Job highlights
Identified by Google from the original job post
Qualifications
Considerable knowledge of administrative processes necessary to support the operations of a business, such as financial monitoring, accounts payable/receivable, personnel, and purchasing and inventory
Working knowledge of the requirements and limitations of computer systems and software used for business administration activities such as tracking expenditures and revenues, procurement and inventory management, and employee payroll and position management
Skill in working effectively with senior management, adapting to changing priorities, and working on multiple projects with overlapping or conflicting schedules
Skill in organizing workloads, setting priorities, and coordinating concurrent timelines/schedules
Skill in interpreting and applying a variety of rules and instructions
Ability to work effectively in high-stress situations, analyze complex issues accurately, and take prompt, appropriate action
Ability to determine the need for revision to policies or procedures, coordinate drafting and approval of revisions, and oversee implementation
Ability to establish and maintain cooperative relationships with others
Ability to communicate effectively, both orally and in writing
Any combination of education and/or experience that provides the applicant with competencies in
Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production
Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary
Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems
Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job
Last three (3) performance evaluations
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above
If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time
Convicted of engaging or attempting to engage in ****** activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
Has been civilly or administratively adjudicated to have engaged in the activity described above
CRIMINAL HISTORY CHECKS/APSIN/ACOMS
Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS)
A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS
DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice
All Department of Corrections employees are required to be fingerprinted
The successful candidate must pass a criminal history check
DRIVER'S LICENSE REQUIREMENT
Applicants must possess a valid driver's license
Proof of licensure will be required prior to reporting to duty
Benefits
Work with a dynamic group of individuals
Work with a variety of experienced DOC professionals
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information
AVTEC
Correctional Officers
Mt
Unlicensed Vessel Personnel/Inland Boatman's Union
Exempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
Group-based insurance premiums for
Term life (employee, spouse or qualified same *** partner, and dependents)
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
Personal leave with an accrual rate increase based on time served
Twelve (12) paid holidays a year
Responsibilities
Serve as the subject matter expert in institutional financial systems
Develop, draft and implement the annual budget for the institution each fiscal year, encompassing multiple budget components including the Population Management General Fund and the Inmate Welfare Fund
Oversee all accounts payable functions within the institution
Manage complete correctional institution procurement and supply operations
Serve as administrative expert for all human resource issues within the confines of the institution
Through subordinate staff, manage the institutional food service operation, which serves prisoner and staff meals
Through subordinate staff serve as the liaison with Facilities Management/Capital Improvement Projects to identify long-term facility and equipment needs for budget submission and planning
Provide project oversite involving maintenance and maintenance-related contractors to ensure compliance and completion
Oversee and act as main point of contact for all prisoner accounting functions
MSPT is operated 24 hours a day, 7 days a week, 365 days a year
Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization
It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs
“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility
Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institutions
Job description
The Department of Corrections, Division of Institutions, is recruiting for an Administrative Officer 2 position located at the Mat-Su Pretrial (MSPT) facility in Palmer, Alaska.

What you will be doing:
Serve as the subject matter expert in institutional financial systems. Develop, draft and implement the annual budget for the institution each fiscal year, encompassing multiple budget components including the Population Management General Fund and the Inmate Welfare Fund. Oversee all accounts payable functions within the institution. Manage complete correctional institution procurement and supply operations. Serve as administrative expert for all human resource issues within the confines of the institution. Through subordinate staff, manage the institutional food service operation, which serves prisoner and staff meals. Through subordinate staff serve as the liaison with Facilities Management/Capital Improvement Projects to identify long-term facility and equipment needs for budget submission and planning. Provide project oversite involving maintenance and maintenance-related contractors to ensure compliance and completion. Oversee and act as main point of contact for all prisoner accounting functions.

Our organization, mission and culture:
The Alaska Department of Corrections provides secure confinement, reformative programs, and process of supervised community reintegration to enhance the safety of our communities.

We are trained professionals committed to a safe, open and respectful organization. We are dedicated to public safety and will always respect the rights and dignity of victims of crime. Offenders in our charge will be treated in a safe and humane manner and will be expected to enhance their ability to reform every day.

The benefits of joining our team:
• Work with a dynamic group of individuals.
• Work with a variety of experienced DOC professionals.

The working environment you can expect:
You will be working at Mat-Su Pretrial (MSPT). MSPT is operated 24 hours a day, 7 days a week, 365 days a year. Mandatory overtime may be required if an emergency requires it.

Who we are looking for:
We are looking for someone with:
• Considerable knowledge of administrative processes necessary to support the operations of a business, such as financial monitoring, accounts payable/receivable, personnel, and purchasing and inventory.
• Working knowledge of the requirements and limitations of computer systems and software used for business administration activities such as tracking expenditures and revenues, procurement and inventory management, and employee payroll and position management.
• Skill in working effectively with senior management, adapting to changing priorities, and working on multiple projects with overlapping or conflicting schedules.
• Skill in organizing workloads, setting priorities, and coordinating concurrent timelines/schedules.
• Skill in interpreting and applying a variety of rules and instructions.
• Ability to work effectively in high-stress situations, analyze complex issues accurately, and take prompt, appropriate action.
• Ability to determine the need for revision to policies or procedures, coordinate drafting and approval of revisions, and oversee implementation.
• Ability to establish and maintain cooperative relationships with others.
• Ability to communicate effectively, both orally and in writing.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in
• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

REQUIRED DOCUMENTS
If selected for an interview, the applicant must provide the following:
• Last three (3) performance evaluations
• Cover letter

COVER LETTER
Cover letter is required at time of interview that addresses how you meet all the minimum qualifications.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

PREA NOTIFICATION
The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to ****** assault including:
• ****** abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institutions.
• Convicted of engaging or attempting to engage in ****** activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS
Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE
All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVER'S LICENSE REQUIREMENT
Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to [email protected].

For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

Hilary Stark
Administrative Officer 2
Phone: 907-746-9501
[email protected]

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits
• Health insurance, which includes employer contributions toward medical/vision/dental
• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
• AVTEC
• Confidential
• Correctional Officers
• Marine Engineers
• Mt. Edgecumbe Teachers
• Supervisory
• Unlicensed Vessel Personnel/Inland Boatman's Union
• Exempt employees (not covered by collective bargaining)
• The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits
• Group-based insurance premiums for
• Term life (employee, spouse or qualified same *** partner, and dependents)
• Long-term and short-term disability
• Accidental Death and Dismemberment
• Long-term care (self and eligible family members)
• Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits
• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits
• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year