Job Description
Full job description
Closes: 20 February 2026
Classification: Administrative Services Officer Class 4
Salary: $86,750 - $93,416 plus superannuation
Position No: 66157
Directorate: Education
Advertised (Gazettal date): 13 February 2026
Contact Officer: Ian Blackwell on Ian.Blackwell@ed.act.edu.au or (02) 6142 0520
Details: This position is an active member of the Fraser Primary School Administration team, assisting with the operations of the school business and is accountable to the ACT Education Directorate. The Administration Officer Finance & Staffing will work under general direction in relation to established priorities, task methodology and work practices to provide support to the Business Manager in the day-to-day administration of the school in line with school requirements and Directorate priorities. Flexibility is essential, as work outside standard business hours is required.
Finance Administration
Under general direction:
Manage and support finance processes such as receipting of payments, bank reconciliation, banking and initiation of purchase orders.
Provide support to the Business Manager in the management of the school’s financial and school administrative systems.
Maintain financial and front office administration using computerised systems including financial packages.
Organise, monitor, order and replenish consumables, equipment and resources; obtain quotes and/or make purchases as required; monitor expenditure against work area budget.
Staffing Administration
Under general direction:
Responsibility for booking day to day relief staff to cover classes and programs using the school’s and Directorate online systems, including KRONOS.
With limited direction, create daily timetable solutions for staff absences and communicate each morning with school staff.
Tracking staff absences and ensuring leave forms are submitted according to the Directorate’s policies, procedures and guidelines.
Work in collaboration with the school executive/leadership team to support related matters of relief staffing including staff contracts, probation and induction processes.
Assist, develop, implement and maintain ICT systems and records management programs relevant to the range of human resource management functions which may include KRONOS and Sentral.
Record keeping for ACT Teacher Quality Institute, working with vulnerable people registrations, professional learning register and staff induction.
Coordinate sensitive documentation by maintaining confidentiality requirements according to relevant legislative and policy principals.
Front Office Administration/Reception
Under general direction:
Provide appropriate advice and support to staff on student related matters.
Manage customer relationships and negotiate with a range of internal/external stakeholders/clients as required. Key stakeholders include teachers, school psychologists, parents/carers and Education Directorate staff.
Regularly use ICT systems and databases such as Outlook, Microsoft Word, Microsoft Excel, Sentral, and Google products including Google Drive.
Provide administrative support as part of the front office team.
Provide high level administrative support to the Business Manager, Principal, Deputy Principal and executive teachers.
Assist with general office support services which include keyboarding, photocopying, record keeping, database management and reception services.
Monitor correspondence, including emails and workflow to ensure deadlines are met and matters are attended to in a timely manner in a fast-paced environment.
Coordinate sensitive documentation by maintaining confidentiality requirements according to relevant legislative and policy principals.
Maintain a clean and safe work environment for students and staff; undertake relevant workplace health and safety requirements and, where necessary, undertake risk assessments and initiate appropriate action.
Teamwork
Work effectively in a team environment by working with others towards a common goal.
Plan, set priorities and meet deadlines with minimal supervision.
Assist other staff to meet team and individual deadlines.
Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behavior consistent with the ACTPS Respect, Equity and Diversity framework.
Communication and Stakeholder Management
Provide excellent customer focused service to students, staff and the school community.
Develop collaborative relationships with key stakeholders and external agencies with the ability to deal with complex matters with assistance from supervisor.
Effectively communicate with sensitivity both orally and in writing.
Prepare documentation such as school newsletters and general correspondence.
Business Strategy and Improvement
Participate in work area business planning and improvement; provide input and assist in the review, development and implementation of policy, guidelines and procedures.
Exercise initiative and judgement in solving day to day operational problems and suggests new ways of working to improve service delivery.
Assist the line area manager to meet the relevant priorities and targets outlined in the school improvement plan and other strategic documents.
Records Management
Maintain a range of record keeping systems and databases including student files.
Under general direction, contribute to the compliance of student related information, record keeping and processes according to Education Directorate requirements and legislation.
