Job Description
Job description
Description
Coleg Sir Gar have an exciting opportunity for an Administrative Assistant based at our Graig Campus in Llanelli. This is a temporary role covering maternity for 37 hours per week where you will work 8:45am to 5pm Monday to Thursday, 8:45am to 4:30pm on a Friday.
Our Graig Campus is the largest of the five campuses of Coleg Sir Gâr and is based close to the village of Pwll on the South West Wales coast in Llanelli. With views over the neighbouring Gower peninsula, the Campus is a great place to study/work with a range of facilities.
There is a great feeling of community and vitality at the campus brought about by a mix of enthusiastic students studying different disciplines. They are nurtured, cared for and guided by dedicated and experienced members of staff who help them reach their maximum potential, enabling them to move to their next stage of learning, whether it is at college, university, employment or self-employment.
Also based at the campus is Sir Gâr 6, the College’s A-Level facility which includes the More Able and Talented (MAT) programme and the Sports Academy which provides sporting opportunities for elite athletes in a range of sports.
What will you be doing?
The Administrative Assistant will work as part of our Campus Office to provide an efficient and knowledgeable service to all learners, staff, and visitors. Some of the duties may include reception, answering the telephone, and other general administration.
Administration assistants work very closely with a range of staff across our campuses where they process college vehicle bookings, internal room bookings, and reporting of staff/student absences. In terms of financial responsibilities, some tasks may include issuing petty cash, banking, and collection of various College income such as registration fees and DBS payments.
What do you need?
To be successful, you will need relevant administration experience and experience of using Microsoft Office or similar systems. Ideally you will have a good understanding of the issues and developments in further and higher education, however, this is not essential.
Due to the nature of the role and having access to sensitive information, administration assistants are required to maintain strict confidentiality and work with diplomacy and tact. Good analytical skills, being able to work under pressure, and a high degree of self-motivation.
For more information about this role, or to arrange an informal visit, please contact [email protected].
Welsh Language Requirements
• Welsh Oracy (Listening/Speaking) - Level 2
• Welsh Literacy (Writing/Reading) - Level 2
(See detailed language descriptions attached)
Persons are welcome to apply for posts in Welsh and applications made in Welsh will not be treated less favourably than an application made in English.
Benefits
• You will receive 28 days holiday, plus bank holidays and five closure days which totals at 41 days holiday per year. You also receive an additional 4 days after 5 years service.
• Extremely generous pension scheme with employer contributions of 20%.
• Award-winning professional learning and development programme.
• Cycle to work scheme
• Free on-site car parking
• Online and instore retail discounts
Equality, Diversity & Inclusion
At Coleg Sir Gar & Coleg Ceredigion, we inspire learners to fulfil potential and achieve excellence. To do this, we need the best employees to continue our culture of respect, unity and professionalism. We are proud to be an Equal Opportunity Employer and therefore welcome applications from all backgrounds and areas of the community to the college.
Visit our dedicated page to find out more.
Disability Confident
Coleg Sir Gar and Coleg Ceredigion are proud to be a disability confident committed employer. As a result, we ensure our recruitment process is fully inclusive and accessible to all, communicate and promote all opportunities, anticipating and providing reasonable adjustments, support existing employees who acquire a disability or long term health condition to stay in work, and offer an interview to disabled people who meet the minimum criteria for the job.
Coleg Sir Gâr was created in 1+85 and became a corporate institution in 1++3. In 2013 it became Coleg Sir Gar Ltd, a company within the University of Wales: Trinity Saint David Group, and part of a regional Dual Sector University. The College has an annual turnover of over £35m and employs around 800 staff.
Coleg Ceredigion was created in 1+85 and became a corporate institution in 1++3. The college merged with the University of Wales Trinity Saint David as a subsidiary company in 2014. The college has an annual turnover of £6m and employs around 180 staff.
The College is based in South West Wales and has seven main campuses at Llanelli (Graig), Carmarthen (Pibwrlwyd and Jobs Well), Ammanford, Llandeilo (Gelli Aur), Aberystwyth and Cardigan. The College is also home to Carmarthen School of Art which has its origins dating back to 1854.
