Job Description
Requisition ID: 402463
Position Number: 2002XXXXXX
Posting End Date: May 14, 2026
City: Winnipeg
Employer: Winnipeg Regional Health Authority
Site: WRHA Corporate
Department / Unit: Administration & Policy
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: 05/11/2026 - Indefinite
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days;Evenings
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Faites progresser votre carrière dans la Région sanitaire de Winnipeg! Notre équipe offre une gamme étendue de services de soins de santé par le biais d’un réseau intégré de sites, de services et d’organismes. Nous sommes unis par un engagement commun en faveur de l’excellence et de l’équité des soins de santé.
Position Overview
Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Experience
Five years directly related experience required.
Experience scheduling and coordinating meetings required.
Experience recording and preparing minutes and agendas.
Experience maintaining spreadsheets and databases.
Previous healthcare experience preferred.
Experience with email and computerized calendars.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba Standards, required.
Formal training in applied office skills is required.
A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Typing speed 65 wpm.
Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
Demonstrated ability to organize, assign and supervise the work of junior employees.
Ability to compose correspondence on behalf of senior Directors/Managers.
Excellent communication skills, verbally and in writing.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Physical Requirements
Required to work for long periods of time at a computer.
This term position may end earlier as outlined in your employee handbook.
Ce poste pour une période déterminée peut prendre fin avant son terme, comme indiqué dans le manuel de l’employé.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Le poste exige une vérification satisfaisante du casier judiciaire (y compris une vérification de l’habilitation à travailler auprès de personnes vulnérables), du registre des enfants maltraités et du registre des adultes maltraités comme conditions d’emploi. La candidate ou le candidat retenu devra assumer les frais de service engagés, s’il y a lieu. Une vérification de sécurité est jugée à jour si elle a été obtenue au plus tard six (6) mois avant le début de l’emploi.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden Door Geriatric Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Veuillez noter qu’il est interdit qu’un employé ou une employée ait deux postes ETP ou plus, équivalant à un taux combiné de plus de 1,0, dans toute l’entité légale de l’ORSW (Centre Deer Lodge, Golden Door Geriatric Centre, Golden West Centennial Lodge, Hôpital Grace, Centre des sciences de la santé, Middlechurch Home of Winnipeg, River Park Gardens, Hôpital Victoria, programmes administratifs de l’ORSW, services de santé communautaire de l’ORSW).
Interviewed candidates may be called upon to participate in a skills assessment.
On peut demander aux candidat(e)s qui sont convoqué(e)s à une entrevue de participer à une évaluation des compétences.
Any application received after the closing time will not be included in the competition.
Toute demande d’emploi et tout CV reçus après la date de tombée ne seront pas considérés dans le concours.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Nous serons heureux de recevoir les candidatures de personnes handicapées. Des accommodements peuvent être faits, à la demande, pendant le processus d’évaluation et de sélection.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Les employeurs du secteur de la santé du Manitoba, en partenariat avec la communauté autochtone, s'engagent à accroître la représentation des Autochtones à tous les niveaux de notre main-d'œuvre. Les candidates et candidats autochtones sont encouragés à postuler et à s'identifier volontairement comme étant d'origine autochtone dans leur lettre de motivation/candidature.
Position Number: 2002XXXXXX
Posting End Date: May 14, 2026
City: Winnipeg
Employer: Winnipeg Regional Health Authority
Site: WRHA Corporate
Department / Unit: Administration & Policy
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: 05/11/2026 - Indefinite
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days;Evenings
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Faites progresser votre carrière dans la Région sanitaire de Winnipeg! Notre équipe offre une gamme étendue de services de soins de santé par le biais d’un réseau intégré de sites, de services et d’organismes. Nous sommes unis par un engagement commun en faveur de l’excellence et de l’équité des soins de santé.
Position Overview
Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Experience
Five years directly related experience required.
Experience scheduling and coordinating meetings required.
Experience recording and preparing minutes and agendas.
Experience maintaining spreadsheets and databases.
Previous healthcare experience preferred.
Experience with email and computerized calendars.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba Standards, required.
Formal training in applied office skills is required.
A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Typing speed 65 wpm.
Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
Demonstrated ability to organize, assign and supervise the work of junior employees.
Ability to compose correspondence on behalf of senior Directors/Managers.
Excellent communication skills, verbally and in writing.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Physical Requirements
Required to work for long periods of time at a computer.
This term position may end earlier as outlined in your employee handbook.
Ce poste pour une période déterminée peut prendre fin avant son terme, comme indiqué dans le manuel de l’employé.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Le poste exige une vérification satisfaisante du casier judiciaire (y compris une vérification de l’habilitation à travailler auprès de personnes vulnérables), du registre des enfants maltraités et du registre des adultes maltraités comme conditions d’emploi. La candidate ou le candidat retenu devra assumer les frais de service engagés, s’il y a lieu. Une vérification de sécurité est jugée à jour si elle a été obtenue au plus tard six (6) mois avant le début de l’emploi.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden Door Geriatric Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Veuillez noter qu’il est interdit qu’un employé ou une employée ait deux postes ETP ou plus, équivalant à un taux combiné de plus de 1,0, dans toute l’entité légale de l’ORSW (Centre Deer Lodge, Golden Door Geriatric Centre, Golden West Centennial Lodge, Hôpital Grace, Centre des sciences de la santé, Middlechurch Home of Winnipeg, River Park Gardens, Hôpital Victoria, programmes administratifs de l’ORSW, services de santé communautaire de l’ORSW).
Interviewed candidates may be called upon to participate in a skills assessment.
On peut demander aux candidat(e)s qui sont convoqué(e)s à une entrevue de participer à une évaluation des compétences.
Any application received after the closing time will not be included in the competition.
Toute demande d’emploi et tout CV reçus après la date de tombée ne seront pas considérés dans le concours.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Nous serons heureux de recevoir les candidatures de personnes handicapées. Des accommodements peuvent être faits, à la demande, pendant le processus d’évaluation et de sélection.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Les employeurs du secteur de la santé du Manitoba, en partenariat avec la communauté autochtone, s'engagent à accroître la représentation des Autochtones à tous les niveaux de notre main-d'œuvre. Les candidates et candidats autochtones sont encouragés à postuler et à s'identifier volontairement comme étant d'origine autochtone dans leur lettre de motivation/candidature.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Winnipeg offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
