Job Description
An exciting opportunity has arisen for an Administrator to join us on a 12‑month fixed‑term contract, available on a full‑time or part‑time basis, with hybrid working available. The successful candidate will provide accurate and well-organised administrative support to three Commercial agency teams, ensuring the efficient delivery of core operational processes.
The Commercial Division represents approximately 20% of the wider business, generating approximately £28 million in revenue, with a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. There are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.
We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.
Main tasks:
Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations and spreadsheets within agreed time frames.
Preparing, processing, and issuing invoices.
Supporting fee forecasting and financial tracking
Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained
Coordinating meeting invitations and diary arrangements
Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions and decisions are maintained
Maintaining a well‑organised and compliant digital filing system, ensuring documents are accurately stored
Carry out timely and accurate administration of databases
Provide a high level of efficiency and customer service to all who visit or contact the office
Provide general administration support to the office including other partners, managers and staff as reasonably required
Handling enquiries over the telephone or personally in reception and taking any necessary action
What will it take to be successful ?
The ideal candidate will have strong administrative experience and a proven ability to support busy teams, with confident numeracy and excellent communication skills. They will be highly proficient in Microsoft Office applications including Word, Excel, Outlook and PowerPoint, and able to quickly learn, use and train colleagues on specialist systems. Effective time‑management skills and the ability to prioritise a varied workload are essential. Property experience, particularly within Agency would be beneficial but not essential.
Hours
Full time
Contract type
Fixed Term Contract
Location
London Chapel Place
Why choose us?
We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.
As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.
About us:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.
Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers – our universe of client experience is among the most varied in UK property.
We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.
Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.
Our values:
Approachable – We treat every relationship with respect, integrity, and warmth
Effective – We do what we say we will, we do it well and we are accountable
Ambitious – We are ambitious for our clients and for our firm
We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:
Communication - Ensures effective, clear, and relevant communications in support of business objectives
People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm’s heritage and values
Use of Technology - Modern, Agile, Digital Employee
Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business
Personal Effectiveness & Productivity - Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.
The Commercial Division represents approximately 20% of the wider business, generating approximately £28 million in revenue, with a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. There are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.
We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.
Main tasks:
Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations and spreadsheets within agreed time frames.
Preparing, processing, and issuing invoices.
Supporting fee forecasting and financial tracking
Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained
Coordinating meeting invitations and diary arrangements
Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions and decisions are maintained
Maintaining a well‑organised and compliant digital filing system, ensuring documents are accurately stored
Carry out timely and accurate administration of databases
Provide a high level of efficiency and customer service to all who visit or contact the office
Provide general administration support to the office including other partners, managers and staff as reasonably required
Handling enquiries over the telephone or personally in reception and taking any necessary action
What will it take to be successful ?
The ideal candidate will have strong administrative experience and a proven ability to support busy teams, with confident numeracy and excellent communication skills. They will be highly proficient in Microsoft Office applications including Word, Excel, Outlook and PowerPoint, and able to quickly learn, use and train colleagues on specialist systems. Effective time‑management skills and the ability to prioritise a varied workload are essential. Property experience, particularly within Agency would be beneficial but not essential.
Hours
Full time
Contract type
Fixed Term Contract
Location
London Chapel Place
Why choose us?
We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.
As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.
About us:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.
Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers – our universe of client experience is among the most varied in UK property.
We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.
Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.
Our values:
Approachable – We treat every relationship with respect, integrity, and warmth
Effective – We do what we say we will, we do it well and we are accountable
Ambitious – We are ambitious for our clients and for our firm
We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:
Communication - Ensures effective, clear, and relevant communications in support of business objectives
People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm’s heritage and values
Use of Technology - Modern, Agile, Digital Employee
Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business
Personal Effectiveness & Productivity - Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.
💡 Quick Summary
Seeking a career-building opportunity? The Administrator position is now open for candidates interested in the Admin Executive sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
