Job Description
CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.
The Team:
Located in Montreal, the Mattel Building Sets Campus is a creative hub focused on developing Mattel Brick Shop and Mega Bloks products for a global audience. The campus brings together cross-functional teams who collaborate to support innovation, creativity, and the evolution of iconic building brands. As part of Mattel’s global organization, the Montreal campus offers an inspiring environment where ideas grow and teams work together to bring imaginative building experiences to life.
The Opportunity:
The Administrative Department Assistant provides comprehensive administrative, operational, and office management support to four Directors within a hybrid work environment. This role plays a key part in supporting leadership effectiveness, coordinating meetings and events, and fostering a positive, well-organized office experience for employees. The ideal candidate is highly organized, proactive, and comfortable balancing executive support with broader office and event-related responsibilities.
What Your Impact Will Be:
Leadership & Director Support
Provide day-to-day administrative support to four Directors, including calendar coordination, meeting organization, and travel arrangements
Coordinate leadership team calendars and serve as a central point of contact for scheduling executive and leadership meetings
Organize and manage executive meetings, leadership reviews, and all-hands meetings, including agendas, materials, decks, and communications
Prepare, submit, and track expense reports and related administrative documentation
Act as a key liaison with Executive Assistants and administrative partners across the organization
Office Management & Employee Experience
Support overall office operations in a hybrid environment to ensure a welcoming, functional, and well-maintained workspace
Coordinate vendors and services related to office needs, including food and snacks, coffee, water, and supplies
Contribute to a well-designed and functional office environment by supporting furniture procurement and the coordination of visuals and décor.
Maintain stationery inventory and oversee purchasing as needed
Support employee engagement and well-being through coordination of in-office activities and initiatives
Events & Internal Coordination
Support planning and logistics for internal events such as leadership meetings, team events, offsites, philanthropy initiatives, and corporate events
Coordinate logistics including venue selection, hotel bookings, catering, rentals, materials, and meeting invitations
Assist with travel coordination and booking support for leaders and teams
Collaboration, Communication & Special Initiatives
Serve as a knowledgeable and approachable resource within the office for operational and administrative questions
Participate in internal committees or initiatives related to workplace culture, compliance, or employee engagement, as appropriate
Support special projects and cross-functional initiatives as needed
What We’re Looking For:
Required
Experience in an administrative, executive support, or office operations role
Proven ability to support multiple senior leaders simultaneously
Strong organizational and time-management skills with excellent attention to detail
Clear, professional written and verbal communication skills in French & English
Ability to handle sensitive matters with discretion and professionalism
Proficiency with Microsoft Office and virtual meeting tools
Preferred
Experience working in a hybrid work environment
Event coordination or office management experience
Ability to work independently, anticipate needs, and adapt to changing priorities
Key Competencies
Strong sense of ownership and accountability
Adaptability and flexibility
Service-oriented mindset
Collaboration and relationship-building
Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!
How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:
We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.
Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.
Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.
Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.
Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, ****** orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.
Videos to watch:
The Culture at Mattel
Corporate Philanthropy
The Team:
Located in Montreal, the Mattel Building Sets Campus is a creative hub focused on developing Mattel Brick Shop and Mega Bloks products for a global audience. The campus brings together cross-functional teams who collaborate to support innovation, creativity, and the evolution of iconic building brands. As part of Mattel’s global organization, the Montreal campus offers an inspiring environment where ideas grow and teams work together to bring imaginative building experiences to life.
The Opportunity:
The Administrative Department Assistant provides comprehensive administrative, operational, and office management support to four Directors within a hybrid work environment. This role plays a key part in supporting leadership effectiveness, coordinating meetings and events, and fostering a positive, well-organized office experience for employees. The ideal candidate is highly organized, proactive, and comfortable balancing executive support with broader office and event-related responsibilities.
What Your Impact Will Be:
Leadership & Director Support
Provide day-to-day administrative support to four Directors, including calendar coordination, meeting organization, and travel arrangements
Coordinate leadership team calendars and serve as a central point of contact for scheduling executive and leadership meetings
Organize and manage executive meetings, leadership reviews, and all-hands meetings, including agendas, materials, decks, and communications
Prepare, submit, and track expense reports and related administrative documentation
Act as a key liaison with Executive Assistants and administrative partners across the organization
Office Management & Employee Experience
Support overall office operations in a hybrid environment to ensure a welcoming, functional, and well-maintained workspace
Coordinate vendors and services related to office needs, including food and snacks, coffee, water, and supplies
Contribute to a well-designed and functional office environment by supporting furniture procurement and the coordination of visuals and décor.
Maintain stationery inventory and oversee purchasing as needed
Support employee engagement and well-being through coordination of in-office activities and initiatives
Events & Internal Coordination
Support planning and logistics for internal events such as leadership meetings, team events, offsites, philanthropy initiatives, and corporate events
Coordinate logistics including venue selection, hotel bookings, catering, rentals, materials, and meeting invitations
Assist with travel coordination and booking support for leaders and teams
Collaboration, Communication & Special Initiatives
Serve as a knowledgeable and approachable resource within the office for operational and administrative questions
Participate in internal committees or initiatives related to workplace culture, compliance, or employee engagement, as appropriate
Support special projects and cross-functional initiatives as needed
What We’re Looking For:
Required
Experience in an administrative, executive support, or office operations role
Proven ability to support multiple senior leaders simultaneously
Strong organizational and time-management skills with excellent attention to detail
Clear, professional written and verbal communication skills in French & English
Ability to handle sensitive matters with discretion and professionalism
Proficiency with Microsoft Office and virtual meeting tools
Preferred
Experience working in a hybrid work environment
Event coordination or office management experience
Ability to work independently, anticipate needs, and adapt to changing priorities
Key Competencies
Strong sense of ownership and accountability
Adaptability and flexibility
Service-oriented mindset
Collaboration and relationship-building
Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!
How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:
We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.
Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.
Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.
Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.
Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, ****** orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.
Videos to watch:
The Culture at Mattel
Corporate Philanthropy
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Department Assistant (Director Support & Office Operations) position is now open for candidates interested in the Admin Executive sector. This role in Montréal offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
