Job Description
About us
Our team is comprised of psychologists, counsellors, and occupational therapists who treat clients with a variety of mental health related conditions. We work in a friendly and warm work environment characterized by teamwork, continuing education, evidence-based practice, interdisciplinary collaboration, and fun. We are currently seeking a professional and compassionate Administrative Assistant to join our team. As the first point of contact for clients, you play an essential role in creating a welcoming, organized, and positive experience for every individual who enters our clinic.
Our work environment includes:
Modern office setting
Opportunities for growth and learning
On-site parking
The Administrative Assistant supports the daily operations of the clinic and helps ensure the delivery of high-quality client care. This role requires strong organizational skills, professionalism, attention to detail, and the ability to communicate effectively with clients, clinicians, and external partners.
Essential Functions:
● Welcoming patients warmly and professionally.
● Answering questions about our services and our staff.
● Scheduling, re-scheduling, and canceling patient appointments as needed.
● Submitting invoices to third-party funders.
● Communicating with case managers and adjusters regarding patient treatment plans and payments as required.
● Ensuring our clients’ overall experience is comfortable and exceptional.
● Support clinicians and administrative workflows as needed and perform additional administrative duties as assigned.
Pay: $23.00-$27.00 per hour
Benefits:
Casual dress
Company events
Education:
Secondary School (preferred)
Experience:
Administrative: 1 year (preferred)
Front desk: 1 year (preferred)
Work Location: In person
Our team is comprised of psychologists, counsellors, and occupational therapists who treat clients with a variety of mental health related conditions. We work in a friendly and warm work environment characterized by teamwork, continuing education, evidence-based practice, interdisciplinary collaboration, and fun. We are currently seeking a professional and compassionate Administrative Assistant to join our team. As the first point of contact for clients, you play an essential role in creating a welcoming, organized, and positive experience for every individual who enters our clinic.
Our work environment includes:
Modern office setting
Opportunities for growth and learning
On-site parking
The Administrative Assistant supports the daily operations of the clinic and helps ensure the delivery of high-quality client care. This role requires strong organizational skills, professionalism, attention to detail, and the ability to communicate effectively with clients, clinicians, and external partners.
Essential Functions:
● Welcoming patients warmly and professionally.
● Answering questions about our services and our staff.
● Scheduling, re-scheduling, and canceling patient appointments as needed.
● Submitting invoices to third-party funders.
● Communicating with case managers and adjusters regarding patient treatment plans and payments as required.
● Ensuring our clients’ overall experience is comfortable and exceptional.
● Support clinicians and administrative workflows as needed and perform additional administrative duties as assigned.
Pay: $23.00-$27.00 per hour
Benefits:
Casual dress
Company events
Education:
Secondary School (preferred)
Experience:
Administrative: 1 year (preferred)
Front desk: 1 year (preferred)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Victoria offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
