Job Description
Full job description
Cranbrook
Closes: 2026-03-17
Overview
The Ktunaxa Nation Council has an opportunity for Executive Assistant - TKL in Cranbrook BC. The position supports and performs administrative duties for the senior leadership of KNC. Responsibilities include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and overseeing other administrative staff; and customer relations. Sensitivity to confidential matters is required. Enhances executive's effectiveness by providing information management support; representing the executive to others.
This is a full-time permanent position with full benefits. Salary range - $54,340 - $62,324
Responsibilities
Transparency, trust, honesty, and integrity are crucial for this position to directly support the Director in a highly confidential and fast-paced environment and to ensure that the Director’s time is conserved to strategically advance the goals and priorities of the Sector.
Supports in the maintenance & organization schedule/calendar.
Arranges travel accommodations.
Coordinates and supports Elders meetings and speaking engagements by managing scheduling, correspondence,preparation of briefing materials and logistics, including hospitality and lunches
Screens phone calls, enquiries requests, and handles them when appropriate.
Meets greets visitors at all levels of seniority.
Carries out background research presents findings to support the Director.
Produces documents, briefing papers, reports presentations.
Organizes and attends meetings ensures the Director is well prepared for meetings by reviewing in advance meetings materials and providing any supporting documentation or information that may be required for that meeting.
Liaises with clients, suppliers other staff
Make arrangements (room, refreshments etc.)
Prepare agendas
Prepare briefing packages, ensure completeness and accuracy; ensure receipt by members in advance of the scheduled meetings.
Take, transcribe and distribute minutes from meetings with ability to discern information.
Maintain accurate records of meetings including resolutions, motions and actions.
Monitor action items from meeting minutes: record action items and monitor for completion.
Brings forth action items to the Director and provides assistance (proactive and directed) to support the Director in achieving action items and meeting timelines.
Arrange regular meetings with the Director through an organized approach to review multiple requests, priorities, direction/clarification, action items, etc. with a goal of being effective and efficient with the Directors time.
Qualifications
5-8 years’ office and administrative experience
Excellent written and oral communication skills, proficiency in high-level business correspondence; extensive vocabulary
Excellent computer skills including Microsoft Office Suite
Ability to manage multiple tasks simultaneously with accuracy and consistency
Knowledge of and experience in working within protocols and procedures
Event planning and/or project management skills which includes tracking and monitoring tasks
Ability to take and transcribe minutes
Capacity to prioritize and manage a number of competing initiatives and timelines
Follow up, track and monitor various projects and tasks to ensure smooth flow
Pleasant, professional and efficient telephone skills
Experience working with a variety of committees and boards
Respect for and knowledge of Ktunaxa and aboriginal rights, culture, history and goals
Ability to anticipate reactions and negotiate workable outcomes
Pleasant, professional and efficient customer service skills
Records Management, certification preferred
Advanced Business English
Keyboarding skills – minimum 60 to 70 wpm
General knowledge of bookkeeping
Strong attention to detail
Commitment to life-long learning
Employment Level
Full-time
Work Conditions
This is an in-person position working primarily from the Cranbrook office.
Eligibility Statement
The Ktunaxa Nation Council is committed to providing and maintaining a safe and healthy work environment for all Employees and the People, Communities, and Bands that we serve.
Equity Statement
The KNC values diversity and inclusion in the workplace. All qualified applications will be considered, however, qualified persons of First Nations, Metis, and Inuit ancestry will be given preference. If you require accommodation to participate in the interview process, please let us know.
Only those applicants who meet the qualifications will be contacted for an interview.
Please Note:
When you click on "Submit", you will be redirected to our Talent website where you will need to confirm your application.
Some web browsers do not allow pop-ups which can prevent you from viewing our Talent website.
You can remove the pop-up blocker or open the page as an “Incognito” or "in private window" tab from the 3 dots found at the top right corner of your webpage.
