**Job • *Position Overview:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a key role in supporting our department by performing a variety of administrative tasks, including managing schedules, coordinating meetings, and maintaining office organization. This position requires excellent communication skills, a proactive approach to problem-solving, and the ability to work well both independently and as part of a team. • *Key Responsibilities:** - Manage and maintain executives' schedules, including setting up meetings, booking conference rooms, and coordinating travel arrangements. - Answer phone calls, respond to emails, and handle correspondence in a professional manner. - Assist with the preparation of presentations, reports, and other documents as needed. - Organize and maintain electronic and paper files, ensuring proper record-keeping and confidentiality. - Coordinate with various departments to ensure smooth office operations and communication. - Greet visitors and direct them to the appropriate personnel or meeting rooms. - Order office supplies and manage inventory to ensure adequate stock levels. - Provide support for company events, such as meetings, workshops, or team-building activities. - Perform other administrative tasks as assigned by supervisors or managers. • *Qualifications and Skills:** - High school diploma or equivalent; additional education or certifications in office administration is a plus. - Proven experience as an administrative assistant or in a similar role. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Strong organizational and time management skills with the ability to prioritize tasks effectively. - Excellent verbal and written communication skills. - Ability to maintain confidentiality and handle sensitive information with discretion. - Strong interpersonal skills and the ability to work effectively in a team environment. - Attention to detail and a high degree of accuracy in work. - Proactive approach to problem-solving and the ability to take initiative. • *Working Conditions:** - Office-based role with standard business hours. - Occasional overtime may be required during busy periods or for special projects. - Interaction with various stakeholders, both internal and external to the organization