Administrative Assistant I |Tribal Development
Job highlights
Identified by Google from the original job post
Qualifications
High School Diploma or GED equivalent
Two (2) years work experience in travel industry
Two (2) years office/clerical experience
Must pass background check pursuant to federal Indian Child Protection and Family Violence Prevention Act requirements and State of Alaska background check
Ability to organize and prioritize workload; ability to meet deadlines
Knowledge of filing and computer/data entry
Ability to operate standard office equipment
Strong written, verbal, and interpersonal skills
Be a team player
Physical demands: There are no unusual demands of the position
Requirements are those of normal office type work with extended hours of sitting and operation of standard office and computer equipment
Job incumbent may be required to lift and carry up to fifty pounds in support of material
Summation: This is a high public contact position with frequent interaction with employees, clients and the public
Must be able to read and write clearly with large volume of travel requests/paperwork
Bank/charge card reconciliation requires analysis of reports and problem solving skills necessary to locate errors
Job incumbent must be highly organized, self motivated and able to work independently with minimal supervision
Must be able to work under pressure in fast paced work environment with frequent deadline situations and interruptions
Responsibilities
Job Summary: Job incumbent provides clerical, administrative and program support essential for the Tribal Development Division operations, ensuring the consistent flow of incoming/outgoing communications, documentation requirements, planning workshops, scheduling travel and other business office procedures
Position will primarily be responsible for mapping out travel arrangements for employees, compact villages and authorized representatives of TCC, including lodging purchase requisitions as needed
This may include booking flights, arranging ground transportation and per diem
Incumbent is also responsible for the reconciliations of all travel related statements to ensure timely processing
Adhere to the TCC Ch’eghwtsen’ model of service and guiding principle which requires providing timely and effective service along with the ability to interact with others in a way that inspires trust and demonstrates respect, compassion and empathy
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties
Processes travel requests
Arranges reservations and routing for travelers using timetables, airline manuals, reference guides, and tariff book
Communicates with traveler to provide traveler with confirmation codes and itinerary
Advice of changes in flight plan or to cancel or confirm reservations as needed
Submits travel authorizations to Accounting/Travel calculating and processing per diem
Maintains file of all travel authorizations and verifies for all appropriate signatures
Computes per diem and mileage if needed for traveler using CONUS per diem breakdown
Reconciles credit card statements verifying travel was completed by card holders, processing in a timely manner
Coordinates with travel coordinators, to ensure correct information is provided to guarantee payment for perdiem, travel costs and reimbursable expenses
Prepare, track and review purchase requests, manages p-card and p-card reports, payment requests, invoices, travel authorizations, trip reports, and other travel documentations as needed
Provide backup support for any program within the Tribal Development Division
Performs other job related duties as assigned
Supervision: This position has no supervisory responsibilities
Job description
Description
Job Title
Administrative Assistant I –Tribal Development
Location
Fairbanks, AK, US
Organization Name
Tribal Government & Client Services
Job Summary
Job Summary: Job incumbent provides clerical, administrative and program support essential for the Tribal Development Division operations, ensuring the consistent flow of incoming/outgoing communications, documentation requirements, planning workshops, scheduling travel and other business office procedures. Position will primarily be responsible for mapping out travel arrangements for employees, compact villages and authorized representativesof TCC, including lodging purchase requisitions as needed. This may include booking flights, arranging ground transportation and per diem. Incumbent is also responsible for the reconciliations of all travel related statements to ensure timely processing.
Adhere to the TCC Ch’eghwtsen’ model of service and guiding principle which requires providing timely and effective service along with the ability to interact with others in a way that inspires trust and demonstrates respect, compassion and empathy.
Essential Functions
Essential Functions: This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Representative Duties: Under the direct supervision of the Tribal Development Deputy Director.
1. Processes travel requests. Makes and confirms airline reservations. Arranges reservations and routing for travelers using timetables, airline manuals, reference guides, and tariff book. Communicates with traveler to provide traveler with confirmation codes and itinerary. Advice of changes in flight plan or to cancel or confirm reservations as needed. Submits travel authorizations to Accounting/Travel calculating and processing per diem.
2. Maintains file of all travel authorizations and verifies for all appropriate signatures.3. Computes per diem and mileage if needed for traveler using CONUS per diem breakdown.
4. Reconciles credit card statements verifying travel was completed by card holders, processing in a timely manner.
5. Coordinates with travel coordinators, to ensure correct information is provided to guarantee payment for per diem, travel costs and reimbursable expenses.
6. Prepare, track and review purchase requests, manages p-card and p-card reports, payment requests, invoices, travel authorizations, trip reports, and other travel documentations as needed.
7. Provide backup support for any program within the Tribal Development Division.
Other Responsibilities:
1. Performs other job related duties as assigned.
Minimum Qualifications
Minimum Qualifications:
1. High School Diploma or GED equivalent.
2. Two (2) years work experience in travel industry.
3. Two (2) years office/clerical experience.
4. Must pass background check pursuant to federal Indian Child Protection and Family Violence Prevention Act requirements and State of Alaska background check.Knowledge, Skills & Abilities:
1. Ability to organize and prioritize workload; ability to meet deadlines.
2. Knowledge of filing and computer/data entry.
3. Ability to operate standard office equipment.
4. Strong written, verbal, and interpersonal skills.
5. Be a team player.
Supervision: This position has no supervisory responsibilities.
Supervision
Physical demands: There are no unusual demands of the position. Requirements are those of normal office type work with extended hours of sitting and operation of standard office and computer equipment. Job incumbent may be required to lift and carry up to fifty pounds in support of material. Shared office space. Some overtime required when necessary.
Summation
Summation: This is a high public contact position with frequent interaction with employees, clients and the public. Must be able to read and write clearly with large volume of travel requests/paperwork. Bank/charge card reconciliation requires analysis of reports and problem solving skills necessary to locate errors. Job incumbent must be highly organized, self motivated and able to work independentlywith minimal supervision. Must be able to work under pressure in fast paced work environment with frequent deadline situations and interruptions.