Administrative Coordinator

Job description

Job Posting: Administrative Coordinator

Position: Administrative Coordinator

Reports to: Executive Director

Location: Goderich (Hybrid Work Available)

Employment Type: Full-Time (35 hours per week)

Salary: $23.50 per hour

Benefits:

• 3 weeks of paid vacation

• Additional paid office closure between Christmas Day and New Year’s Day

• 10 paid sick days

• Employee Group Benefits Plan available

• Company-provided laptop

• Annual work-from-home allowance

• Flexible hybrid work arrangement

• Eligible mileage and other expense reimbursement

About Us

Rural Response for Healthy Children (RRHC) is a charitable organization serving Huron and Perth County families. Our work helps foster a healthy community of trusted adults where children and youth thrive. We offer workshops, programs, services and supports that address specific concerns affecting family well-being in our community. We are seeking an organized and detail-oriented Administrative Coordinator to join our team and support our daily operations. This role is crucial in ensuring smooth administrative functions, financial management, and executive support.

Key ResponsibilitiesDaily Administration

• Provide outstanding customer service by answering phones, greeting visitors, and offering information to the public.

• Maintain office space, organize files, and ensure a professional office setting.

• Act as a direct support to the Executive Director and staff as needed.

• Manage and maintain organizational records and referrals.

Financial Management Coordination

• Oversee general bookkeeping, payroll administration, and CRA remittances.

• Manage QuickBooks for revenue, expenses, accounts payable, and receivable.

• Process donations, grants, and other income, and issue charitable tax receipts.

• Assist in preparing annual financial documents for audit and ensure financial accountability.

• Conduct banking transactions and manage petty cash.

• Track and process invoices, timesheets, and payroll.

Executive and Staff Support

• Assist with volunteer management, including screening, training, and tracking hours.

• Maintain employee files and ensure compliance with documentation requirements.

• Support marketing and promotions, including social media and community outreach.

• Assist with board meeting preparations, fundraising initiatives, and program registrations.

• Support staff wellness initiatives and ensure reporting and statistical data tracking.

Health & Safety

• Ensure compliance with workplace health, safety, and fire regulations.

• Maintain Standard First Aid Certification and obtain a clear Vulnerable Sector Check.

Qualifications

• Strong communication, administrative, and organizational skills.

• Education and/or relevant experience in office administration, financial management, or bookkeeping.

• Proficiency in Microsoft Office Suite and QuickBooks.

• Understanding of payroll systems and CRA remittances.

• Commitment to the well-being of vulnerable families and children.

• Valid driver’s license.

Why Join Us?

At RRHC, we value our employees and offer a supportive, flexible, and engaging work environment. If you are a detail-oriented, self-motivated professional who enjoys making a positive impact in the, we encourage you to apply!

Job Type: Full-time

Pay: From $23.50 per hour

Expected hours: 35 per week

Benefits:

• Disability insurance

• Extended health care

• Life insurance

• Work from home

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• Are you able to commute to Goderich, Ontario?

• Are you familiar with the needs of rural families in Huron and Perth counties?

Work Location: Hybrid remote in Goderich, ON N7A 4M1

Application deadline: 2025-08-15

Expected start date: 2025-09-01