Administrator and Executive Assistant
Location
Darlinghurst NSW 2010•Hybrid work
Full job description
Griffin is seeking an adaptable and efficient Administrator & Executive Assistant to support the Griffin team and Executive and run operations of the office.
POSITION DESCRIPTION
Position Title: Administrator and Executive Assistant
Reporting to: General Manager
Base Salary: $60,000-$70,000 per annum plus superannuation.
WHO WE ARE
Griffin Theatre Company is Australia’s only theatre company solely dedicated to developing and staging Australian plays. Founded in 1979, we are one of the great engine rooms of Australian theatre. We have shaped and platformed the narratives that help us know who we are as a nation, where we’ve been and who we want to become.
POSITION OVERVIEW
The Administrator and Executive Assistant is responsible for effective administrative and operational support to the Griffin team and smooth running of operations of the office on a daily basis, and is often the first point of contact for the general public. The Administrator and Executive Assistant reports to the General Manager and works closely with other heads of departments.
KEY DUTIES
Ensure the smooth running and general maintenance of the office, including developing, managing and improving office systems and processes
Provide administrative support to the Executive, particularly with Board liaison and related company management
Responsible for providing basic IT support, managing Griffin’s external contract IT provider, and maintaining the company’s digital filing and archiving
Be the first point of contact for telephone, email and in-person enquiries at Griffin’s office
Provide support to the Ticketing Manager in relation to the smooth and timely processing of subscriptions and single ticket purchases
Support the delivery of Griffin’s productions and artistic programs
SELECTION CRITERIA
Ability to liaise confidently, courteously, and confidentially with internal and external representatives at all levels with high levels of integrity and discretion
Exceptional administrative and organisational skills, including strong attention to detail
Ability to create and adhere to management systems to assist the efficiency of staff, and in anticipating the needs of the Executive team and the Board
A personable and flexible approach to people, with exceptional interpersonal, customer service, and verbal and written communication skills
Demonstrated ability to prioritise and multi-task, involving strict deadlines of multiple projects, budgets and stakeholders
Very high proficiency in word processing, database use and maintenance, email correspondence, and other software (especially Microsoft Word, Outlook and Excel)
Demonstrated ability to motivate, support and manage staff and service providers
Knowledge of and commitment to OH&S practices
TO APPLY
Applicants are strongly encouraged to read the full position description and job pack available at griffintheatre.com.au
Applicants should submit the following:
A written application (no more than 2 pages) or video (no more than 5 minutes) addressing the Selection Criteria
A current CV and contact details of 3 referees.
Applications should be emailed with ADMINISTRATOR AND EXECUTIVE ASSISTANT in the subject line by midnight on Sunday 20 July to jobs@griffintheatre.com.au
If you would like to discuss the position in more detail, please contact Khym Scott, General Manager by email on khym@griffintheatre.com.au
Job Type: Full-time
Pay: $60,000.00 – $70,000.00 per year
Work Authorisation:
Australia (Required)
Work Location: Hybrid remote in Darlinghurst NSW 2010
Application Deadline: 20/07/2025