Job Description
The Department of Applied Human Sciences invites applications for the Administrative Assistant position. This employee will provide a wide range of administrative support services to the Department of Applied Human Sciences and to two very busy, growing programs: Foods & Nutrition and Kinesiology. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative.
What we offer:
Flexible work arrangements
Comprehensive Health and Dental
Post Retirement Benefits
Tuition Waivers
Health and Wellness on Campus available to staff
Professional Development Opportunities
RESPONSIBILITIES:
Provide administrative support to a complex and growing department
Manage department office; maintain files; track recurring deadlines
Maintain department website and social networking sites
Liaise with academic and support departments across campus
Organize meetings, prepare agendas, take and distribute minutes, and book rooms
Manage schedules and appointments; book travel and prepare itineraries
Track budget, purchase equipment and supplies, and maintain petty cash
Answer student inquiries with respect to admissions, course offerings, and timetable
Coordinate community-facing events (e.g. course-related lunches, exercise programs, etc.)
Prepare paperwork for faculty, staff, and student hires; manage sessional roster
Coordinate student evaluations of teaching
Maintain student email distribution, faculty advisor, and alumni lists
Other duties as assigned
QUALIFICATIONS:
Post-secondary education in an administration assistant program with two years of related experience, or an equivalent combination of training and experience
Comprehensive knowledge and skills in word processing, email, internet searching, database management, and spreadsheets
Excellent interpersonal and organizational skills
Strong oral and written communication skills
Ability to work independently and prioritize tasks in a fast-paced environment
Knowledge of UPEI and its operations would be an asset
What we offer:
Flexible work arrangements
Comprehensive Health and Dental
Post Retirement Benefits
Tuition Waivers
Health and Wellness on Campus available to staff
Professional Development Opportunities
RESPONSIBILITIES:
Provide administrative support to a complex and growing department
Manage department office; maintain files; track recurring deadlines
Maintain department website and social networking sites
Liaise with academic and support departments across campus
Organize meetings, prepare agendas, take and distribute minutes, and book rooms
Manage schedules and appointments; book travel and prepare itineraries
Track budget, purchase equipment and supplies, and maintain petty cash
Answer student inquiries with respect to admissions, course offerings, and timetable
Coordinate community-facing events (e.g. course-related lunches, exercise programs, etc.)
Prepare paperwork for faculty, staff, and student hires; manage sessional roster
Coordinate student evaluations of teaching
Maintain student email distribution, faculty advisor, and alumni lists
Other duties as assigned
QUALIFICATIONS:
Post-secondary education in an administration assistant program with two years of related experience, or an equivalent combination of training and experience
Comprehensive knowledge and skills in word processing, email, internet searching, database management, and spreadsheets
Excellent interpersonal and organizational skills
Strong oral and written communication skills
Ability to work independently and prioritize tasks in a fast-paced environment
Knowledge of UPEI and its operations would be an asset
💡 Quick Summary
Seeking a career-building opportunity? The ADS Level 5 - Administrative Assistant - Department of Applied Human Sciences - Faculty of Science position is now open for candidates interested in the Education Jobs sector. This role in Charlottetown offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Education Jobs is a plus.
