Job Description
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.
When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.
Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.
Position Description
Are you looking for a challenging and rewarding administrative position where you can utilize your organizational, communication, and time management skills? If you are looking for an opportunity to be an integral member of the Department of Paediatric Laboratory Medicine (DPLM), then we have an opportunity for you!
We are seeking an Administrative Assistant to join DPLM to provide administrative support to Divisional Medical/Scientific and laboratory staff as well as Senior Management in the Division of Biochemistry.
Here's What You'll Get to Do
Maintain calendars, schedule and coordinate routine and complex meetings and appointments, using judgment to reschedule or book appointments according to changing priorities.
Distributing meeting notifications, correspondence, and agenda materials; attend meetings and record minutes.
Coordinate Educational Teaching; manage weekly rounds, webinars, teleconferences, meeting rooms, catering and audio visual equipment. Collaboration with other staff/departments/external contacts.
Organizes and schedules special events, workshops, guest speakers and visiting lectureships as needed. Preparation and distribution of materials for events and arrange all necessary travel accommodation and registration.
Assist Division Head with Resident/Fellow intake as well as Observers and Visitors to the department.
Prepares purchase requisitions, travel and expense claims, process deposits, transfers, invoice and credit card payments.
Responsible for billing, purchase orders, e-procurement, ordering of office and laboratory supplies.
Human Resources functions such as payroll processing (using ExpressNet) and submission of Physician On-Call Stipends. Assist Senior Management with recruitment process for laboratory staff by contacting candidates, scheduling interviews and arranging employee performance reviews.
Use the Laboratory Information System Software to support the Divisional Medical/Scientific Staff.
Process physician memberships and renewals.
Update and maintain CV types. Assist with grant applications and obtain signatures as required.
Assist with REB renewals/edits, submission of manuscripts, journal articles, poster presentations and abstracts.
Establish and maintain paper and electronic filing system.
Works as part of a team to provide administrative support and clerical function coverage for other DPLM divisions as required.
Handle incoming inquires and other duties as they arise.
Here's What You'll Need
Post-secondary degree/diploma in business or office administration or an equivalent combination of relevant experience and education
Several years of administrative experience is required, preferably in the health care industry.
Previous experience in a Research setting is an asset.
Expert knowledge and proficiency in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is a required.
Experience with WebCv and Common CV is required.
Exceptional interpersonal, oral and written communication skills.
Demonstrated ability to handle multiple tasks and prioritize work in an efficient and organized manner.
Well-developed time management skills.
Ability to problem solve effectively.
Ability to work well independently as well as in a team environment.
Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives
Here's What You'll Love
This position is eligible for employee benefits coverage including but not limited to; health, dental and life insurance. The full benefits package will be discussed at the time of offer.
A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
For more on why you'll love working at SickKids, visit our careers site.
Employment Type:
Permanent full-time
35 hours/week
Our Commitment to Diversity
SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.
Accessibility & Accommodation
If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.
How To Apply
Technical difficulties? Email [email protected] with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.
Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.
Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.
All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.
When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.
Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.
Position Description
Are you looking for a challenging and rewarding administrative position where you can utilize your organizational, communication, and time management skills? If you are looking for an opportunity to be an integral member of the Department of Paediatric Laboratory Medicine (DPLM), then we have an opportunity for you!
We are seeking an Administrative Assistant to join DPLM to provide administrative support to Divisional Medical/Scientific and laboratory staff as well as Senior Management in the Division of Biochemistry.
Here's What You'll Get to Do
Maintain calendars, schedule and coordinate routine and complex meetings and appointments, using judgment to reschedule or book appointments according to changing priorities.
Distributing meeting notifications, correspondence, and agenda materials; attend meetings and record minutes.
Coordinate Educational Teaching; manage weekly rounds, webinars, teleconferences, meeting rooms, catering and audio visual equipment. Collaboration with other staff/departments/external contacts.
Organizes and schedules special events, workshops, guest speakers and visiting lectureships as needed. Preparation and distribution of materials for events and arrange all necessary travel accommodation and registration.
Assist Division Head with Resident/Fellow intake as well as Observers and Visitors to the department.
Prepares purchase requisitions, travel and expense claims, process deposits, transfers, invoice and credit card payments.
Responsible for billing, purchase orders, e-procurement, ordering of office and laboratory supplies.
Human Resources functions such as payroll processing (using ExpressNet) and submission of Physician On-Call Stipends. Assist Senior Management with recruitment process for laboratory staff by contacting candidates, scheduling interviews and arranging employee performance reviews.
Use the Laboratory Information System Software to support the Divisional Medical/Scientific Staff.
Process physician memberships and renewals.
Update and maintain CV types. Assist with grant applications and obtain signatures as required.
Assist with REB renewals/edits, submission of manuscripts, journal articles, poster presentations and abstracts.
Establish and maintain paper and electronic filing system.
Works as part of a team to provide administrative support and clerical function coverage for other DPLM divisions as required.
Handle incoming inquires and other duties as they arise.
Here's What You'll Need
Post-secondary degree/diploma in business or office administration or an equivalent combination of relevant experience and education
Several years of administrative experience is required, preferably in the health care industry.
Previous experience in a Research setting is an asset.
Expert knowledge and proficiency in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is a required.
Experience with WebCv and Common CV is required.
Exceptional interpersonal, oral and written communication skills.
Demonstrated ability to handle multiple tasks and prioritize work in an efficient and organized manner.
Well-developed time management skills.
Ability to problem solve effectively.
Ability to work well independently as well as in a team environment.
Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives
Here's What You'll Love
This position is eligible for employee benefits coverage including but not limited to; health, dental and life insurance. The full benefits package will be discussed at the time of offer.
A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
For more on why you'll love working at SickKids, visit our careers site.
Employment Type:
Permanent full-time
35 hours/week
Our Commitment to Diversity
SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.
Accessibility & Accommodation
If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.
How To Apply
Technical difficulties? Email [email protected] with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.
Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.
Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.
All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Admin Executive sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
