Job Description
Provides administrative support to a department, operating under direct supervision.
Are you ready to be the backbone of our dynamic team? As an Administrative Associate supporting the leaders in Risk, Fraud, Controls & Investor Protection you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems.
Highlights of our team:
Members of this team can function cohesively and can complete tasks very quickly and seamlessly. Being proactive and having strong problem-solving skills is key.
What benefits can you expect from this role:
Exposure: This role offers the opportunity to work with and support the executive leadership team through a variety of tasks.
Relationship Management: This role learns how to manage different audiences and how to confidently influence and execute decisions.
Successful candidates for this role will:
Be able to quickly adapt and respond to change and last-minute requests while managing expectations of leadership team while remaining positive
Have strong attention to detail, time management, and ability to shift priorities of different tasks when needed
Excel in relationship management in order to build strong effective relationships with those they are supporting
Possess problem solving skills, a positive attitude, and be a team player
Duties and Responsibilities
1. Work in a confidential, highly responsive relationship with the senior executive leadership team to:
Arrange and manage logistics for departmental meetings and conferences
Prepare materials for team meetings
Maintain calendars; organize and schedule appointments
Coordinate travel for arrangements for senior leaders
Prepare reports and presentations
Manage site visitors
Act as the point of contact for internal and external clients/vendors
Assist with tracking maintaining departmental expenses
Assist with training and peer coaching
Provide backup coverage for other department admins during PTO
Provide on-site coverage for visiting Principals
Proactively engage Admin Supervisor to take on additional responsibilities for the benefit of the broader S&OE Departments.
2. Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.
3. Participates in special projects and performs other duties as assigned.
Qualifications
Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
High school diploma or an equivalent combination of training and experience; Associate's degree or Bachelor degree preferred.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Are you ready to be the backbone of our dynamic team? As an Administrative Associate supporting the leaders in Risk, Fraud, Controls & Investor Protection you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems.
Highlights of our team:
Members of this team can function cohesively and can complete tasks very quickly and seamlessly. Being proactive and having strong problem-solving skills is key.
What benefits can you expect from this role:
Exposure: This role offers the opportunity to work with and support the executive leadership team through a variety of tasks.
Relationship Management: This role learns how to manage different audiences and how to confidently influence and execute decisions.
Successful candidates for this role will:
Be able to quickly adapt and respond to change and last-minute requests while managing expectations of leadership team while remaining positive
Have strong attention to detail, time management, and ability to shift priorities of different tasks when needed
Excel in relationship management in order to build strong effective relationships with those they are supporting
Possess problem solving skills, a positive attitude, and be a team player
Duties and Responsibilities
1. Work in a confidential, highly responsive relationship with the senior executive leadership team to:
Arrange and manage logistics for departmental meetings and conferences
Prepare materials for team meetings
Maintain calendars; organize and schedule appointments
Coordinate travel for arrangements for senior leaders
Prepare reports and presentations
Manage site visitors
Act as the point of contact for internal and external clients/vendors
Assist with tracking maintaining departmental expenses
Assist with training and peer coaching
Provide backup coverage for other department admins during PTO
Provide on-site coverage for visiting Principals
Proactively engage Admin Supervisor to take on additional responsibilities for the benefit of the broader S&OE Departments.
2. Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.
3. Participates in special projects and performs other duties as assigned.
Qualifications
Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
High school diploma or an equivalent combination of training and experience; Associate's degree or Bachelor degree preferred.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Associate: Risk, Fraud, Controls, Personal Investor position is now open for candidates interested in the Office Assistant Jobs sector. This role in Malvern offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.