Job Description
About Us
RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.
What sets us apart?
Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.
At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.
Being an RJC Professional
We build our team around five key attributes:
Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
Lead with Purpose – You empower, support, and guide others, driving meaningful results.
Salary Range: $54,000 – 60,000
Candidate Profile
The Receptionist/Administrative Assistant provides support to the Vancouver office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.
Key Responsibilities
Duties include, but are not limited to:
Attend in coming calls, using Teams to transfer inquires to the appropriate department
Handle daily mail/courier packages
Book and manage boardrooms; set up events and ensure tidiness and clean-up
Prepare and ordering supplies for general inventory
Creating and formatting schedules, letters, reports, proposals, specifications, certificates of insurances, and data entry
Creating proposal and project numbers in our project management software
Maintain stationary stock at various stations throughout office
Perform scanning, photocopying, binding, laminating tasks
Perform accurate daily filing and interpret documents to keep filing up to date
Daily maintenance of kitchen areas: replenish supplies, general cleanliness
Provide back up to the other administrative staff
Other tasks as required
Professional Qualifications & Experience
Education:
Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset
Experience:
1 to 2 years of related experience
Familiarity with the professional services environment would be an asset
Skills:
Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.
Working knowledge of database management
Customer service oriented with exceptional phone and email etiquette
Fast learner with a desire to grow professionally and personally
Team player with ability to work independently and with minimum direction
Demonstrated effective verbal and written communication skills
Focused attention on detail and accuracy
Ability to prioritize, multi-task, and stay focused
Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
Positive and respectful attitude
What RJC Offers?
An inspiring workplace that supports its people and recognizes great work
Stimulating, challenging projects and development opportunities to help you grow your skills and career
Being part of a supportive and inclusive network of people that help each other reach their goals
A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
An extensive and generous benefits package including a $1000 Health Care Spending Account
Maternity and Parental Leave Top-up Program
Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)
Be Your Authentic Self
At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.
We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process.
Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.
RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.
What sets us apart?
Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.
At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.
Being an RJC Professional
We build our team around five key attributes:
Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
Lead with Purpose – You empower, support, and guide others, driving meaningful results.
Salary Range: $54,000 – 60,000
Candidate Profile
The Receptionist/Administrative Assistant provides support to the Vancouver office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.
Key Responsibilities
Duties include, but are not limited to:
Attend in coming calls, using Teams to transfer inquires to the appropriate department
Handle daily mail/courier packages
Book and manage boardrooms; set up events and ensure tidiness and clean-up
Prepare and ordering supplies for general inventory
Creating and formatting schedules, letters, reports, proposals, specifications, certificates of insurances, and data entry
Creating proposal and project numbers in our project management software
Maintain stationary stock at various stations throughout office
Perform scanning, photocopying, binding, laminating tasks
Perform accurate daily filing and interpret documents to keep filing up to date
Daily maintenance of kitchen areas: replenish supplies, general cleanliness
Provide back up to the other administrative staff
Other tasks as required
Professional Qualifications & Experience
Education:
Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset
Experience:
1 to 2 years of related experience
Familiarity with the professional services environment would be an asset
Skills:
Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.
Working knowledge of database management
Customer service oriented with exceptional phone and email etiquette
Fast learner with a desire to grow professionally and personally
Team player with ability to work independently and with minimum direction
Demonstrated effective verbal and written communication skills
Focused attention on detail and accuracy
Ability to prioritize, multi-task, and stay focused
Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
Positive and respectful attitude
What RJC Offers?
An inspiring workplace that supports its people and recognizes great work
Stimulating, challenging projects and development opportunities to help you grow your skills and career
Being part of a supportive and inclusive network of people that help each other reach their goals
A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
An extensive and generous benefits package including a $1000 Health Care Spending Account
Maternity and Parental Leave Top-up Program
Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)
Be Your Authentic Self
At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.
We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process.
Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant / Receptionist position is now open for candidates interested in the Back Office Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.