Job Description
Administrative Assistant (Transactional/Legal) – Full-Time, On-Site
Our dynamic transactional law firm is seeking a driven and detail-oriented individual to join our team in an entry-level role. This is an excellent opportunity in Central New Jersey for recent college graduates looking to build a career in the legal field. This is a full-time, on-site position based in our office from 8:30 AM to 5:30 PM, Monday through Friday, with occasional flexibility for overtime. The position provides hands-on experience in the closing process with room for long-term growth and advancement.
Key Responsibilities:
Draft correspondences and other formal documents, including but not limited to, data input
Prepare intake forms for document preparation; review same for accuracy
Work and oversee our document preparation team
Draft and send initial client correspondence and emails
PDF loan packages and upload same for client review
Input data to Excel spreadsheets
Answer inbound telephone calls
Open, organize, and maintain legal files; assist with file closeouts
Review executed legal packages for accuracy; scan and upload to client systems
Enter and maintain data in Excel spreadsheets and Quickbase (training provided)
Confirm and track wire instructions
Manage and follow up on post-closing items
Prepare FedEx shipping labels and coordinate weekly outgoing packages
Manage scheduling and calendaring
Answer phone calls for the department
Qualifications:
Bachelor’s Degree (required)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Proficiency in Microsoft Office and Adobe
Professional demeanor and a strong willingness to learn
This is not a remote position. We are looking for a candidate eager to grow within the firm and contribute to a high-performing team.
Job Type: Full-time
Pay: From $22.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Education:
Bachelor's (Required)
Experience:
legal or law firm : 1 year (Preferred)
Ability to Commute:
Marlboro, NJ 07746 (Required)
Work Location: In person
Our dynamic transactional law firm is seeking a driven and detail-oriented individual to join our team in an entry-level role. This is an excellent opportunity in Central New Jersey for recent college graduates looking to build a career in the legal field. This is a full-time, on-site position based in our office from 8:30 AM to 5:30 PM, Monday through Friday, with occasional flexibility for overtime. The position provides hands-on experience in the closing process with room for long-term growth and advancement.
Key Responsibilities:
Draft correspondences and other formal documents, including but not limited to, data input
Prepare intake forms for document preparation; review same for accuracy
Work and oversee our document preparation team
Draft and send initial client correspondence and emails
PDF loan packages and upload same for client review
Input data to Excel spreadsheets
Answer inbound telephone calls
Open, organize, and maintain legal files; assist with file closeouts
Review executed legal packages for accuracy; scan and upload to client systems
Enter and maintain data in Excel spreadsheets and Quickbase (training provided)
Confirm and track wire instructions
Manage and follow up on post-closing items
Prepare FedEx shipping labels and coordinate weekly outgoing packages
Manage scheduling and calendaring
Answer phone calls for the department
Qualifications:
Bachelor’s Degree (required)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Proficiency in Microsoft Office and Adobe
Professional demeanor and a strong willingness to learn
This is not a remote position. We are looking for a candidate eager to grow within the firm and contribute to a high-performing team.
Job Type: Full-time
Pay: From $22.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Education:
Bachelor's (Required)
Experience:
legal or law firm : 1 year (Preferred)
Ability to Commute:
Marlboro, NJ 07746 (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant (Transactional) position is now open for candidates interested in the Data Entry Jobs sector. This role in Marlboro offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Data Entry Jobs is a plus.
