Assistant Administration Manager

Full job description

Job description

Agency Department of Education and Training Work unit Maningrida College

Job title Assistant Administration Manager Designation Administrative Officer 4

Job type Part time (29hrs and 24mins per week) Duration Ongoing commencing 13/10/2025

Salary $75,091 - $85,611 Location Palmerston

Position number 47357 RTF 327753 Closing 10/08/2025

Contact officer Terri Mullett, Admin Manager on 0439 225 236 or Teri.Mullett@education.nt.gov.au

About the agency https://education.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=327753

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide high-level administrative and business support by managing financial processes, information management systems,

and operational tasks. This role supports the Administrative Manager, Principal, and teaching staff in a dynamic and

demanding school environment, ensuring the efficient and effective management of school resources and data.

Context statement

Maningrida School located in the heart of Arnhem Land about 530 km from Darwin, is a prominent bilingual school catering

to approximately 680 students from year 0 to year 12. This position plays a crucial role in aiding the Admin/Business

Manager in the school’s daily operations.

Key duties and responsibilities

1. Provide high-level administrative support and financial support to the Business Manager, Principal and teaching staff as

necessary.

2. Responsible for managing payroll, receipting, invoicing, accounts payable/receivable, and purchase order processing,

ensuring compliance with policies and procedures while providing guidance to staff.

3. Monitor and maintain the College’s Ochre Card database, ensuring timely updates and accurate reporting to the Business

Manager.

4. Effectively use school administration and operational systems, including Microsoft Office Suite, CI Anywhere, Student

Administration and Management System (SAMS), and XUNO to ensure efficient workflow and data accuracy.

5. Provide high level support to the Business Manager in budget management, financial reporting, and preparing project

reports for the School Council.

Selection criteria

Essential

1. Demonstrated high level administrative and organisational skills, including tracking and managing work deadlines,

adjusting priorities to meet deadlines and working collaboratively with others

2. Demonstrated knowledge of procurement policies and financial administration principals and procedures

3. Demonstrated experience in the management of cash and purchasing including receipting and banking monies and

processing of a large complex payroll as required.

4. Demonstrated ability to undertake a range of financial and administrative duties and to competently use associated

computer applications including finance software (Ci Anywhere), word processing and database applications such as

Student Administration Management System (SAMS) and XUNO.

5. Sound written and oral communication and interpersonal skills including the ability to interact effectively with people

from diverse cultures and work well with a wide range of people with tact and discretion

Desirable

1. Experience working within a school environment within a financial role.

2. Experience using CI Anywhere, Student Administration Management System (SAMS) and XUNO.

Further information

The successful applicant must hold or be in the process of obtaining, a current Working with Children Card from SafeNT.