Job Description
Entity: CSL Behring
Job Category: Facility & Administration
Job Family: Administration & Clerical
Job Type: Full Time
Location: Melbourne, Victoria, Australia
Employer Reference: R-266625
Job Description
Your Role
x2 Pooled Administrative Assistants
Under the direction of the Administrative Team Lead, the Administrative Assistant provides pooled administrative support to ensure smooth daily operations for the R&D function. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position.
This role reports to the Administrative Team Lead.
Your Responsibilities
Administrative Support: Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability
Event & Project Coordination Plan and manage special projects and events, including global meetings and project-related sessions. · Arrange facilities, catering, invitations, and travel for internal and external participants. · Monitor and control event budgets. · Prepare visual presentations and meeting materials as needed
Meeting Support: Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items
Project Support: Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams
Visitor Coordination: Greet visitors, manage access, and ensure appropriate arrangement
Your Skills & Experience
High School Diploma or equivalent vocational or technical training. Bachelor’s degree or Technical College degree a plus
1-2+ years' administrative support experience preferably in within pharmaceutical industry
Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases
Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks
Ability to manage several ongoing activities and work indepently or as part of a team
Detail oriented
Strong customer service focus with the ability to work with different stakeholders
Closing date for applications, 5pm Monday 12th January 2026.
While this role is advertised as full-time we are open to part-time/job-share arrangements and encourage interested candidates to apply.
About CSL Behring
CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.
To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.
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Job Category: Facility & Administration
Job Family: Administration & Clerical
Job Type: Full Time
Location: Melbourne, Victoria, Australia
Employer Reference: R-266625
Job Description
Your Role
x2 Pooled Administrative Assistants
Under the direction of the Administrative Team Lead, the Administrative Assistant provides pooled administrative support to ensure smooth daily operations for the R&D function. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position.
This role reports to the Administrative Team Lead.
Your Responsibilities
Administrative Support: Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability
Event & Project Coordination Plan and manage special projects and events, including global meetings and project-related sessions. · Arrange facilities, catering, invitations, and travel for internal and external participants. · Monitor and control event budgets. · Prepare visual presentations and meeting materials as needed
Meeting Support: Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items
Project Support: Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams
Visitor Coordination: Greet visitors, manage access, and ensure appropriate arrangement
Your Skills & Experience
High School Diploma or equivalent vocational or technical training. Bachelor’s degree or Technical College degree a plus
1-2+ years' administrative support experience preferably in within pharmaceutical industry
Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases
Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks
Ability to manage several ongoing activities and work indepently or as part of a team
Detail oriented
Strong customer service focus with the ability to work with different stakeholders
Closing date for applications, 5pm Monday 12th January 2026.
While this role is advertised as full-time we are open to part-time/job-share arrangements and encourage interested candidates to apply.
About CSL Behring
CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.
To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.
Location
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💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant, Pooled Admin x2 position is now open for candidates interested in the Back Office Jobs sector. This role in Victoria offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
