administrative assistant

Work Term: Permanent

Work Language: English

Hours: 30 hours per week

Education: Bachelor's degree

Experience: 2 years to less than 3 years

Work setting

Construction

Tasks

Direct and control daily operations

Open and distribute mail and other materials

Plan and organize daily operations

Train staff

Schedule and confirm appointments

Manage contracts

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Respond to employee questions and complaints

Order office supplies and maintain inventory

Liaise with management, union officials and HR consultants

Negotiate collective agreements on behalf of employers or workers

Oversee payroll administration

Arrange travel, related itineraries and make reservations

Greet people and direct them to contacts or service areas

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Conduct research

Perform data entry

Provide customer service

Recruit and hire workers and carry out related staffing actions

Maintain and manage digital database

Perform basic bookkeeping tasks

Consult with clients after sale to provide ongoing support

Computer and technology knowledge

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Adobe Photoshop

Social Media

Accounting software

MS Office

Quick Books

Adobe Acrobat Reader

Technical terminology

Business

Area of work experience

Purchasing, procurement and contracts

Area of specialization

Correspondence

Contracts

Invoices

Payroll services

Transportation/travel information

Public transportation is available

Work conditions and physical capabilities

Ability to work independently

Tight deadlines

Attention to detail

Repetitive tasks

Work with minimal supervision

Personal suitability

Ability to multitask

Organized

Team player

Accurate

Reliability

Time management

Adaptability

Dependability

Quick learner