Job Description
Job description
Administrative Assistant, Investment Banking – New York
We are seeking an experienced Administrative Assistant to support a team of senior Managing Directors and junior professionals within an Investment Banking division at a global Investment Bank. The ideal candidate will have a minimum of 5 years of experience supporting senior-level executives in a fast-paced environment. Strong organization, scheduling, and communication skills are essential for success in this role. This is a direct hire for the position.
Key Responsibilities
General Support
• Proficient in Microsoft Outlook, Word, Excel, and Adobe PDF
• Comfortable handling tight deadlines and shifting priorities
• Team-oriented mindset with the ability to work independently
• High level of discretion and professionalism when handling confidential information
• Strong prioritization and conflict resolution abilities
• Provide back-up support to other executive assistants as needed
• Serve as a professional representative for the team in all internal and external interactions
Calendar and Meeting Management
• Heavy calendar coordination and scheduling via Outlook
• Coordinate meetings and conference calls across departments and time zones
• Book conference rooms, arrange catering, and handle audiovisual needs through internal systems
• Set up and manage Zoom meetings and other virtual conference tools
• Maintain clear and accurate meeting descriptions
Travel and Logistics
• Plan complex domestic and international travel itineraries
• Book flights, accommodations, ground transportation, and entertainment
• Ensure travel plans align with individual preferences and schedules
• Proactively troubleshoot and resolve scheduling or logistics conflicts
Telephone Support
• Answer and route incoming calls with a professional and courteous demeanor
• Develop strong working relationships with clients’ assistants and other stakeholders
• Take accurate messages and ensure timely follow-up
• Provide phone coverage for team members as needed
Expense Reporting
• Prepare and submit monthly expense reports through Concur
• Monitor and track corporate card transactions
Qualifications
• 5 to 10 years of administrative experience, preferably in financial services
• Advanced proficiency in Microsoft Office Suite
• Bachelor’s degree preferred
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Detail-oriented with a proactive approach to problem-solving
• Discreet, professional, and collaborative
Administrative Assistant, Investment Banking – New York
We are seeking an experienced Administrative Assistant to support a team of senior Managing Directors and junior professionals within an Investment Banking division at a global Investment Bank. The ideal candidate will have a minimum of 5 years of experience supporting senior-level executives in a fast-paced environment. Strong organization, scheduling, and communication skills are essential for success in this role. This is a direct hire for the position.
Key Responsibilities
General Support
• Proficient in Microsoft Outlook, Word, Excel, and Adobe PDF
• Comfortable handling tight deadlines and shifting priorities
• Team-oriented mindset with the ability to work independently
• High level of discretion and professionalism when handling confidential information
• Strong prioritization and conflict resolution abilities
• Provide back-up support to other executive assistants as needed
• Serve as a professional representative for the team in all internal and external interactions
Calendar and Meeting Management
• Heavy calendar coordination and scheduling via Outlook
• Coordinate meetings and conference calls across departments and time zones
• Book conference rooms, arrange catering, and handle audiovisual needs through internal systems
• Set up and manage Zoom meetings and other virtual conference tools
• Maintain clear and accurate meeting descriptions
Travel and Logistics
• Plan complex domestic and international travel itineraries
• Book flights, accommodations, ground transportation, and entertainment
• Ensure travel plans align with individual preferences and schedules
• Proactively troubleshoot and resolve scheduling or logistics conflicts
Telephone Support
• Answer and route incoming calls with a professional and courteous demeanor
• Develop strong working relationships with clients’ assistants and other stakeholders
• Take accurate messages and ensure timely follow-up
• Provide phone coverage for team members as needed
Expense Reporting
• Prepare and submit monthly expense reports through Concur
• Monitor and track corporate card transactions
Qualifications
• 5 to 10 years of administrative experience, preferably in financial services
• Advanced proficiency in Microsoft Office Suite
• Bachelor’s degree preferred
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Detail-oriented with a proactive approach to problem-solving
• Discreet, professional, and collaborative
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant, Investment Banking position is now open for candidates interested in the Admin Executive sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
