Assistant Event Coordinator

As an Event Coordinator Intern at K1 Speed Rogers, you will play a key role in supporting the planning and execution of events hosted at our facility. This hybrid position offers flexibility, with some work performed on-site at K1 Speed Rogers and other tasks completed remotely. You will be responsible for assisting in the coordination of events, managing bookings, and ensuring a seamless experience for our clients.

Key Responsibilities:

• Event Planning and Coordination:

• Assist in organizing and executing various events, including corporate gatherings, birthday parties, and group outings.

• Work closely with clients to understand their event needs and preferences, providing exceptional customer service throughout the process.

• Coordinate with internal teams to ensure all event details are accurately managed, including scheduling, setup, and catering if needed.

• Booking Management:

• Support the event booking process by handling inquiries, processing reservations, and maintaining detailed records.

• Follow up with potential clients and provide information on event packages, pricing, and availability.

• Utilize CRM software to track and manage event leads and bookings.

• On-Site Support:

• Attend and assist with events at the K1 Speed Rogers facility, ensuring smooth operations and addressing any issues that arise.

• Provide on-site support for setup, event execution, and breakdown.

• Remote Work Responsibilities:

• Perform administrative tasks, such as responding to emails, updating event documentation, and managing scheduling from a remote location.

• Conduct market research to identify potential leads and opportunities for new events.

• Grassroots marketing by traveling and making stops at businesses that could be potential clients.

• Attending networking events

Qualifications:

• Currently pursuing or recently completed a degree in Event Management, Hospitality, Marketing, or a related field.

• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

• Excellent communication skills, both written and verbal, with a professional demeanor.

• Proficient in Microsoft Office Suite and comfortable using CRM systems.

• Ability to work independently as well as part of a team in both in-person and remote environments.

• Previous experience in event planning or customer service is a plus but not required.

What We Offer:

• Flexible hybrid work environment with a mix of on-site and remote work.

• Commission-based compensation structure, allowing you to earn based on the percentage of events you book.

• Hands-on experience in the event planning industry within a fun and dynamic environment.

• Opportunity to work with a passionate team and gain valuable industry insights.