Eligibility/Other Requirements: The following capabilities form the criteria that are required to perform the duties and responsibilities of the position.
Professional / Technical Skills and Knowledge
Demonstrated finance skills with the ability to contribute to a range of financial processes including processing payments, financial reconciliation and financial reporting.
Demonstrated ability to manage and coordinate staff absences and daily staffing timetables.
Demonstrated high level administrative skills including the ability to operate a variety of computer programs, databases and other records management systems.
Ability to interpret and apply rules, regulations and procedures to provide advice and make decisions with general direction under appropriate delegations.
Behavioural Capabilities
Well-developed interpersonal, oral and written communication and liaison skills with the ability to communicate sensitively and effectively with a range of stakeholders.
Demonstrated commitment and experience in high quality customer service principles and practice.
Proven organisational skills with the ability to work effectively in busy situations, in a team environment or independently and the ability to meet deadlines with minimal supervision.
Compliance Requirements / Qualifications
Prior to commencing this role, a current registration issued under the Working with Vulnerable People (Background Checking) Act 2011 is required. For further information on Working with Vulnerable People registration refer to - Apply for or renew a WWVP registration - Access Canberra (act.gov.au)
Desirables
Experience in an administration role.
Experience with HR.
Financial qualifications or relevant experience.
First Aid Certificate or a willingness to undertake appropriate training.
Excellent knowledge of Microsoft Outlook, Word and Excel.
Knowledge of school specific software including Sentral, Xero and KRONOS or similar
Notes: An order of merit will be established from this selection process and may be used to fill future identical vacancies over the next 12 months. Selection may be based on application and referee reports only.
How to Apply: Please submit the following.
A written application of no more than two A4 pages addressing the Selection Criteria in the Position Description.
A current curriculum vitae including two referees.
Applications should be submitted .
Applicants should note that a Joint Selection Committee (JSC) established in accordance with the collective/enterprise agreement provisions will assess all applications for this position.
#LI-DNI
Closes: 20 February 2026
Classification: Administrative Services Officer Class 4
Salary: $86,750 - $93,416 plus superannuation
Position No: 66157
Directorate: Education
Advertised (Gazettal date): 13 February 2026
Contact Officer: Ian Blackwell on Ian.Blackwell@ed.act.edu.au or (02) 6142 0520
Details: This position is an active member of the Fraser Primary School Administration team, assisting with the operations of the school business and is accountable to the ACT Education Directorate. The Administration Officer Finance & Staffing will work under general direction in relation to established priorities, task methodology and work practices to provide support to the Business Manager in the day-to-day administration of the school in line with school requirements and Directorate priorities. Flexibility is essential, as work outside standard business hours is required.
Finance Administration
Under general direction:
Manage and support finance processes such as receipting of payments, bank reconciliation, banking and initiation of purchase orders.
Provide support to the Business Manager in the management of the school’s financial and school administrative systems.
Maintain financial and front office administration using computerised systems including financial packages.
Organise, monitor, order and replenish consumables, equipment and resources; obtain quotes and/or make purchases as required; monitor expenditure against work area budget.
Staffing Administration
Under general direction:
Responsibility for booking day to day relief staff to cover classes and programs using the school’s and Directorate online systems, including KRONOS.
With limited direction, create daily timetable solutions for staff absences and communicate each morning with school staff.
Tracking staff absences and ensuring leave forms are submitted according to the Directorate’s policies, procedures and guidelines.
Work in collaboration with the school executive/leadership team to support related matters of relief staffing including staff contracts, probation and induction processes.
Assist, develop, implement and maintain ICT systems and records management programs relevant to the range of human resource management functions which may include KRONOS and Sentral.
Record keeping for ACT Teacher Quality Institute, working with vulnerable people registrations, professional learning register and staff induction.
Coordinate sensitive documentation by maintaining confidentiality requirements according to relevant legislative and policy principals.
Front Office Administration/Reception
Under general direction:
Provide appropriate advice and support to staff on student related matters.
