Job Description
Qualifications
Completed bachelor’s degree from an accredited College or University
Proven experience as a receptionist, administrative assistant, or in a related field
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., fax machines, scanners)
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Professional appearance and demeanor
Ability to handle sensitive information with discretion
Strong customer service orientation and problem-solving skills
Responsibilities
The Administrative Assistant/ Receptionist will be the face of CEI's Department of Technology Solutions and will be responsible for performing a broad range of administrative support tasks for a fun and fast-paced team
Front Desk Reception:
Greet and assist visitors in a courteous and professional manner
Answer, screen, and direct incoming phone calls to the appropriate departments or staff members
Maintain a clean and welcoming reception area
Administrative Support:
Manage daily office operations, including filing, photocopying, faxing, and scanning documents
Handle incoming and outgoing mail, packages, and deliveries
Schedule appointments, meetings, and conference rooms as needed
Maintain office supplies inventory and place orders when necessary
Assist in the preparation of documents, reports, presentations, and spreadsheets
Communication and Coordination:
Communicate and coordinate with internal staff, clients, and vendors
Manage calendars and assist with scheduling meetings, conference calls, and travel arrangements
Handle and prioritize incoming emails and correspondence
Data Entry and Records Management:
Maintain and update databases and filing systems, both electronically and physically
Ensure that all records are accurately filed and stored in compliance with company policies
Customer Service:
Provide information and support to customers and clients via phone, email, or in person
Handle inquiries, resolve issues, and escalate concerns to the appropriate department when necessary
Office environment with regular working hours, on-site 5 days a week
Frequent interaction with staff, clients, and vendors in person, by phone, and through email
May involve some standing or sitting for extended periods of time
Job description
Administrative Assistant/ Receptionist
CEI is seeking an Administrative Assistant/ Receptionist to be based in our U.S. corporate headquarters located in Robinson Twp., PA. The Administrative Assistant/ Receptionist will be the face of CEI's Department of Technology Solutions and will be responsible for performing a broad range of administrative support tasks for a fun and fast-paced team.
Key Responsibilities:
• Front Desk Reception:
• Greet and assist visitors in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate departments or staff members.
• Maintain a clean and welcoming reception area.
• Administrative Support:
• Manage daily office operations, including filing, photocopying, faxing, and scanning documents.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and conference rooms as needed.
• Maintain office supplies inventory and place orders when necessary.
• Assist in the preparation of documents, reports, presentations, and spreadsheets.
• Communication and Coordination:
• Communicate and coordinate with internal staff, clients, and vendors.
• Manage calendars and assist with scheduling meetings, conference calls, and travel arrangements.
• Handle and prioritize incoming emails and correspondence.
• Data Entry and Records Management:
• Maintain and update databases and filing systems, both electronically and physically.
• Ensure that all records are accurately filed and stored in compliance with company policies.
• Customer Service:
• Provide information and support to customers and clients via phone, email, or in person.
• Handle inquiries, resolve issues, and escalate concerns to the appropriate department when necessary.
Qualifications:
• Completed bachelor’s degree from an accredited College or University.
• Proven experience as a receptionist, administrative assistant, or in a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., fax machines, scanners).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Professional appearance and demeanor.
• Ability to handle sensitive information with discretion.
• Strong customer service orientation and problem-solving skills.
Work Environment:
• Office environment with regular working hours, on-site 5 days a week.
• Frequent interaction with staff, clients, and vendors in person, by phone, and through email.
• May involve some standing or sitting for extended periods of time.
Completed bachelor’s degree from an accredited College or University
Proven experience as a receptionist, administrative assistant, or in a related field
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., fax machines, scanners)
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Professional appearance and demeanor
Ability to handle sensitive information with discretion
Strong customer service orientation and problem-solving skills
Responsibilities
The Administrative Assistant/ Receptionist will be the face of CEI's Department of Technology Solutions and will be responsible for performing a broad range of administrative support tasks for a fun and fast-paced team
Front Desk Reception:
Greet and assist visitors in a courteous and professional manner
Answer, screen, and direct incoming phone calls to the appropriate departments or staff members
Maintain a clean and welcoming reception area
Administrative Support:
Manage daily office operations, including filing, photocopying, faxing, and scanning documents
Handle incoming and outgoing mail, packages, and deliveries
Schedule appointments, meetings, and conference rooms as needed
Maintain office supplies inventory and place orders when necessary
Assist in the preparation of documents, reports, presentations, and spreadsheets
Communication and Coordination:
Communicate and coordinate with internal staff, clients, and vendors
Manage calendars and assist with scheduling meetings, conference calls, and travel arrangements
Handle and prioritize incoming emails and correspondence
Data Entry and Records Management:
Maintain and update databases and filing systems, both electronically and physically
Ensure that all records are accurately filed and stored in compliance with company policies
Customer Service:
Provide information and support to customers and clients via phone, email, or in person
Handle inquiries, resolve issues, and escalate concerns to the appropriate department when necessary
Office environment with regular working hours, on-site 5 days a week
Frequent interaction with staff, clients, and vendors in person, by phone, and through email
May involve some standing or sitting for extended periods of time
Job description
Administrative Assistant/ Receptionist
CEI is seeking an Administrative Assistant/ Receptionist to be based in our U.S. corporate headquarters located in Robinson Twp., PA. The Administrative Assistant/ Receptionist will be the face of CEI's Department of Technology Solutions and will be responsible for performing a broad range of administrative support tasks for a fun and fast-paced team.
Key Responsibilities:
• Front Desk Reception:
• Greet and assist visitors in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate departments or staff members.
• Maintain a clean and welcoming reception area.
• Administrative Support:
• Manage daily office operations, including filing, photocopying, faxing, and scanning documents.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and conference rooms as needed.
• Maintain office supplies inventory and place orders when necessary.
• Assist in the preparation of documents, reports, presentations, and spreadsheets.
• Communication and Coordination:
• Communicate and coordinate with internal staff, clients, and vendors.
• Manage calendars and assist with scheduling meetings, conference calls, and travel arrangements.
• Handle and prioritize incoming emails and correspondence.
• Data Entry and Records Management:
• Maintain and update databases and filing systems, both electronically and physically.
• Ensure that all records are accurately filed and stored in compliance with company policies.
• Customer Service:
• Provide information and support to customers and clients via phone, email, or in person.
• Handle inquiries, resolve issues, and escalate concerns to the appropriate department when necessary.
Qualifications:
• Completed bachelor’s degree from an accredited College or University.
• Proven experience as a receptionist, administrative assistant, or in a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., fax machines, scanners).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Professional appearance and demeanor.
• Ability to handle sensitive information with discretion.
• Strong customer service orientation and problem-solving skills.
Work Environment:
• Office environment with regular working hours, on-site 5 days a week.
• Frequent interaction with staff, clients, and vendors in person, by phone, and through email.
• May involve some standing or sitting for extended periods of time.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant| Receptionist position is now open for candidates interested in the Office Assistant Jobs sector. This role in Pittsburgh offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.