Job Description
Full job description
Reports To: The Administrative Expense Clerk will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.
Job Overview:
The Admin Expense Clerk provides exceptional expense/financial and office services, delivering operational functions in the following areas: receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments, while serving as a backup to other front or back of office functions.
Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.
Duties and Responsibilities:
Deliver 5-star customer service with professionalism across all communications.
Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies.
Process check requests, code and review vendor invoices, and maintain vendor account records.
Arrange and coordinate complex domestic and international travel in accordance with firm guidelines.
Generate research reports and pull company/client data using internal and online tools.
Provide general administrative and office management support, including document archiving and correspondence.
Communicate schedule updates such as absences, time-off, and changes as required.
Support front-of-office (reception/concierge) or back-of-office (mail) coverage as needed.
Build strong internal relationships, maintain composure with sensitive matters, and assist with training backup staff.
Competencies:
Strong written and verbal communication with excellent customer service skills.
Proficient in Microsoft Office Suite.
Highly organized, detail-oriented, and able to multitask independently.
Strong numerical skills related to expense processing and financial documentation.
Calm, professional, and adaptable in a fast-paced environment.
Qualifications and Education Requirements:
High school diploma or equivalent required; 2+ years of relevant experience preferred.
Strong organizational, time management, and problem-solving skills.
Ability to learn and use firm systems and maintain confidentiality.
Professional appearance and adherence to all company policies.
Physical Demands:
Ability to lift or move items up to 40–60 lbs., including with wheeled carts.
Ability to sit, stand, or walk for extended periods and operate office equipment.
Travel: None or Negligible
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
WHAT WE OFFER
Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
About SPS
SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.
At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, ****** and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, ****** orientation and/or any other status protected by applicable law.
Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.
SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
To view our privacy policy, click on the link below: Data Privacy Statement
Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.
Reports To: The Administrative Expense Clerk will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.
Job Overview:
The Admin Expense Clerk provides exceptional expense/financial and office services, delivering operational functions in the following areas: receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments, while serving as a backup to other front or back of office functions.
Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.
Duties and Responsibilities:
Deliver 5-star customer service with professionalism across all communications.
Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies.
Process check requests, code and review vendor invoices, and maintain vendor account records.
Arrange and coordinate complex domestic and international travel in accordance with firm guidelines.
Generate research reports and pull company/client data using internal and online tools.
Provide general administrative and office management support, including document archiving and correspondence.
Communicate schedule updates such as absences, time-off, and changes as required.
Support front-of-office (reception/concierge) or back-of-office (mail) coverage as needed.
Build strong internal relationships, maintain composure with sensitive matters, and assist with training backup staff.
Competencies:
Strong written and verbal communication with excellent customer service skills.
Proficient in Microsoft Office Suite.
Highly organized, detail-oriented, and able to multitask independently.
Strong numerical skills related to expense processing and financial documentation.
Calm, professional, and adaptable in a fast-paced environment.
Qualifications and Education Requirements:
High school diploma or equivalent required; 2+ years of relevant experience preferred.
Strong organizational, time management, and problem-solving skills.
Ability to learn and use firm systems and maintain confidentiality.
Professional appearance and adherence to all company policies.
Physical Demands:
Ability to lift or move items up to 40–60 lbs., including with wheeled carts.
Ability to sit, stand, or walk for extended periods and operate office equipment.
Travel: None or Negligible
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
WHAT WE OFFER
Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
About SPS
SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.
At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, ****** and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, ****** orientation and/or any other status protected by applicable law.
Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.
SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
To view our privacy policy, click on the link below: Data Privacy Statement
Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Expense Clerk position is now open for candidates interested in the BPO Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in BPO Jobs is a plus.
