Job Description
Who We Are
The Buell Foundation is a private foundation dedicated to supporting the positive development of young children across Colorado through strategic grantmaking and partnerships with nonprofits, government, and communities. Our team of 15 is collaborative, mission-driven, and committed to both continuous improvement and lasting impact. We believe in the power of strategic philanthropy guided by clear values, a defined focus, and deep relationships with the communities we serve. As we implement our strategic framework, we're working to ensure that all children in Colorado have the opportunity to thrive.
The Opportunity
We're seeking an Administrative Assistant, Finance & Grants who will provide essential support to ensure the efficient operation of the Foundation's financial and grants processes. This role combines bookkeeping, grants administration, and general administrative support—requiring someone who is highly organized, detail-oriented, and adaptable.
In this role, you'll work closely with the Vice President of Finance, Grants Manager, and other Foundation staff to maintain accurate financial records, support grant payment processing, and ensure smooth day-to-day operations. Your work will be integral to the Foundation's ability to fulfill its mission by supporting our financial and grants systems and helping it run effectively and accurately.
Who You Are
You are a professional who:
Brings strong organizational skills and attention to detail
Works effectively in a collaborative, mission-driven environment
Manages multiple priorities with excellent time management and the ability to meet deadlines
Handles confidential financial and organizational information with discretion and professionalism
Approaches work with flexibility and a growth mindset, embracing new systems and ways of doing things
Communicates effectively with colleagues, grantees, and vendors
What You'll Do
Maintain accounts payable and investment files, coordinate vendor payments, manage vendor records, record transactions in QuickBooks, and assist with budget preparation and audit activities. Monitor credit card activities and reconcile expense reports.
Track and support the grant payment process, maintain accurate records, manage tax credit documentation, reconcile payments between systems, and assist with grant proposal intake and reporting processes.
Provide administrative support to the Vice President of Finance. Cross-train on administrative duties to serve as backup for general administrative support of the office.
Document procedures regularly, ensure files are organized and current.
What You Bring
· At least two years of bookkeeping or related experience (an Associate or Bachelor degree in a related field may substitute for the experience requirement)
Experience with QuickBooks and Microsoft 365
Familiarity with common software, tools, and equipment used in professional and accounting settings
Strong organizational skills, attention to detail, and excellent time management
Effective written and verbal communication skills
Analytical abilities
Experience working in a small, collaborative office environment
The Details
The Administrative Assistant, Finance & Grants is a part-time (50% FTE), non-exempt position in the Foundation's Denver, CO office.
Although this position is half-time, the workload may fluctuate due to deadlines and shifting priorities. Typical office hours are Monday–Friday, 8:30 a.m.–5:00 p.m. It is anticipated that the Administrative Assistant will work Tuesday–Thursday, but the final schedule will be determined upon hire. Occasional evening work may be required.
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.
Periodic travel may be required to complete duties of this position.
Vice President of Finance
The compensation range for this position is $25–$36 per hour commensurate with experience.
Benefits include paid time off and retirement (403(b)) matching contribution
For a detailed position description, visit our website https://buellfoundation.org/administrative-assistant-finance-grants/.
Ready to Join Us?
If this resonates with who you are and what you want to do in your career, we'd love to hear from you.
All applications should be emailed to Erica Fukuhara's attention at [email protected]. Please include "Administrative Assistant, Finance & Grants Application" in the subject line of emails.
Applications should include a cover letter and resume. No phone calls or additional emails please.
All applicants will receive an acknowledgement that their application has been received. Candidates selected for further consideration will be contacted to schedule interviews, at which time references will be requested.
Closing Date: Priority consideration will be given to applications received by February 16, 2026. This posting will remain open until the position is filled.
The Buell Foundation is an equal opportunity employer and is committed to providing an inclusive and welcoming environment for all our staff, grantees, beneficiaries, and vendors. The Foundation does not discriminate on the basis of race, color, national and ethnic origin, religion, gender, gender expression, age, disability, marital status, and ****** orientation in any of its activities, the administration of its grants, or employment practices. The Foundation's policy is to maintain an environment free of unlawful discrimination and to comply with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity.
For additional information on The Buell Foundation, visit our website at https://buellfoundation.org.
