Administrative Assistant (Haitian creole and/or Spanish Speaking) - Temp to Perm

Full job description

About This Position:

Silva & Santos, PC, a dynamic law firm specializing in real estate closings and personal injury law, is seeking a highly organized, proactive Administrative Assistant to join our team. This temporary to permanent, immediate opening offers competitive compensation, a comprehensive benefits package, and opportunities for professional development. If you are detail-oriented, efficient, and thrive in a fast-paced environment, we encourage you to apply.

Qualifications:

Proficiency in Microsoft Outlook, Word, and Excel

Strong written, verbal, and telephone communication skills

Excellent organizational and problem-solving abilities

Fluency in Haitian Creole preferred

Prior experience as an Administrative Assistant or Personal Assistant preferred

Strong project coordination and multitasking skills

Professional phone etiquette and interpersonal skills

Ability to accurately transcribe, type, and file documents

Experience in office management and/or event planning is a plus

Duties:

Attorney Support: Manage attorneys' calendars, schedule meetings, and coordinate billing setups for new clients with attorney approval.

Project Management: Assist in planning, organizing, and executing legal projects, ensuring all deadlines and documentation requirements are met.

Technology Support: Troubleshoot basic technical issues to improve daily operations and workflow.

Client Communication: Act as a primary liaison for clients; prepare legal documents, handle correspondence, and ensure smooth communication between attorneys and clients.

Office Operations: Manage office supplies, vendor relationships, and maintain a professional and organized work environment. Handle incoming and outgoing communications on behalf of the firm’s staff.

Document Management: Organize and maintain both electronic and physical filing systems; ensure secure storage and easy retrieval of documents.

Billing Coordination: Set up billing for new clients following attorney approval. Monitor unbilled time and accounts receivable; assist with collections as needed. Manage eBilling processes via vendor platforms, including timekeeper setup and invoice submissions. Review matter setup and billing rates to ensure compliance with client agreements.

Administrative Support: Draft correspondence, prepare reports, and assist with special projects and general administrative tasks as needed.

Work Schedule:

Monday through Friday

7.5-hour shift per day (37.5 hours per week)

Location Requirement:

Must reliably commute to Brockton, MA 02301, or plan to relocate before starting.

Travel Requirement:

None

How to Apply:

Please submit your application via Indeed. Applications will be reviewed on a rolling basis until the position is filled. Selected applicants will be contacted for interviews.

No phone calls or direct inquiries, please.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

401(k) matching

Work Location: In person