Job Description
In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2026. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future. Note that the position may be in the Canadian Branch of BNP Paribas or in one of its subsidiaries based in Montreal.
The position at a glance
The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel.
Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management.
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
In detail
Develop and maintain project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Handle Domestic and International Travel.
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Manage logistics for visitors.
Manage incoming and outgoing phone calls.
Maintain current e-mail distribution lists in Outlook.
Modify and distribute departmental reports.
Responsible for meeting minutes for high-level financial meetings.
Handle heavy invoice processing and external client on-boarding coordination.
Complete any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Day to day use of several software (ivalua, My IT / SailPoint, Concur, Tom Net and Clock Net…)
The strengths and skills that will help you succeed
Bachelor’s degree or higher
3-5yrs of proven experience supporting senior stakeholders and general internal staff on all administrative requests.
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing and deploying new procedures and controls.
Excellent Communications skills required – both written and verbal.
Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Knowledge of the English is required.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.
Demonstrate an in-depth understanding of office and administrative management
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procedures and departmental and legal policies.
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.
What’s in it for you
In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering. Hybrid work arrangements are available for most positions. In-office presence is required a minimum of 3 days per week, one of which must be on a Monday and/or a Friday. BNP Paribas provides excellent training and personal development programs, as well as opportunities for career development within the company and internationally.
To find out more about our range of benefits, click here
(Opens in a new tab)
What you need to know
We will review candidates as they apply, so don’t wait to submit your application;
BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org
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Diversity, Equity and Inclusion (DE&I) at the heart of our commitments
At BNP Paribas all employees are on an equal footing allowing us to create a work environment that values and respects people for their talents, skills and competences.
BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).
To learn more about our DE&I commitments, click here
(Opens in a new tab)
About us
BNP Paribas is the top bank in the European Union and a major international banking establishment. Present in 63 countries, with more than 180,000 employees, the bank holds key positions in several areas of banking and financial services.
BNP Paribas’ mission is to contribute to a responsible and sustainable economy by financing and advising its clients according to the highest ethical standards, while striving to respond to essential concerns in terms of the environment, regional development and social inclusion.
Since 1+61, BNP Paribas has supported large Canadian companies and institutions in their business development by offering a full range of specialized financial services and investment products.
With over 1,400 employees, BNP Paribas in Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry.
The position at a glance
The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel.
Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management.
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
In detail
Develop and maintain project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Handle Domestic and International Travel.
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Manage logistics for visitors.
Manage incoming and outgoing phone calls.
Maintain current e-mail distribution lists in Outlook.
Modify and distribute departmental reports.
Responsible for meeting minutes for high-level financial meetings.
Handle heavy invoice processing and external client on-boarding coordination.
Complete any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Day to day use of several software (ivalua, My IT / SailPoint, Concur, Tom Net and Clock Net…)
The strengths and skills that will help you succeed
Bachelor’s degree or higher
3-5yrs of proven experience supporting senior stakeholders and general internal staff on all administrative requests.
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing and deploying new procedures and controls.
Excellent Communications skills required – both written and verbal.
Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Knowledge of the English is required.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.
Demonstrate an in-depth understanding of office and administrative management
(Opens in a new tab)
procedures and departmental and legal policies.
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.
What’s in it for you
In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering. Hybrid work arrangements are available for most positions. In-office presence is required a minimum of 3 days per week, one of which must be on a Monday and/or a Friday. BNP Paribas provides excellent training and personal development programs, as well as opportunities for career development within the company and internationally.
To find out more about our range of benefits, click here
(Opens in a new tab)
What you need to know
We will review candidates as they apply, so don’t wait to submit your application;
BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org
(Opens in a new tab)
Diversity, Equity and Inclusion (DE&I) at the heart of our commitments
At BNP Paribas all employees are on an equal footing allowing us to create a work environment that values and respects people for their talents, skills and competences.
BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).
To learn more about our DE&I commitments, click here
(Opens in a new tab)
About us
BNP Paribas is the top bank in the European Union and a major international banking establishment. Present in 63 countries, with more than 180,000 employees, the bank holds key positions in several areas of banking and financial services.
BNP Paribas’ mission is to contribute to a responsible and sustainable economy by financing and advising its clients according to the highest ethical standards, while striving to respond to essential concerns in terms of the environment, regional development and social inclusion.
Since 1+61, BNP Paribas has supported large Canadian companies and institutions in their business development by offering a full range of specialized financial services and investment products.
With over 1,400 employees, BNP Paribas in Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Admin Executive sector. This role in Montréal offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
