Administrative Assistant

Nenan Dane zaa Deh Zona Family Services Society (Nenan) is seeking a highly motivated and dynamic individual to join our team as a Indigenous Supported Child Development Consultant!

Reporting to the Executive Director of Nenan Dane zaa Deh Zona Family Services Society (Nenan), the Administrative Assistant is responsible for the day-to-day office administrative responsibilities and participates in all Nenan led functions, programs, and services. This role is crucial for the ongoing administrative tasks needed for the continuation of our departments, programs, and clients.

Education and Experience:

Certificate in Office/Business Administration, related education and experience may be considered.

Minimum 2 years experience in an administrative capacity

Advance knowledge Microsoft Office Suite

Experience working with indigenous communities and/or non-profit organizations

Required:

A valid Class 5 BC drivers’ licence and acceptable drivers abstract required

A clear criminal record check with vulnerable sector search, with results acceptable to childcare regulations

Role and Responsibilities:

Manages all frontline office administrative tasks and duties for Nenan Dane zaa Deh Zona Family Services

General Office Duties Include but are not limited to:

Answering and responding to reception phone calls

Manages Nenans Administration email inbox

Professionally greets all families/clients/walk-ins

Receive office packages

Monitoring Inventory and ordering office supplies

Filing, Photocopying, and organizing documents

Keeps all employee directories up to date

Orders business cards

Keeps track of staff schedules

Takes meeting minutes for Nenan Team meetings, and other committee meetings as requested by the Executive Director

Completes Monthly Newsletters, documents, flyers, and signs for programs and events with clearly organized thoughts using proper sentence construction, punctuation, and grammar.

Keeps track of building and vehicle maintenance by ensuring the coordination of repairs and maintenance appointments

Supports Finance in clerical data entry responsibilities at the discretion of the Executive Director.

Effectively communicates an implements Neenan’s visions, policies and procedures to parents, staff, and community

Must maintain a high level of confidentiality on all matters relating to the affairs of Nenan Deh zaa Deh Zona Family Services Society

Performs all other duties and responsibilities in accordance with Nenan policies, standards, and procedures, and as directed by the Executive Director

Knowledge, Skills and Abilities:

Knowledge of the diverse cultures, histories and traditions of Treaty 8 First Nations, Indigenous and Metis peoples of northeastern BC

Awareness of the impacts of colonization and generational trauma affecting Indigenous communities

Competency in Microsoft office Suite (Work, Excel, Power Point, Outlook) and other

Knowledge of professional etiquette, email etiquette, and proper phone handling

Understanding of record administration, filing, and data entry procedures

Knowledge of Inventory management

Excellent interpersonal skills, including active listening and conflict management

Ability to prioritise tasks, manage time, effectively, and organize information and files.

Ability to plan and coordinator meetings, including scheduling, preparing agendas, and taking minutes

Able to handle sensitive information with discretion and maintain confidentiality

Able to take initiative on tasks and work independently

Able to adapt to changing priorities and deadlines

Able to identify and resolve issues efficiently and effectively