Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
Strong proficiency in office software applications, including word processing, spreadsheets, and presentation tools
Excellent proofreading skills with a strong attention to detail
Ability to manage multiple tasks simultaneously while maintaining high levels of accuracy
Strong organizational skills with the ability to prioritize effectively in a fast-paced environment
Excellent verbal and written communication skills are essential
A professional demeanor with a customer-oriented approach is required
Office: 2 years (Required)
South Elgin, IL 60177 (Required)
Benefits
Pay: $18.00 - $1+.00 per hour
Expected hours: 40 – 45 per week
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
8 hour shift
Monday to Friday
Responsibilities
We are seeking a highly organized and proactive Administrative/Personal Assistant to provide comprehensive administrative support
The ideal candidate will possess strong multitasking abilities and a keen attention to detail
This role is essential in ensuring smooth operations and effective communication within the office environment
The assistant will work closely with executives and staff, contributing to the overall efficiency of the organization
Manage daily administrative tasks
Serve as the first point of contact between the manager and internal/external clients
Perform data entry tasks accurately and efficiently, maintaining up-to-date records
Proofread documents for accuracy and clarity before distribution
Provide executive administrative support, assisting with project management and coordination
Organize and maintain filing systems, both physical and digital, ensuring easy access to important documents
Utilize QuickBooks for basic billing tasks as needed
Prepare documents using DocuSign for electronic signatures and approvals
Assist with clerical duties such as typing, copying, and scanning documents
Job description
Overview
We are seeking a highly organized and proactive Administrative/Personal Assistant to provide comprehensive administrative support. The ideal candidate will possess strong multitasking abilities and a keen attention to detail. This role is essential in ensuring smooth operations and effective communication within the office environment. The assistant will work closely with executives and staff, contributing to the overall efficiency of the organization.

Duties
• Manage daily administrative tasks.
• Serve as the first point of contact between the manager and internal/external clients
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Proofread documents for accuracy and clarity before distribution.
• Provide executive administrative support, assisting with project management and coordination.
• Organize and maintain filing systems, both physical and digital, ensuring easy access to important documents.
• Utilize QuickBooks for basic billing tasks as needed.
• Prepare documents using DocuSign for electronic signatures and approvals.
• Assist with clerical duties such as typing, copying, and scanning documents.

Requirements
• Proven experience in an administrative role or similar position is preferred.
• Strong proficiency in office software applications, including word processing, spreadsheets, and presentation tools.
• Familiarity with QuickBooks, Gmail, Adobe, and DocuSign is a plus.
• Excellent proofreading skills with a strong attention to detail.
• Ability to manage multiple tasks simultaneously while maintaining high levels of accuracy.
• Strong organizational skills with the ability to prioritize effectively in a fast-paced environment.
• Excellent verbal and written communication skills are essential.
• A professional demeanor with a customer-oriented approach is required.
• High school diploma or equivalent; additional qualifications in office administration are a plus.

Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help drive our success!

Job Type: Full-time

Pay: $18.00 - $1+.00 per hour

Expected hours: 40 – 45 per week

Benefits:
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:
• 8 hour shift
• Monday to Friday

Experience:
• Office: 2 years (Required)

Ability to Commute:
• South Elgin, IL 60177 (Required)

Work Location: In person

United States
Illinois
South Elgin Show on map Get directions