Job Type: Part-time
Pay: $25.00 - $36.00 per hour
Expected hours: 20 per week
Benefits:
Flexible schedule
Paid time off
Work Location: In person
The Buell Foundation is a private foundation dedicated to supporting the positive development of young children across Colorado through strategic grantmaking and partnerships with nonprofits, government, and communities. Our team of 15 is collaborative, mission-driven, and committed to both continuous improvement and lasting impact. We believe in the power of strategic philanthropy guided by clear values, a defined focus, and deep relationships with the communities we serve. As we implement our strategic framework, we're working to ensure that all children in Colorado have the opportunity to thrive.
The Opportunity
We're seeking an Administrative Assistant, Finance & Grants who will provide essential support to ensure the efficient operation of the Foundation's financial and grants processes. This role combines bookkeeping, grants administration, and general administrative support—requiring someone who is highly organized, detail-oriented, and adaptable.
In this role, you'll work closely with the Vice President of Finance, Grants Manager, and other Foundation staff to maintain accurate financial records, support grant payment processing, and ensure smooth day-to-day operations. Your work will be integral to the Foundation's ability to fulfill its mission by supporting our financial and grants systems and helping it run effectively and accurately.
Who You Are
You are a professional who:
Brings strong organizational skills and attention to detail
Works effectively in a collaborative, mission-driven environment
Manages multiple priorities with excellent time management and the ability to meet deadlines
Handles confidential financial and organizational information with discretion and professionalism
Approaches work with flexibility and a growth mindset, embracing new systems and ways of doing things
Communicates effectively with colleagues, grantees, and vendors
What You'll Do
Maintain accounts payable and investment files, coordinate vendor payments, manage vendor records, record transactions in QuickBooks, and assist with budget preparation and audit activities. Monitor credit card activities and reconcile expense reports.
Track and support the grant payment process, maintain accurate records, manage tax credit documentation, reconcile payments between systems, and assist with grant proposal intake and reporting processes.
Provide administrative support to the Vice President of Finance. Cross-train on administrative duties to serve as backup for general administrative support of the office.
Document procedures regularly, ensure files are organized and current.
What You Bring
· At least two years of bookkeeping or related experience (an Associate or Bachelor degree in a related field may substitute for the experience requirement)
Experience with QuickBooks and Microsoft 365
Familiarity with common software, tools, and equipment used in professional and accounting settings
Strong organizational skills, attention to detail, and excellent time management
Effective written and verbal communication skills
Analytical abilities
Experience working in a small, collaborative office environment
The Details
The Administrative Assistant, Finance & Grants is a part-time (50% FTE), non-exempt position in the Foundation's Denver, CO office.
Although this position is half-time, the workload may fluctuate due to deadlines and shifting priorities. Typical office hours are Monday–Friday, 8:30 a.m.–5:00 p.m. It is anticipated that the Administrative Assistant will work Tuesday–Thursday, but the final schedule will be determined upon hire. Occasional evening work may be required.
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.
Periodic travel may be required to complete duties of this position.
Vice President of Finance
The compensation range for this position is $25–$36 per hour commensurate with experience.
Benefits include paid time off and retirement (403(b)) matching contribution
For a detailed position description, visit our website https://buellfoundation.org/administrative-assistant-finance-grants/.
Ready to Join Us?
If this resonates with who you are and what you want to do in your career, we'd love to hear from you.
All applications should be emailed to Erica Fukuhara's attention at [email protected]. Please include "Administrative Assistant, Finance & Grants Application" in the subject line of emails.
Applications should include a cover letter and resume. No phone calls or additional emails please.
All applicants will receive an acknowledgement that their application has been received. Candidates selected for further consideration will be contacted to schedule interviews, at which time references will be requested.
Closing Date: Priority consideration will be given to applications received by February 16, 2026. This posting will remain open until the position is filled.
The Buell Foundation is an equal opportunity employer and is committed to providing an inclusive and welcoming environment for all our staff, grantees, beneficiaries, and vendors. The Foundation does not discriminate on the basis of race, color, national and ethnic origin, religion, gender, gender expression, age, disability, marital status, and ****** orientation in any of its activities, the administration of its grants, or employment practices. The Foundation's policy is to maintain an environment free of unlawful discrimination and to comply with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity.
For additional information on The Buell Foundation, visit our website at https://buellfoundation.org.
Job Type: Part-time
Pay: $25.00 - $36.00 per hour
Expected hours: 20 per week
Benefits:
Flexible schedule
Paid time off
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant, Finance & Grants position is now open for candidates interested in the Office Assistant Jobs sector. This role in Denver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
