Admin|Receptionist

Job details
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Salary
₹20,000 - ₹25,000 a month
Job type
Full-time
Qualifications
Total work: 2 years (Preferred)

Full Job Description
Front Desk Operations:

· Greet and welcome visitors in a professional and courteous manner.

· Provide information and assistance to visitors, clients, and employees.

· Manage incoming and outgoing calls, redirecting them to the appropriate individuals.

· Handle inquiries and provide accurate and timely information to callers.

Reception and Visitor Management:

· Maintain a clean and organized reception area.

· Register and sign in visitors, issue visitor badges, and notify employees of visitor arrivals.

· Monitor and manage access to the premises, ensuring security protocols are followed.

· Coordinate with other departments to schedule appointments and meetings.

Communication and Correspondence:

· Manage incoming and outgoing mail, packages, and deliveries.

· Distribute mail and faxes to the appropriate recipients.

· Maintain email and phone directories, updating contact information as needed.

· Assist in drafting, proofreading, and formatting documents, letters, and memos.

Administrative Support:

· Provide general administrative assistance to various departments.

· Schedule and coordinate meetings, appointments, and travel arrangements.

· Maintain calendars and assist in managing executive schedules.

· Prepare meeting rooms, arrange for necessary equipment, and coordinate catering, if required.

Office Supplies and Inventory:

· Monitor and maintain inventory of office supplies and place orders as needed.

· Ensure proper functioning of office equipment and request repairs or replacements when necessary.

· Coordinate with vendors and suppliers for office-related purchases.

Recordkeeping and Data Entry:

· Maintain and update records, files, and databases accurately and confidentially.

· Enter data into computer systems and verify its accuracy.

· Assist in organizing and archiving documents and files.

Team Collaboration:

· Collaborate with colleagues and provide support when required.

· Assist in coordinating internal events, celebrations, and activities.

· Contribute to maintaining a positive and inclusive work environment.

Qualifications

· High school diploma or equivalent; additional administrative certifications or training is a plus.

· Proven experience in a receptionist or administrative support role.

· Excellent verbal and written communication skills.

· Professional and friendly demeanour with strong customer service skills.

· Proficiency in using office equipment, such as a multi-line phone system, copiers, and fax machines.

· Familiarity with office software applications, including word processing and spreadsheet programs.

· Strong organizational and time management abilities.

· Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

· Attention to detail and accuracy in data entry and recordkeeping.

· Ability to maintain confidentiality and handle sensitive information with discretion.

Job Type: Full-time

Salary: ₹20,000.00 - ₹25,000.00 per month

Ability to commute/relocate:

Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:

total work: 2 years (Preferred)