Job Description
Full job description
Applications are sought from agencies under the terms and conditions of the Local Buy LB334 Recruitment: Temporary and Labour Hire Services Contract with the City of Hobart.
THIS JOB CLOSES ON TUESDAY 24 FEBRUARY 2026.
Key Contacts
For pay and conditions: Cherie Duggan (People and Culture Specialist), on 03 6238 2579 or email recruitment@hobartcity.com.au.
For role information: Kerry Baker, on 03 6238 2702 or kerry.baker@hobartcity.com.au.
Temporary Role Information
Position Description: Executive Assistant and Civics Coordinator PD
Role accountabilities include:
Manage the Lord Mayor’s schedule: Arrange meetings, briefings, site visits, accept invitations, and schedule Council engagements. Ensure briefing materials are received and distributed.
Provide administrative support: Prepare simple correspondence, agendas, meeting notes, PowerPoint presentations, and other documents.
Organise travel arrangements: Handle all travel logistics for the Lord Mayor.
Liaise with Elected Members: When representing the Lord Mayor at a range of events.
Coordinate Lord Mayor events: Receptions, functions and the annual Town Hall ANZAC Day dignitary morning tea.
Competencies/Certifications
Candidates must hold the following and provide evidence:
Certificate IV or Diploma in Business Management, Public Sector Administration or similar;
Experience in the delivery of quality administrative support to a range of stakeholders; and
Current valid Driver Licence.
Pay & Conditions
Group & Team: Executive Services Network, Office of the Lord Mayor
Location: Town Hall
Start Date: From immediate start to 3 months (high possibility of extension)
Classification: MO Level 2
Salary: $45.34 per hour (inclusive of 20% Casual loading)
Number of positions required: 1
Hours per week: Full-time
Working times: Monday to Friday, 9am - 5pm.
Application Instructions
Applications will only be accepted from agencies under the Terms and Conditions of the Local Buy LB334 Recruitment: Temporary and Labour Hire Services Contract. Complete the application as follows:
Personal Details section,
Enter the candidate's FIRST and LASTNAME. If Last Name is not available enter "Not available"
Enter YOUR contact details (email/phone) in 'Personal Details' (not the candidate's).
Overview: Make a general statement about the candidate's suitability and motivation for the role.
Attachments: the candidate's resume and relevant qualifications.
Privacy and Security Requirement
To protect privacy and prevent fraud, do not upload or email personal documents such as Driver’s Licences, passports, or personal tax or superannuation details. Instead, declare that your candidate has the required documents We will verify the originals in person on their first day before they can commence work.
Please contact recruitment@hobartcity.com.au for further information.
Applications are sought from agencies under the terms and conditions of the Local Buy LB334 Recruitment: Temporary and Labour Hire Services Contract with the City of Hobart.
THIS JOB CLOSES ON TUESDAY 24 FEBRUARY 2026.
Key Contacts
For pay and conditions: Cherie Duggan (People and Culture Specialist), on 03 6238 2579 or email recruitment@hobartcity.com.au.
For role information: Kerry Baker, on 03 6238 2702 or kerry.baker@hobartcity.com.au.
Temporary Role Information
Position Description: Executive Assistant and Civics Coordinator PD
Role accountabilities include:
Manage the Lord Mayor’s schedule: Arrange meetings, briefings, site visits, accept invitations, and schedule Council engagements. Ensure briefing materials are received and distributed.
Provide administrative support: Prepare simple correspondence, agendas, meeting notes, PowerPoint presentations, and other documents.
Organise travel arrangements: Handle all travel logistics for the Lord Mayor.
Liaise with Elected Members: When representing the Lord Mayor at a range of events.
Coordinate Lord Mayor events: Receptions, functions and the annual Town Hall ANZAC Day dignitary morning tea.
Competencies/Certifications
Candidates must hold the following and provide evidence:
Certificate IV or Diploma in Business Management, Public Sector Administration or similar;
Experience in the delivery of quality administrative support to a range of stakeholders; and
Current valid Driver Licence.
Pay & Conditions
Group & Team: Executive Services Network, Office of the Lord Mayor
Location: Town Hall
Start Date: From immediate start to 3 months (high possibility of extension)
Classification: MO Level 2
Salary: $45.34 per hour (inclusive of 20% Casual loading)
Number of positions required: 1
Hours per week: Full-time
Working times: Monday to Friday, 9am - 5pm.
Application Instructions
Applications will only be accepted from agencies under the Terms and Conditions of the Local Buy LB334 Recruitment: Temporary and Labour Hire Services Contract. Complete the application as follows:
Personal Details section,
Enter the candidate's FIRST and LASTNAME. If Last Name is not available enter "Not available"
Enter YOUR contact details (email/phone) in 'Personal Details' (not the candidate's).
Overview: Make a general statement about the candidate's suitability and motivation for the role.
Attachments: the candidate's resume and relevant qualifications.
Privacy and Security Requirement
To protect privacy and prevent fraud, do not upload or email personal documents such as Driver’s Licences, passports, or personal tax or superannuation details. Instead, declare that your candidate has the required documents We will verify the originals in person on their first day before they can commence work.
Please contact recruitment@hobartcity.com.au for further information.
💡 Quick Summary
Seeking a career-building opportunity? The AGENCY: Executive Assistant and Civics Coordinator position is now open for candidates interested in the MIS Executive sector. This role in Hobart offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.