Job Description
Job Purpose: To support and execute the secretarial activities of the Company & its subsidiaries in order to ensure compliance of rules and regulations under applicable laws. The job is also responsible for supporting the Company Secretary in all matters related to legal and corporate governance and ensuring that there are no non-compliances. The job also provides support for various corporate restructuring exercises including fund raising, merger, demerger, amalgamation and open offer etc.
Job Context: This is a crucial position from the context of the department, providing link between the function head and team members. The position involves supporting the Company Secretary in maintaining the Corporate Governance Standards and compliance with all the applicable laws. Additionally, it also involves monitoring and supervising the actual execution of the tasks associated with the same.The position also possesses inherent challenge of completing the Job Purpose in ever-evolving regulatory and statutory scenario of the Country. Hence, it is crucial for the person to be updated with the statutory/ regulatory updates at all times.In addition to the above, to support compliance with the present and new requirements from time to time, the position also requires support from the internal teams.
Key Result Areas
Supporting Actions
Board and Committee Meetings
Assist the Company Secretary / Vice President (Company Secretary) manage following activities for the Company:
• organising/ convening meetings of Board of Directors and Committees
• ensuring the Board papers are circulated as per regulatory requirements
• ensuring administrative and other required arrangements for efficiently conducting Board meetings;
• ensuring timely co-ordination with Directors, providing support w.r.t. accessing the Board meeting software and ensuring timely Director related compliance/ filings.
Aditya Birla Group level activities
Effective interaction with the Company Secretarial Teams of various listed companies of the Group to drive Group level initiatives / activities and interaction with Group HR and other Group Functions.
Annual General Meeting / Extra Ordinary General Meetings / Postal Ballot.
Assist the Senior / Manager in organising Annual General Meeting / Extra Ordinary General Meetings / Postal Ballot of the Company & its subsidiaries and ensuring related Compliances.
Compliance, Governance, Statutory Registers and Records
Assist the Senior / Manager in:
• ensuring compliance with the requirements of Companies Act, SEBI Regulations, Stock Exchanges and Depositories;
• preparing and updating SOPs and Checklists;
• maintenance of all the Statutory Registers required under various applicable laws and to ensure timely updation of the same.
Annual Report, Updating Websites, Investor Complaints and Insider Trading.
Assist and support the Manager:
• in certain activities drafting and printing of the Annual Report of the Company & its subsidiaries;
• ensuring real-time updation of website for all Investor Contents and Mandatory requirements as per the applicable laws;
• in resolving Investor Complaints filed with Regulatory Authorities;
• to ensure the compliances under Insider Trading Regulations.
ESOPs
Assist the Manager in:
• ensuring timely compliance with provisions of SEBI SBEB Regulations by preparation of resolutions and co-ordination for PCS certificate, assisting in filing of corporate action and listing documents, assisting in sending emails and co-ordination with teams;
• all the activities granting and vesting of ESOPs and issuance of shares pursuant to the ESOP Schemes and also to ensure timely compliances the same under various applicable laws.
• managing ESOP online (online portal for ESOP Activities).
New / Special Projects
Assist the Company Secretary / Vice President (Company Secretary) in driving new initiatives / special projects.
Team
(a) Guiding and training the management trainees
(b) Active team engagement and participation
Job Context: This is a crucial position from the context of the department, providing link between the function head and team members. The position involves supporting the Company Secretary in maintaining the Corporate Governance Standards and compliance with all the applicable laws. Additionally, it also involves monitoring and supervising the actual execution of the tasks associated with the same.The position also possesses inherent challenge of completing the Job Purpose in ever-evolving regulatory and statutory scenario of the Country. Hence, it is crucial for the person to be updated with the statutory/ regulatory updates at all times.In addition to the above, to support compliance with the present and new requirements from time to time, the position also requires support from the internal teams.
Key Result Areas
Supporting Actions
Board and Committee Meetings
Assist the Company Secretary / Vice President (Company Secretary) manage following activities for the Company:
• organising/ convening meetings of Board of Directors and Committees
• ensuring the Board papers are circulated as per regulatory requirements
• ensuring administrative and other required arrangements for efficiently conducting Board meetings;
• ensuring timely co-ordination with Directors, providing support w.r.t. accessing the Board meeting software and ensuring timely Director related compliance/ filings.
Aditya Birla Group level activities
Effective interaction with the Company Secretarial Teams of various listed companies of the Group to drive Group level initiatives / activities and interaction with Group HR and other Group Functions.
Annual General Meeting / Extra Ordinary General Meetings / Postal Ballot.
Assist the Senior / Manager in organising Annual General Meeting / Extra Ordinary General Meetings / Postal Ballot of the Company & its subsidiaries and ensuring related Compliances.
Compliance, Governance, Statutory Registers and Records
Assist the Senior / Manager in:
• ensuring compliance with the requirements of Companies Act, SEBI Regulations, Stock Exchanges and Depositories;
• preparing and updating SOPs and Checklists;
• maintenance of all the Statutory Registers required under various applicable laws and to ensure timely updation of the same.
Annual Report, Updating Websites, Investor Complaints and Insider Trading.
Assist and support the Manager:
• in certain activities drafting and printing of the Annual Report of the Company & its subsidiaries;
• ensuring real-time updation of website for all Investor Contents and Mandatory requirements as per the applicable laws;
• in resolving Investor Complaints filed with Regulatory Authorities;
• to ensure the compliances under Insider Trading Regulations.
ESOPs
Assist the Manager in:
• ensuring timely compliance with provisions of SEBI SBEB Regulations by preparation of resolutions and co-ordination for PCS certificate, assisting in filing of corporate action and listing documents, assisting in sending emails and co-ordination with teams;
• all the activities granting and vesting of ESOPs and issuance of shares pursuant to the ESOP Schemes and also to ensure timely compliances the same under various applicable laws.
• managing ESOP online (online portal for ESOP Activities).
New / Special Projects
Assist the Company Secretary / Vice President (Company Secretary) in driving new initiatives / special projects.
Team
(a) Guiding and training the management trainees
(b) Active team engagement and participation
💡 Quick Summary
Seeking a career-building opportunity? The Assistant Manager | Corporate Secretarial position is now open for candidates interested in the MIS Executive sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.