Assistant Event Coordinator

Event Manager Job Description

Job Title: Assistant Event Coordinator

The Assistant Event Coordinator is responsible for planning, coordinating and managing events across India. The position involves all details of event planning, including timelines, budgets, event management databases, event volunteer management, creating a positive experience and post-event evaluation and analysis.

Key Responsibilities:

- Cultivate and mobilize strong volunteer committees for each event to effectively solicit sponsors, exhibitors and event participants and manage registrations

- Drive the planning and execution of events on various platforms - Plan and own it end to end

- Negotiate venue and vendor contracts to meet quality expectations

- Supervise efforts to ensure proper data collection for each event, including income/expense information, ticket sales, and committee/volunteer contacts.

- Analyze and bring forward recommendations based on current databases being used for event tracking/payment for effectiveness, efficiency of use, cost efficiency, technological improvement and implement team procedures for updates

- Coordinate with teams to develop event design and materials, implement mailings, marketing, outreach and public relations for all events.

- Manage on-site set up, production and take down for each event.

- Perform post-event wrap-up including vendor agreements, volunteer and participant evaluations, budget assessments, invoice preparations

Required Skills and Qualifications:

- Bachelor's degree required

- Minimum 4-5 years related events experience

- Organized, energized, detail-oriented, efficient, resourceful, creative and adept at managing high stress situations

- Excellent written and verbal skills with the ability to communicate effectively with staff, volunteers, sponsors, vendors and potential donors.