Job Description
Job description
Calendar Management:
• Coordinate and manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage multiple schedules, ensuring effective time management and meeting deadlines.
Meeting Coordination:
• Organize and prepare for meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle logistics for internal and external meetings, including arranging venues and coordinating with participants.
Communication Management:
• Serve as a primary point of contact for internal and external communications, including handling phone calls, emails, and correspondence.
• Draft and edit correspondence, reports, and presentations.
Travel Coordination:
• Arrange travel itineraries, including flights, accommodations, and transportation, ensuring all travel plans align with the executive’s schedule.
• Prepare travel documents and expense reports.
Administrative Support:
• Maintain and organize files, records, and documentation.
• Assist with project management, research, and data analysis as needed.
Confidentiality:
• Handle sensitive and confidential information with discretion and professionalism.
Office Management:
• Oversee office supplies and equipment, ensuring inventory is maintained and ordering supplies as needed.
• Coordinate with other departments and external partners to facilitate smooth operations.
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
• Leave encashment
• Paid sick time
• Provident Fund
Schedule:
• Day shift
• Fixed shift
• Weekend availability
Supplemental Pay:
• Performance bonus
• Yearly bonus
Ability to commute/relocate:
• Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person
Calendar Management:
• Coordinate and manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage multiple schedules, ensuring effective time management and meeting deadlines.
Meeting Coordination:
• Organize and prepare for meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle logistics for internal and external meetings, including arranging venues and coordinating with participants.
Communication Management:
• Serve as a primary point of contact for internal and external communications, including handling phone calls, emails, and correspondence.
• Draft and edit correspondence, reports, and presentations.
Travel Coordination:
• Arrange travel itineraries, including flights, accommodations, and transportation, ensuring all travel plans align with the executive’s schedule.
• Prepare travel documents and expense reports.
Administrative Support:
• Maintain and organize files, records, and documentation.
• Assist with project management, research, and data analysis as needed.
Confidentiality:
• Handle sensitive and confidential information with discretion and professionalism.
Office Management:
• Oversee office supplies and equipment, ensuring inventory is maintained and ordering supplies as needed.
• Coordinate with other departments and external partners to facilitate smooth operations.
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
• Leave encashment
• Paid sick time
• Provident Fund
Schedule:
• Day shift
• Fixed shift
• Weekend availability
Supplemental Pay:
• Performance bonus
• Yearly bonus
Ability to commute/relocate:
• Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Coordinator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.