Manage customer relationships and negotiate with a range of internal/external stakeholders/clients as required. Key stakeholders include teachers, school psychologists, parents/carers and Education Directorate staff.
Regularly use ICT systems and databases such as Outlook, Microsoft Word, Microsoft Excel, Sentral, and Google products including Google Drive.
Provide administrative support as part of the front office team.
Provide high level administrative support to the Business Manager, Principal, Deputy Principal and executive teachers.
Assist with general office support services which include keyboarding, photocopying, record keeping, database management and reception services.
Monitor correspondence, including emails and workflow to ensure deadlines are met and matters are attended to in a timely manner in a fast-paced environment.
Coordinate sensitive documentation by maintaining confidentiality requirements according to relevant legislative and policy principals.
Maintain a clean and safe work environment for students and staff; undertake relevant workplace health and safety requirements and, where necessary, undertake risk assessments and initiate appropriate action.
Teamwork
Work effectively in a team environment by working with others towards a common goal.
Plan, set priorities and meet deadlines with minimal supervision.
Assist other staff to meet team and individual deadlines.
Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behavior consistent with the ACTPS Respect, Equity and Diversity framework.
Communication and Stakeholder Management
Provide excellent customer focused service to students, staff and the school community.
Develop collaborative relationships with key stakeholders and external agencies with the ability to deal with complex matters with assistance from supervisor.
Effectively communicate with sensitivity both orally and in writing.
Prepare documentation such as school newsletters and general correspondence.
Business Strategy and Improvement
Participate in work area business planning and improvement; provide input and assist in the review, development and implementation of policy, guidelines and procedures.
Exercise initiative and judgement in solving day to day operational problems and suggests new ways of working to improve service delivery.
Assist the line area manager to meet the relevant priorities and targets outlined in the school improvement plan and other strategic documents.
Records Management
Maintain a range of record keeping systems and databases including student files.
Under general direction, contribute to the compliance of student related information, record keeping and processes according to Education Directorate requirements and legislation.
Eligibility/Other Requirements: The following capabilities form the criteria that are required to perform the duties and responsibilities of the position.
Professional / Technical Skills and Knowledge
Demonstrated finance skills with the ability to contribute to a range of financial processes including processing payments, financial reconciliation and financial reporting.
Demonstrated ability to manage and coordinate staff absences and daily staffing timetables.
Demonstrated high level administrative skills including the ability to operate a variety of computer programs, databases and other records management systems.
Ability to interpret and apply rules, regulations and procedures to provide advice and make decisions with general direction under appropriate delegations.
Behavioural Capabilities
Well-developed interpersonal, oral and written communication and liaison skills with the ability to communicate sensitively and effectively with a range of stakeholders.
Demonstrated commitment and experience in high quality customer service principles and practice.
Proven organisational skills with the ability to work effectively in busy situations, in a team environment or independently and the ability to meet deadlines with minimal supervision.
Compliance Requirements / Qualifications
Prior to commencing this role, a current registration issued under the Working with Vulnerable People (Background Checking) Act 2011 is required. For further information on Working with Vulnerable People registration refer to - Apply for or renew a WWVP registration - Access Canberra (act.gov.au)
Desirables
Experience in an administration role.
Experience with HR.
Financial qualifications or relevant experience.
First Aid Certificate or a willingness to undertake appropriate training.
Excellent knowledge of Microsoft Outlook, Word and Excel.
Knowledge of school specific software including Sentral, Xero and KRONOS or similar
Notes: An order of merit will be established from this selection process and may be used to fill future identical vacancies over the next 12 months. Selection may be based on application and referee reports only.
How to Apply: Please submit the following.
A written application of no more than two A4 pages addressing the Selection Criteria in the Position Description.
A current curriculum vitae including two referees.
Applications should be submitted .
Applicants should note that a Joint Selection Committee (JSC) established in accordance with the collective/enterprise agreement provisions will assess all applications for this position.
#LI-DNI
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Officer (Finance and Staffing) | Full-time Permanent position is now open for candidates interested in the Finance sector. This role in Canberra offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Finance is a plus.