Administrative Co-ordinator - Technical/Scientific

Administrative Co-Ordinator – Technical/Scientific

Company: ESP

Job Type: Part-Time leading to full

Pay: $22.00–$25.00 per hour (based on experience)

Hours: 25 - 30+ per week

Schedule: Monday to Friday, flexible (Generally after 9am start)

Location: Edmonton, AB

About ESP

ESP is an environmental consulting company dedicated to creating safe and healthy spaces in residential, commercial, and industrial buildings. We manage every aspect of indoor environmental safety—from identifying hazards such as asbestos, mould, lead, and other indoor air quality concerns, to overseeing abatement, remediation, and ongoing air monitoring to ensure safe outcomes.Our team works closely with clients to provide expert guidance, practical solutions, and peace of mind, making sure every space we service is healthy, compliant, and secure. Join us and be part of a company that takes a proactive, comprehensive approach to indoor environmental safety.

Job Summary

We are looking for a highly organized Administrative Co-Ordinator with willingness to be trained for additional laboratory technical tasks to support both office operations and lab-related tasks. This role is ideal for someone seeking long term flexible employment, who enjoys variety, thrives in a small-team environment, has technical writing proficiency and is comfortable handling both administrative and technical responsibilities.

Key Responsibilities

Administrative Support

· Support daily operations, including miscellaneous administrative tasks

· Organize and maintain both digital filing systems with some physical filing

· Help prepare reports, invoices, and client-facing documentation

· Proactively contact clients by phone and email to confirm job schedules, obtain required information, and follow up on outstanding invoices or documentation.

· Track and order office and lab supplies

Laboratory Support

· Prepare air samples for analysis

· Conduct lab analysis of air samples using phase contrast microscopy (NIOSH 7400) — training provided

· Maintain a clean, organized, and safe lab workspace

· Follow quality-control procedures and document lab work carefully

Qualifications

· Required: Previous administrative experience, self directed

· An asset: Experience in a laboratory or technical services environment

· Confident and comfortable making phone calls and following up with clients

· Fluent in English (spoken and written)

· Strong organizational, multi-tasking, and time-management skills

· Professional manner, with a high level of discretion

· Proficiency in Excel, Word and Adobe Pro.

· Visual acuity for detail-oriented tasks, including working with microscopes or small samples

Benefits & Culture

· Excellent health & dental program (available after 90 day probation period)

· Casual dress code

· Hands-on training provided

· Supportive, collaborative working environment

How to Apply

Please send your resume and a short cover letter explaining why you’re interested in this hybrid admin + lab role to: [info@espeng.ca]

Job Type: Part-time

Pay: $22.00-$25.00 per hour

Expected hours: 30 per week

Benefits:

Casual dress
Company events
Dental care
Flexible schedule
Life insurance
Mileage reimbursement
Vision care
Wellness program
Application question(s):

Do you have advanced writing skills?
Would you describe yourself as detail oriented? Preferably obsessively :)?
Experience:

Administrative: 1 year (preferred)
Language:

English (required)
Work Location: In person