Inspiring Learners
Fulfilling Potential
Achieving Excellence
Description
Coleg Sir Gar have an exciting opportunity for an Administrative Assistant based at our Graig Campus in Llanelli. This is a temporary role covering maternity for 37 hours per week where you will work 8:45am to 5pm Monday to Thursday, 8:45am to 4:30pm on a Friday.
Our Graig Campus is the largest of the five campuses of Coleg Sir Gâr and is based close to the village of Pwll on the South West Wales coast in Llanelli. With views over the neighbouring Gower peninsula, the Campus is a great place to study/work with a range of facilities.
There is a great feeling of community and vitality at the campus brought about by a mix of enthusiastic students studying different disciplines. They are nurtured, cared for and guided by dedicated and experienced members of staff who help them reach their maximum potential, enabling them to move to their next stage of learning, whether it is at college, university, employment or self-employment.
Also based at the campus is Sir Gâr 6, the College’s A-Level facility which includes the More Able and Talented (MAT) programme and the Sports Academy which provides sporting opportunities for elite athletes in a range of sports.
What will you be doing?
The Administrative Assistant will work as part of our Campus Office to provide an efficient and knowledgeable service to all learners, staff, and visitors. Some of the duties may include reception, answering the telephone, and other general administration.
Administration assistants work very closely with a range of staff across our campuses where they process college vehicle bookings, internal room bookings, and reporting of staff/student absences. In terms of financial responsibilities, some tasks may include issuing petty cash, banking, and collection of various College income such as registration fees and DBS payments.
What do you need?
To be successful, you will need relevant administration experience and experience of using Microsoft Office or similar systems. Ideally you will have a good understanding of the issues and developments in further and higher education, however, this is not essential.
Due to the nature of the role and having access to sensitive information, administration assistants are required to maintain strict confidentiality and work with diplomacy and tact. Good analytical skills, being able to work under pressure, and a high degree of self-motivation.
For more information about this role, or to arrange an informal visit, please contact [email protected].
Welsh Language Requirements
• Welsh Oracy (Listening/Speaking) - Level 2
• Welsh Literacy (Writing/Reading) - Level 2
(See detailed language descriptions attached)
Persons are welcome to apply for posts in Welsh and applications made in Welsh will not be treated less favourably than an application made in English.
Benefits
• You will receive 28 days holiday, plus bank holidays and five closure days which totals at 41 days holiday per year. You also receive an additional 4 days after 5 years service.
• Extremely generous pension scheme with employer contributions of 20%.
• Award-winning professional learning and development programme.
• Cycle to work scheme
• Free on-site car parking
• Online and instore retail discounts
Equality, Diversity & Inclusion
At Coleg Sir Gar & Coleg Ceredigion, we inspire learners to fulfil potential and achieve excellence. To do this, we need the best employees to continue our culture of respect, unity and professionalism. We are proud to be an Equal Opportunity Employer and therefore welcome applications from all backgrounds and areas of the community to the college.
Visit our dedicated page to find out more.
Disability Confident
Coleg Sir Gar and Coleg Ceredigion are proud to be a disability confident committed employer. As a result, we ensure our recruitment process is fully inclusive and accessible to all, communicate and promote all opportunities, anticipating and providing reasonable adjustments, support existing employees who acquire a disability or long term health condition to stay in work, and offer an interview to disabled people who meet the minimum criteria for the job.
Coleg Sir Gâr was created in 1+85 and became a corporate institution in 1++3. In 2013 it became Coleg Sir Gar Ltd, a company within the University of Wales: Trinity Saint David Group, and part of a regional Dual Sector University. The College has an annual turnover of over £35m and employs around 800 staff.
Coleg Ceredigion was created in 1+85 and became a corporate institution in 1++3. The college merged with the University of Wales Trinity Saint David as a subsidiary company in 2014. The college has an annual turnover of £6m and employs around 180 staff.
The College is based in South West Wales and has seven main campuses at Llanelli (Graig), Carmarthen (Pibwrlwyd and Jobs Well), Ammanford, Llandeilo (Gelli Aur), Aberystwyth and Cardigan. The College is also home to Carmarthen School of Art which has its origins dating back to 1854.
Inspiring Learners
Fulfilling Potential
Achieving Excellence
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Llanelli offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