Cranbrook
Closes: 2026-03-17
Overview
The Ktunaxa Nation Council has an opportunity for Executive Assistant - TKL in Cranbrook BC. The position supports and performs administrative duties for the senior leadership of KNC. Responsibilities include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and overseeing other administrative staff; and customer relations. Sensitivity to confidential matters is required. Enhances executive's effectiveness by providing information management support; representing the executive to others.
This is a full-time permanent position with full benefits. Salary range - $54,340 - $62,324
Responsibilities
Transparency, trust, honesty, and integrity are crucial for this position to directly support the Director in a highly confidential and fast-paced environment and to ensure that the Director’s time is conserved to strategically advance the goals and priorities of the Sector.
Supports in the maintenance & organization schedule/calendar.
Arranges travel accommodations.
Coordinates and supports Elders meetings and speaking engagements by managing scheduling, correspondence,preparation of briefing materials and logistics, including hospitality and lunches
Screens phone calls, enquiries requests, and handles them when appropriate.
Meets greets visitors at all levels of seniority.
Carries out background research presents findings to support the Director.
Produces documents, briefing papers, reports presentations.
Organizes and attends meetings ensures the Director is well prepared for meetings by reviewing in advance meetings materials and providing any supporting documentation or information that may be required for that meeting.
Liaises with clients, suppliers other staff
Make arrangements (room, refreshments etc.)
Prepare agendas
Prepare briefing packages, ensure completeness and accuracy; ensure receipt by members in advance of the scheduled meetings.
Take, transcribe and distribute minutes from meetings with ability to discern information.
Maintain accurate records of meetings including resolutions, motions and actions.
Monitor action items from meeting minutes: record action items and monitor for completion.
Brings forth action items to the Director and provides assistance (proactive and directed) to support the Director in achieving action items and meeting timelines.
Arrange regular meetings with the Director through an organized approach to review multiple requests, priorities, direction/clarification, action items, etc. with a goal of being effective and efficient with the Directors time.
Qualifications
5-8 years’ office and administrative experience
Excellent written and oral communication skills, proficiency in high-level business correspondence; extensive vocabulary
Excellent computer skills including Microsoft Office Suite
Ability to manage multiple tasks simultaneously with accuracy and consistency
Knowledge of and experience in working within protocols and procedures
Event planning and/or project management skills which includes tracking and monitoring tasks
Ability to take and transcribe minutes
Capacity to prioritize and manage a number of competing initiatives and timelines
Follow up, track and monitor various projects and tasks to ensure smooth flow
Pleasant, professional and efficient telephone skills
Experience working with a variety of committees and boards
Respect for and knowledge of Ktunaxa and aboriginal rights, culture, history and goals
Ability to anticipate reactions and negotiate workable outcomes
Pleasant, professional and efficient customer service skills
Records Management, certification preferred
Advanced Business English
Keyboarding skills – minimum 60 to 70 wpm
General knowledge of bookkeeping
Strong attention to detail
Commitment to life-long learning
Employment Level
Full-time
Work Conditions
This is an in-person position working primarily from the Cranbrook office.
Eligibility Statement
The Ktunaxa Nation Council is committed to providing and maintaining a safe and healthy work environment for all Employees and the People, Communities, and Bands that we serve.
Equity Statement
The KNC values diversity and inclusion in the workplace. All qualified applications will be considered, however, qualified persons of First Nations, Metis, and Inuit ancestry will be given preference. If you require accommodation to participate in the interview process, please let us know.
Only those applicants who meet the qualifications will be contacted for an interview.
Please Note:
When you click on "Submit", you will be redirected to our Talent website where you will need to confirm your application.
Some web browsers do not allow pop-ups which can prevent you from viewing our Talent website.
You can remove the pop-up blocker or open the page as an “Incognito” or "in private window" tab from the 3 dots found at the top right corner of your webpage.
💡 Quick Summary
Seeking a career-building opportunity? The Assistant, Executive (TKL) position is now open for candidates interested in the Event Management Jobs sector. This role in Cranbrook offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
