Job Description
Are you ready to be the welcoming face and caring heart of our college community? Kolbe Catholic College is seeking a warm, organised Administrative Support Assistant to nurture positive connections and support our daily operations.
If you’re compassionate, detail-oriented and love helping others, this is your chance to make each day a little brighter for students, families and staff alike.
Join a team where your kindness and dedication help every member of our community feel welcome and supported. Apply today and work with a team where everyone grows.
Responsibilities
Areas of responsibility and specific duties include:
Assist in the daily operations in any area of the school office including student services, reception and learning areas.
Handle incoming phone calls, emails, and messages, providing accurate information and redirecting as necessary.
Manage visitor sign-in/sign-out procedures and ensure security protocols are followed.
Perform general clerical duties such as photocopying, faxing, scanning, and filing documents.
Maintain and organise school records, including student files, attendance records, correspondence, archiving and data input in the smart records system.
Act as a liaison between staff, parents, and students, facilitating effective communication.
Prepare and distribute agendas and associated paperwork and act as Minute Secretary as required for selected team meetings.
Liaise with third parties on behalf of the Principal and Deputy Principals, as required.
Assist with the coordination of school events, meetings, and activities when required.
Input and maintain accurate data in the school’s management system.
Generate reports as required for administrative purposes as required.
Work closely with DPs, teachers, administrators, and support staff to facilitate communication and workflow.
Participate in staff meetings and professional development opportunities as needed.
Serve as the first point of contact for student inquiries, directing them to the appropriate resources, staff, or services as required.
Assist with scheduling and coordinating student appointments with counsellors, advisors, and other support staff as required.
Provide basic support and guidance to students and families on available school resources, extracurricular programs, and community services as required.
Liaise between students, families, teachers, and external service providers to ensure cohesive support.
Requirements:
A current National Criminal Records Check
A current Working with Children Check Card
A current Level 2 First Aid Certificate is desirable.
Effective planning and organisational skills; ability to manage multiple deadline and competing demands
Excellent interpersonal and communication skills to interact effectively with students, parents, and staff.
Professional telephone and customer service etiquette
A high level of literacy, numeracy and information technology skills
Ability to work independently as well as within a team environment
The ability to maintain the highest levels of confidentiality when dealing with privileged information
Previous experience working in schools or educational settings is highly desirable.
Commitment to the value and ethos of Catholic education.
Position Classification:
Ongoing position
Education Support Officer - Category C Level 2
Full time (FTE 1.0)
Please submit a cover letter and resume along with your application.
Applications close Wednesday, 1st April 2025, 4pm.
Shortlisted candidate maybe interviewed before the closing date
For more information about Kolbe Catholic College, please go to our website www.kolbecc.catholic.edu.au
For more information about our privacy collection notice please visit this Link.
Kolbe Catholic College is committed to the safety, wellbeing and protection of all children in our care, including maintaining compliance with the Child Safety Code of Conduct.
If you’re compassionate, detail-oriented and love helping others, this is your chance to make each day a little brighter for students, families and staff alike.
Join a team where your kindness and dedication help every member of our community feel welcome and supported. Apply today and work with a team where everyone grows.
Responsibilities
Areas of responsibility and specific duties include:
Assist in the daily operations in any area of the school office including student services, reception and learning areas.
Handle incoming phone calls, emails, and messages, providing accurate information and redirecting as necessary.
Manage visitor sign-in/sign-out procedures and ensure security protocols are followed.
Perform general clerical duties such as photocopying, faxing, scanning, and filing documents.
Maintain and organise school records, including student files, attendance records, correspondence, archiving and data input in the smart records system.
Act as a liaison between staff, parents, and students, facilitating effective communication.
Prepare and distribute agendas and associated paperwork and act as Minute Secretary as required for selected team meetings.
Liaise with third parties on behalf of the Principal and Deputy Principals, as required.
Assist with the coordination of school events, meetings, and activities when required.
Input and maintain accurate data in the school’s management system.
Generate reports as required for administrative purposes as required.
Work closely with DPs, teachers, administrators, and support staff to facilitate communication and workflow.
Participate in staff meetings and professional development opportunities as needed.
Serve as the first point of contact for student inquiries, directing them to the appropriate resources, staff, or services as required.
Assist with scheduling and coordinating student appointments with counsellors, advisors, and other support staff as required.
Provide basic support and guidance to students and families on available school resources, extracurricular programs, and community services as required.
Liaise between students, families, teachers, and external service providers to ensure cohesive support.
Requirements:
A current National Criminal Records Check
A current Working with Children Check Card
A current Level 2 First Aid Certificate is desirable.
Effective planning and organisational skills; ability to manage multiple deadline and competing demands
Excellent interpersonal and communication skills to interact effectively with students, parents, and staff.
Professional telephone and customer service etiquette
A high level of literacy, numeracy and information technology skills
Ability to work independently as well as within a team environment
The ability to maintain the highest levels of confidentiality when dealing with privileged information
Previous experience working in schools or educational settings is highly desirable.
Commitment to the value and ethos of Catholic education.
Position Classification:
Ongoing position
Education Support Officer - Category C Level 2
Full time (FTE 1.0)
Please submit a cover letter and resume along with your application.
Applications close Wednesday, 1st April 2025, 4pm.
Shortlisted candidate maybe interviewed before the closing date
For more information about Kolbe Catholic College, please go to our website www.kolbecc.catholic.edu.au
For more information about our privacy collection notice please visit this Link.
Kolbe Catholic College is committed to the safety, wellbeing and protection of all children in our care, including maintaining compliance with the Child Safety Code of Conduct.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Support Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Greenvale offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
