Administrative Officer

What we are looking for

We are seeking a highly organized and detail-oriented Admin Head to oversee our administrative department and operations. As the Admin Head, you shall be responsible for ensuring the smooth running of day-to-day all administrative and related operational functions PAN-India.

Your duties will include overseeing administrative staff, managing budgets, developing effective SOPs, for ensuring organizational compliance, and inculcating a code of discipline within.

All in all, a seasoned professional with excellent leadership, communication, and problem-solving skills and have a track record of successfully managing teams.

People coming from a defense background (Army,Navy,Airforce) will be given preference

Responsibilities

1. You shall hold a senior key position in the Organization leading all administrative functions.

What will your role look like
• Work directly with the CEO and CFO looking into all the key operational areas
• Leading the administrative functions of the Organization and focusing on the operational
• Centers PAN-India (some being remote locations)
• Manage and monitor the daily operations of the executive team and take measures to
• enhance productivity
• Lead, mentor and train the team and bring it up to the level of required competency and
• operational alignment
• Develop the Standard Code of Discipline and set up necessary mechanisms for ensuring

adherence as well as needful action in case of breach, if any

7. Develop and implement processes and policies to improve efficiency, cost-effectiveness, and

productivity overall
• Develop and maintain administrative systems, for record-keeping and related documentation
• Manage administrative staffing needs, including hiring, onboarding, training, and review.
• Effective management of budgets and work in close alignment with CFO for appropriate
• projections
• Coordinate with other departments to ensure efficient communication and collaboration
• Build and develop optimally operational centers Pan-India with respect to productivity,
• budgeting and following regulatory procedures
• Strengthen existing processes and structure new innovative ones to suit the evolving
• needs of the Organization and emerging team dynamics
• Keeping up to work commitments and rendering support suited to a fast-paced environment

15. Uphold a strict level of confidentiality

Qualifications
•  Proven experience (min 7-8 years) in a lead administrative role overseeing administrative staff and key functions around the role
•  Candidates with experience of working with government services (defense in particular) shall be given a preference
•  Strong organizational, communication, and interpersonal skills
•  Detail-oriented with exceptional problem-solving and decision-making abilities
•  Experience managing budgets, developing policies, and implementing administrative systems
•  Demonstrate an ability to work in a fast-paced environment while ensuring high-quality work
• output and timeliness of tasks
•  Deep understanding of legal and regulatory requirements related to administrative
• management
•  A proactive approach to problem-solving with effective decision-making skills

 Comfortable working on all communication platforms and a tech-driven work environment

What do we offer?

We are a social enterprise and value our people as much as we value the impact we create. Our compensation structures are competitive in the social start-up space.

This is a full-time position and can be based out of Pune, Delhi,

If you believe work culture, growth, personal and professional development and teams that you work with are equally important if not more, and find our work exciting, you should drop us a line at [email protected] with your profile. A cover letter would be good too