Job Description
This position is responsible for front line representation of the department and for providing administrative and clerical services, including financial accounting functions and in some cases, payroll support.
Employment Status:
Permanent Full time
Union:
CUPE 855 Inside
Open To:
Internal Applicant(s)
Closing Date:
15/04/2026
Duration (if temporary):
N/A
Wage $30.32 - $32.80 hourly (2026)
Reports To Executive Assistant, Development Services
Department Development Services
Location Planning Division
Hours Normal Working Hours 35 hours per week
Other General office environment. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements; attend meetings and events as required
NOTE: This posting is open for the first three (3) working days (11:5+pm on April +, 2026) to to employees who currently hold this job title. If an Administrative Assistant applies within the first three (3) working days of this posting, the position will be awarded to the most senior Administrative Assistant applicant; otherwise, the seven day posting period will be honoured and all qualified applicants will be considered.
Job Description
Provide information in response to requests from the public and provides information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer service
Act as a liaison between the public, Council, staff and other public or private agencies, along with maintaining telephone, counter reception, and e-mail communication
Receive planning applications and receipt fees, balance cash receipting
Commission planning applications
Assist staff with administrative processing, databases and planning application notices
Review invoices and statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for payment
Act as a division liaison with Finance and generate required purchase orders, change order request, etc.
Responsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systems
Schedule appointments, meetings, book conferences/workshops, training, etc. and make travel arrangements
Provide clerical support to various committees, including agenda preparation, printing and distribution, meeting attendance, minute preparation and required follow-up such as correspondence and drafting reports for final approval
Review all incoming correspondence by mail, fax and courier, obtains background information, and forwards on to the appropriate staff
Compose letters and correspondence for signature and prepares reports and agreements as required; proof reads for accuracy, grammatical errors and completeness
Collect and enter statistical data and calculate, and produce reports and statistical information
Maintain and update multiple department databases and provide related information and reports
Maintain paper and electronic filing systems, including confidential files, and may act as records liaison for the department/division
Research information and manage/assist with special projects
Provide backup administrative assistant support to other divisions within the Department
Support a variety of division related projects, such as research, database management, ordering and distribution of supplies, promotional materials, etc.
Occasional travel is required to attend meetings and training
Perform other related duties as assigned
Skills/Education Required
Post-secondary diploma in Office Administration or a related field
Minimum 3 years of related experience, preferably in a municipal environment, in the specific business of the department
Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion
Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization
Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands
Excellent written communication skills with attention to detail and accuracy
Excellent organizational and administrative skills with the ability to work independently and in a team environment
Ability to demonstrate initiative consistently with commitment to quality improvement, sharing process improvement initiatives with management
Demonstrated ability to understand and abide by municipal policies and procedures
Demonstrated proficiency in Microsoft Office, the internet, and any other related software (i.e. GIS)
Applicants must be prepared for skill testing.
Employment Status:
Permanent Full time
Union:
CUPE 855 Inside
Open To:
Internal Applicant(s)
Closing Date:
15/04/2026
Duration (if temporary):
N/A
Wage $30.32 - $32.80 hourly (2026)
Reports To Executive Assistant, Development Services
Department Development Services
Location Planning Division
Hours Normal Working Hours 35 hours per week
Other General office environment. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements; attend meetings and events as required
NOTE: This posting is open for the first three (3) working days (11:5+pm on April +, 2026) to to employees who currently hold this job title. If an Administrative Assistant applies within the first three (3) working days of this posting, the position will be awarded to the most senior Administrative Assistant applicant; otherwise, the seven day posting period will be honoured and all qualified applicants will be considered.
Job Description
Provide information in response to requests from the public and provides information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer service
Act as a liaison between the public, Council, staff and other public or private agencies, along with maintaining telephone, counter reception, and e-mail communication
Receive planning applications and receipt fees, balance cash receipting
Commission planning applications
Assist staff with administrative processing, databases and planning application notices
Review invoices and statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for payment
Act as a division liaison with Finance and generate required purchase orders, change order request, etc.
Responsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systems
Schedule appointments, meetings, book conferences/workshops, training, etc. and make travel arrangements
Provide clerical support to various committees, including agenda preparation, printing and distribution, meeting attendance, minute preparation and required follow-up such as correspondence and drafting reports for final approval
Review all incoming correspondence by mail, fax and courier, obtains background information, and forwards on to the appropriate staff
Compose letters and correspondence for signature and prepares reports and agreements as required; proof reads for accuracy, grammatical errors and completeness
Collect and enter statistical data and calculate, and produce reports and statistical information
Maintain and update multiple department databases and provide related information and reports
Maintain paper and electronic filing systems, including confidential files, and may act as records liaison for the department/division
Research information and manage/assist with special projects
Provide backup administrative assistant support to other divisions within the Department
Support a variety of division related projects, such as research, database management, ordering and distribution of supplies, promotional materials, etc.
Occasional travel is required to attend meetings and training
Perform other related duties as assigned
Skills/Education Required
Post-secondary diploma in Office Administration or a related field
Minimum 3 years of related experience, preferably in a municipal environment, in the specific business of the department
Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion
Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization
Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands
Excellent written communication skills with attention to detail and accuracy
Excellent organizational and administrative skills with the ability to work independently and in a team environment
Ability to demonstrate initiative consistently with commitment to quality improvement, sharing process improvement initiatives with management
Demonstrated ability to understand and abide by municipal policies and procedures
Demonstrated proficiency in Microsoft Office, the internet, and any other related software (i.e. GIS)
Applicants must be prepared for skill testing.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant (Planning) position is now open for candidates interested in the Office Assistant Jobs sector. This role in Kawartha Hideaway offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
