Job Description
Full job description
Company Overview
Woolsum Pro Australia is Australia's premier importer of high-performance JDM (Japanese Domestic Market) parts. We specialize in sourcing the best engines, transmissions, and accessories directly from Japan and delivering them to enthusiasts across Australia. Our mission is to provide authentic, quality JDM components that help our customers build their dream vehicles with genuine Japanese performance parts.
About the Role
As the Administrative Assistant at Woolsum Pro Australia, you'll be the backbone of our daily operations, ensuring smooth coordination between our international sourcing, warehouse operations, and customer service teams. You'll play a key part in maintaining our reputation as Australia's most reliable JDM parts importer by managing documentation, coordinating logistics, and supporting our growing business operations.
Key Responsibilities
Manage all import/export documentation including customs forms, shipping manifests, and compliance paperwork
Coordinate with Japanese suppliers and logistics partners to ensure timely delivery of parts and accessories
Maintain accurate inventory records and track shipments from Japan to our Australian warehouse
Process customer orders and liaise with the warehouse team to ensure accurate fulfillment.
Handle customer inquiries regarding order status, product availability, and shipping schedules
Maintain and update our parts database with new arrivals and specifications
Assist with financial documentation including invoices, receipts, and payment processing
Support management with administrative tasks including scheduling, reporting, and correspondence
Ensure compliance with Australian import regulations and automotive parts standards
Qualifications and Skills
Minimum 2 years of experience in administration, preferably in logistics, import/export, or automotive parts industry
Excellent organizational skills with meticulous attention to detail
Strong communication skills, both written and verbal
Proficiency in Microsoft Office Suite and inventory management software
Understanding of or passion for JDM vehicles and parts is highly desirable
Ability to multitask and prioritize in a fast-paced environment
Problem-solving skills and ability to work independently
Knowledge of Japanese language is a plus but not required
What We Offer
Competitive salary based on experience
Opportunity to work in Australia's premier JDM parts company
Staff discounts on high-performance JDM parts
Dynamic work environment with automotive enthusiasts
Professional development opportunities
How to Apply
If you're passionate about JDM vehicles and have the administrative skills to help us continue growing as Australia's leading JDM parts importer, we'd love to hear from you. Please send your resume and cover letter to [email protected] with "Administrative Assistant Application" in the subject line.
Woolsum Pro Australia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Pay: $74,000.00 per year
Benefits:
Employee discount
Maternity leave
Work from home
Work Location: In person
Expected Start Date: 11/05/2026
Company Overview
Woolsum Pro Australia is Australia's premier importer of high-performance JDM (Japanese Domestic Market) parts. We specialize in sourcing the best engines, transmissions, and accessories directly from Japan and delivering them to enthusiasts across Australia. Our mission is to provide authentic, quality JDM components that help our customers build their dream vehicles with genuine Japanese performance parts.
About the Role
As the Administrative Assistant at Woolsum Pro Australia, you'll be the backbone of our daily operations, ensuring smooth coordination between our international sourcing, warehouse operations, and customer service teams. You'll play a key part in maintaining our reputation as Australia's most reliable JDM parts importer by managing documentation, coordinating logistics, and supporting our growing business operations.
Key Responsibilities
Manage all import/export documentation including customs forms, shipping manifests, and compliance paperwork
Coordinate with Japanese suppliers and logistics partners to ensure timely delivery of parts and accessories
Maintain accurate inventory records and track shipments from Japan to our Australian warehouse
Process customer orders and liaise with the warehouse team to ensure accurate fulfillment.
Handle customer inquiries regarding order status, product availability, and shipping schedules
Maintain and update our parts database with new arrivals and specifications
Assist with financial documentation including invoices, receipts, and payment processing
Support management with administrative tasks including scheduling, reporting, and correspondence
Ensure compliance with Australian import regulations and automotive parts standards
Qualifications and Skills
Minimum 2 years of experience in administration, preferably in logistics, import/export, or automotive parts industry
Excellent organizational skills with meticulous attention to detail
Strong communication skills, both written and verbal
Proficiency in Microsoft Office Suite and inventory management software
Understanding of or passion for JDM vehicles and parts is highly desirable
Ability to multitask and prioritize in a fast-paced environment
Problem-solving skills and ability to work independently
Knowledge of Japanese language is a plus but not required
What We Offer
Competitive salary based on experience
Opportunity to work in Australia's premier JDM parts company
Staff discounts on high-performance JDM parts
Dynamic work environment with automotive enthusiasts
Professional development opportunities
How to Apply
If you're passionate about JDM vehicles and have the administrative skills to help us continue growing as Australia's leading JDM parts importer, we'd love to hear from you. Please send your resume and cover letter to [email protected] with "Administrative Assistant Application" in the subject line.
Woolsum Pro Australia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Pay: $74,000.00 per year
Benefits:
Employee discount
Maternity leave
Work from home
Work Location: In person
Expected Start Date: 11/05/2026
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Work from home Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.
