Job Description
Administrative Specialist
College of Education and Human Development
Georgia State University
Middle and Secondary Education
The Department of Middle and Secondary Education at Georgia State University is dedicated to engaging in research, teaching and serving in urban environments, promoting equity, social justice, and collaborating with schools, communities, and organizations in metropolitan Atlanta and globally. MSE prepares educators to teach a wide range of subjects and we strive to create an environment that fosters collaboration, innovation, and academic excellence. Our team is committed to ensuring that all learners have equal access to meaningful educational opportunities.
The Department is seeking (1) dedicated and experienced Administrative Specialist.
WHAT MAKES THE COLLEGE OF EDUCATION AND HUMAN DEVELOPMENT A GREAT PLACE?
A flexible work environment
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunities and mentorship
A rapidly growing center within an academic setting
HERE IS WHAT YOU WILL DO:
The essential duties and responsibilities of the Administrative Specialist are the following:
Coordinate the hiring of Graduate Assistants, Part-Time Instructors, and Adjunct Professors; receives, compiles, and completes required hire paperwork; submits final documents to Business Manager for approval to forward on to Dean's Office: and monitors the hiring process through completion.
Works with Business Manager to resolve HR matters, i.e. payroll, ADP time, iCollege access, etc. for PTs and GRA/GTAS.
Authorizes students in BANNER for departmental courses, troubleshoots registration problems; and assists with unit course authorizations and intern placements
Coordinates comprehensive examinations to include communicating with students & faculty, reserving space, and Issuing equipment as needed.
Collects exams, reports and follows-up with faculty in a timely manner after completion of exams.
Maintains student admission database; sans students forms and submits original documents to the Office of Academic Assistance; assists faculty with reporting grades, incompletes, and graduation resolutions
Collects departmental syllabi and maintains files on departmental shared drive, disseminates information to Dean's Office.
Works with Chair to develop a staggered semester class schedule that offers major and elective courses annually, coincides with the program of study course requirements, and does not conflict with students' ability to graduate on time.
Communicates information to faculty regarding academic deadlines - registration/adjustment periods, drop/add, grades, etc.
Maintains historical data for enrollment and course offerings to assist with developing a variety of reports that assist management with making decisions on what courses are offered and when.
Serves as departmental liaison to the Dean's Office, Office of Academic Assistance, and the Registrar's Office to resolve registration problems.
Works with Chair on special projects.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee's direct supervisor
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.
Qualifications:
Bachelor's degree and two years administrative experience; or a high school diploma or GED and four years administrative experience; or a combination of education and related experience.
College/Business Unit: College of Education & Human Development
Department: Middle Secondary Education
Location: Atlanta Campus
Shift: 8:30AM - 5:15PM
Salary : $32,327 - $53,450
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Job Posting: 11/11/25, 9:30:09 AM
Closing Date: 11/21/25, 10:59:00 PM
Special Instructions:
To be fully considered for this position, all candidates at the time of submission must provide the following documents:
A complete and accurate GSU application
Resume
List of 3 references
#LI-DB1
Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents
USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, *** (including pregnancy),, ****** orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
College of Education and Human Development
Georgia State University
Middle and Secondary Education
The Department of Middle and Secondary Education at Georgia State University is dedicated to engaging in research, teaching and serving in urban environments, promoting equity, social justice, and collaborating with schools, communities, and organizations in metropolitan Atlanta and globally. MSE prepares educators to teach a wide range of subjects and we strive to create an environment that fosters collaboration, innovation, and academic excellence. Our team is committed to ensuring that all learners have equal access to meaningful educational opportunities.
The Department is seeking (1) dedicated and experienced Administrative Specialist.
WHAT MAKES THE COLLEGE OF EDUCATION AND HUMAN DEVELOPMENT A GREAT PLACE?
A flexible work environment
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunities and mentorship
A rapidly growing center within an academic setting
HERE IS WHAT YOU WILL DO:
The essential duties and responsibilities of the Administrative Specialist are the following:
Coordinate the hiring of Graduate Assistants, Part-Time Instructors, and Adjunct Professors; receives, compiles, and completes required hire paperwork; submits final documents to Business Manager for approval to forward on to Dean's Office: and monitors the hiring process through completion.
Works with Business Manager to resolve HR matters, i.e. payroll, ADP time, iCollege access, etc. for PTs and GRA/GTAS.
Authorizes students in BANNER for departmental courses, troubleshoots registration problems; and assists with unit course authorizations and intern placements
Coordinates comprehensive examinations to include communicating with students & faculty, reserving space, and Issuing equipment as needed.
Collects exams, reports and follows-up with faculty in a timely manner after completion of exams.
Maintains student admission database; sans students forms and submits original documents to the Office of Academic Assistance; assists faculty with reporting grades, incompletes, and graduation resolutions
Collects departmental syllabi and maintains files on departmental shared drive, disseminates information to Dean's Office.
Works with Chair to develop a staggered semester class schedule that offers major and elective courses annually, coincides with the program of study course requirements, and does not conflict with students' ability to graduate on time.
Communicates information to faculty regarding academic deadlines - registration/adjustment periods, drop/add, grades, etc.
Maintains historical data for enrollment and course offerings to assist with developing a variety of reports that assist management with making decisions on what courses are offered and when.
Serves as departmental liaison to the Dean's Office, Office of Academic Assistance, and the Registrar's Office to resolve registration problems.
Works with Chair on special projects.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee's direct supervisor
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.
Qualifications:
Bachelor's degree and two years administrative experience; or a high school diploma or GED and four years administrative experience; or a combination of education and related experience.
College/Business Unit: College of Education & Human Development
Department: Middle Secondary Education
Location: Atlanta Campus
Shift: 8:30AM - 5:15PM
Salary : $32,327 - $53,450
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Job Posting: 11/11/25, 9:30:09 AM
Closing Date: 11/21/25, 10:59:00 PM
Special Instructions:
To be fully considered for this position, all candidates at the time of submission must provide the following documents:
A complete and accurate GSU application
Resume
List of 3 references
#LI-DB1
Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents
USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, *** (including pregnancy),, ****** orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Specialist position is now open for candidates interested in the Back Office Jobs sector. This role in Atlanta offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
