Part-time (0.6 FTE) 2-year fixed-term role at SydneyMSK
Fantastic opportunity for an Administrative Officer to work alongside the executive managers of the Centre and provide administrative and operational support
Base Salary $86,511 - $96,863 (pro-rata) + 17% superannuation


About the opportunity

We are looking for an experienced Administrative Officer to join our newly developing team at the SydneyMSK Flagship Centre. Our goal is to improve the health and well-being of individuals by undertaking high-quality research that promotes the delivery of efficient, patient-centered, evidence-based care.

The Centre is undergoing exciting changes in leadership, goals, and directives. These changes and new roles are expanding the team's capabilities and capacities across the board. This is your opportunity to be part of a growing and newly established team, providing operational and administrative support to multiple executive and management-level stakeholders.

In this role, you will be expected to assist with administrative tasks such as diary management, prepare catering for meetings, coordinate calendars, conduct travel booking, take minutes, and have the opportunity to attend portfolio meetings. Overall, we are looking for an experienced and resilient Administrative Officer to join the newly developing changes at the Centre.

Your key responsibilities will be to:


deliver general administrative services and operational support, ensuring efficient and effective operations within the work area
explore administrative matters, escalating where appropriate to management and supporting with solutions to assist decision-making processes
analyse incoming enquiries and correspondence, appropriately distributing to the accurate personnel, facilitating clear and professional communication at all times
provide high-level administrative support, including diary management, travel, and accommodation arrangements, to facilitate smooth operations for the work area
prepare appointments and seminars, liaise with internal and external stakeholders such as researchers and administrative staff
attend portfolio meetings to minute-take and provide general administrative research support where appropriate
complete ad-hoc tasks, activities, or objectives under guidance of management.
About you


Bachelor's degree in business administration or a relevant field
two to four years of administrative experience, including diary management, purchasing, and invoicing
excellent communication skills, both written and verbal, with the ability to interact effectively with diverse internal and external stakeholders including academics, researchers and executive staff
high computer literacy skills, including a strong working knowledge of the Microsoft Office Suite, as well as University systems including Workday, Concur, SharePoint, EmmaHQ, and UniBuy
background knowledge of database management systems, including Qualtrics and REDCap (desirable)
exceptional organisation and time management skills, with a proven ability to manage multiple tasks and meet deadlines
demonstrated ability to work collaboratively within a team environment, contributing to a positive and productive workplace culture
ability to travel between multiple sites as needed with some work from home options as required.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Roshik Prasad, Recruitment Operations by email to [email protected]

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The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.


Applications Close
Sunday 08 September 2024 11:59 PM