Job Description
Administrative Support 2 – Receptionist
Classification: Administrative Support 2
Status: PTR .8FTE
4 days a Week in Office
Pay Grade: 2 - $24.39 - $26.04 per hour
Employee Group: BCGEU
Start Date: ASAP
Position Summary
Operates a multi-line switchboard and performs reception duties while providing basic administrative support functions such as word processing, data entry, and building-related clerical tasks.
Responsibilities
Reception Services: Operates the multi-line switchboard, directs calls, receives visitors, and responds to general in-person and telephone inquiries.
Administrative Support: Performs general word processing and data entry, including typing correspondence and reports from rough drafts or general instructions.
Records Management: Assembles files, assigns file numbers, and maintains relevant registers and filing systems.
Mail & Logistics: Receives, records, and distributes incoming/outgoing mail, faxes, and courier documents; signs for receipt of packages and shipments.
Building Operations: Performs general office functions such as booking and setting up meeting rooms and maintaining a stock of supplies for the work area.
Equipment Maintenance: Operates office equipment (photocopiers, shredders, etc.) and performs minor maintenance such as loading paper, clearing jams, and changing toner.
Issue Escalation: Refers complex problems or advanced equipment maintenance requirements to a supervisor.
Client Assistance: Assists with client intake by obtaining information and completing required documentation; schedules and confirms client appointments.
Financial Tasks: Receives and records cash transactions, issues receipts, and maintains a petty cash account.
Timekeeping: Performs basic timekeeping functions, such as tracking hours worked and reviewing timesheets for accuracy.
Office Presence: Physically present in the office for a minimum of 3 days per week to provide reception coverage.
Qualifications
Education, Training and Experience
Education: Grade 12 graduation.
Training: Completion of an Office Assistant Certificate.
Experience: Recent, related experience of six months, or an equivalent combination of education and training.
Knowledge, Skills and Abilities
Typing Speed: Ability to type at 50 wpm.
Communication: Ability to communicate effectively both verbally and in writing.
Office Proficiency: Knowledge of Business English and general office procedures.
Organization: Ability to organize and prioritize daily tasks.
Collaboration: Ability to work independently and cooperatively with others.
Technical Skills: Ability to operate related office equipment.
Physical Ability: Physical ability to carry out the duties of the position.
Why this fits Admin 2 (Benchmark 80110):
Removed Minute Taking: Admin 2 focuses on "booking and setting up rooms" rather than "taking and distributing minutes".
Removed Staff Training: Responsibilities for "scheduling and training of all admin staff" were removed to stay within the Admin 2 scope.
Removed Committee Support: Support for the OH&S Committee and vendor management was removed, as these are high-level coordination tasks typical of Admin 3.
Standardized Typing: The typing requirement is set at 50 wpm rather than 60 wpm.
Benefits & Perks
Our workplace culture embraces Hope, Kindness, Collaboration, Innovation, and Family. We offer meaningful benefits and perks that make a difference for you and your family. Here are some of them:
Extended Health and Dental plan
Municipal Pension Plan
Collaborative team environment
Learning and development opportunities
Free Onsite Parking
Workplace wellness
Internal Posting: May 8th – May 12th, 2026
External Posting: May 8th – Open until filled.
Classification: Administrative Support 2
Status: PTR .8FTE
4 days a Week in Office
Pay Grade: 2 - $24.39 - $26.04 per hour
Employee Group: BCGEU
Start Date: ASAP
Position Summary
Operates a multi-line switchboard and performs reception duties while providing basic administrative support functions such as word processing, data entry, and building-related clerical tasks.
Responsibilities
Reception Services: Operates the multi-line switchboard, directs calls, receives visitors, and responds to general in-person and telephone inquiries.
Administrative Support: Performs general word processing and data entry, including typing correspondence and reports from rough drafts or general instructions.
Records Management: Assembles files, assigns file numbers, and maintains relevant registers and filing systems.
Mail & Logistics: Receives, records, and distributes incoming/outgoing mail, faxes, and courier documents; signs for receipt of packages and shipments.
Building Operations: Performs general office functions such as booking and setting up meeting rooms and maintaining a stock of supplies for the work area.
Equipment Maintenance: Operates office equipment (photocopiers, shredders, etc.) and performs minor maintenance such as loading paper, clearing jams, and changing toner.
Issue Escalation: Refers complex problems or advanced equipment maintenance requirements to a supervisor.
Client Assistance: Assists with client intake by obtaining information and completing required documentation; schedules and confirms client appointments.
Financial Tasks: Receives and records cash transactions, issues receipts, and maintains a petty cash account.
Timekeeping: Performs basic timekeeping functions, such as tracking hours worked and reviewing timesheets for accuracy.
Office Presence: Physically present in the office for a minimum of 3 days per week to provide reception coverage.
Qualifications
Education, Training and Experience
Education: Grade 12 graduation.
Training: Completion of an Office Assistant Certificate.
Experience: Recent, related experience of six months, or an equivalent combination of education and training.
Knowledge, Skills and Abilities
Typing Speed: Ability to type at 50 wpm.
Communication: Ability to communicate effectively both verbally and in writing.
Office Proficiency: Knowledge of Business English and general office procedures.
Organization: Ability to organize and prioritize daily tasks.
Collaboration: Ability to work independently and cooperatively with others.
Technical Skills: Ability to operate related office equipment.
Physical Ability: Physical ability to carry out the duties of the position.
Why this fits Admin 2 (Benchmark 80110):
Removed Minute Taking: Admin 2 focuses on "booking and setting up rooms" rather than "taking and distributing minutes".
Removed Staff Training: Responsibilities for "scheduling and training of all admin staff" were removed to stay within the Admin 2 scope.
Removed Committee Support: Support for the OH&S Committee and vendor management was removed, as these are high-level coordination tasks typical of Admin 3.
Standardized Typing: The typing requirement is set at 50 wpm rather than 60 wpm.
Benefits & Perks
Our workplace culture embraces Hope, Kindness, Collaboration, Innovation, and Family. We offer meaningful benefits and perks that make a difference for you and your family. Here are some of them:
Extended Health and Dental plan
Municipal Pension Plan
Collaborative team environment
Learning and development opportunities
Free Onsite Parking
Workplace wellness
Internal Posting: May 8th – May 12th, 2026
External Posting: May 8th – Open until filled.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Support 2 – Receptionist PTR 0.8 position is now open for candidates interested in the Office Assistant Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
