Administrative Assistant - Maintenance

Job description
Overview:

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country! We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-art rail served landfill located in Ohio. We cater to a diverse range of residential, industrial and commercial customers. Our mission has always been to provide our customers with the highest quality waste, recycling and environmental services, while keeping focus on employees, customer and environmental safety.

What makes our company culture unique is we have mastered the ability to balance the standards of a large corporate company while maintaining our small business family style culture. Essential Job Summary:

The Maintenance Administrative Assistant will play an integral role in supporting the operations of the business and specifically providing administrative support to the container maintenance department. The Maintenance Administrative Assistant will maintain and distribute operation related information on a daily basis, coordinate data from a variety of sources and prepare reports and presentations, schedule appointments and meetings, and serve as a liaison between the manager, staff and visitors. Essential Job Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.:

Interprets and relays company policy information, keeps the manager informed of any deviation on items requiring personal attention.

Drafts confidential correspondence, edits documents, updates inventory and records, and performs other administrative and secretarial duties.

Assists maintenance employees to complete new hire paperwork and health insurance enrollment.

Organizing and keeping maintenance files up to date.

Running reports and repair orders.

Requesting purchase order and ordering parts when necessary.

Demonstrates effective human relations skills.

Work Environment

This Maintenance Administrative Assistant will be based in our Brooklyn, NY location.

We have an open and friendly office environment.

The Maintenance Administrative Assistant position requires mainly sitting and typing throughout the day Requirements and Qualifications:

Applicants must be at least 18 years of age and legally eligible to work in the United States.

High school/GED education completed, higher education is a plus.

Experience from the sanitation industry is strongly preferred.

Knowledge of Yellow Iron, Tractor, trailers maintenance will be a plus

Must have advanced computer skills, including Microsoft Excel, Word and Outlook.

Fluent in English and Spanish bilingual Additional Information:

IWS's base pay actually offered takes into account a range of factors including, but not limited to, internal equity, the candidate's geographic region, job-related knowledge, skills, qualifications, and other business and organizational needs.

Bonus: (not bonus eligible ).

Benefits: IWS employees are eligible to participate in our benefits plan. Should an employee choose to participate, they can choose from a range of benefits to include, but is not limited to, health insurance, retirement savings benefits, paid vacation and holidays, as well as access to numerous voluntary benefits. Any coverages for health insurance and retirement benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents. Salary Range Minimum: USD $20.00/Yr. Salary Range Maximum: USD $25.00/Yr.

Web Reference : AJF/868907722-351
Posted Date : Tue, 05 Aug 2025

Please note, to apply for this position you will complete an application form on another website provided by or on behalf of Interstate Waste Services. Any external website and application process is not under the control or responsibility of Careerboard - Office Jobs

United States
New York
Brooklyn Show on map Get directions