Administrative Assistant

Position Overview:

As a front-line employee to the company, the office assistant is responsible for fulfilling organizational, office administrative and clerical duties in support of the company and its employees, often with little or no supervision, to ensure the office runs smoothly, effectively and efficiently.

​Position Responsibilities:

The following are some of the key responsibilities of this position:

Greeting customers, employees, subcontractors and guests in a friendly, positive, helpful and professional manner

Ensuring inventories of office and workshop supplies are adequate at all times utilizing appropriate and cost-effective procurement and replenishment processes in accordance with company guidelines

Planning and coordinating corporate and employee events

Proficient in the use of Microsoft Office and other office software and applications including Word, Excel, Powerpoint, Dropbox, Google, etc.

Bookkeeping duties including accounts payable (processing vendor invoices and issuing cheques; compiling invoices and receipts and tracking them against bank and credit card statements), payroll processing including timesheet, vacation, banked-time and employee expense records

Maintaining budgets for jobs, keeping track of labour hours and materials costs

Performing general office administrative duties and providing clerical support to the manager and other employees as required

Running company errands as required

Organizing, cleaning and maintaining office common areas and bathroom at all times

Maintaining all office equipment including computers, printers, shredders and associated supplies and accessories

Creating, inputting and updating spreadsheets and databases

Work independently in an effective, efficient and safe manner

Exercising top-notch organizational skills and methodical processes to ensure completeness, efficiencies and accuracy of work often within tight timelines

Job Type: Full-time

Pay: $40,500.00-$44,000.00 per year

Additional pay:

Bonus pay

Benefits:

Company events

Dental care

Extended health care

On-site gym

Paid time off

Vision care

Schedule:

Monday to Friday

Language:

Mandarin (preferred)

Work Location: In person