Job Description
EOE/AA/Disabled/Veterans
What are we looking for
An Assistant Manager Events serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitudebehaviours skills and values that follow:
University graduate.
Minimum 5 years of experience in a similar capacity with international chain hotels.
Excellent command of written and spoken English and Chinese language to meet business needs.
Good communication and interpersonal skills.
Team player and able to manage by example.
Have hotel sales experiences and hotel database.
Able to work under pressure and deal with stressful situations during busy periods.
Good organization and presentation skills.
Very familiar with local market and good at marketing trend analysis.
What will it be like to work for Hilton
Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisuretravellersthe finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!
With thousands of hotels in over 100 countries and territories Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience we offer the millions oftravellerswho stay with us every year a welcome they will never addition to our flagship brand Hilton Hotels & Resorts the family of brands includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many others.
If you appreciate the impact global travel can have on the world you may be just the person we are looking for to work as a Hilton Team Member. Because its with Hilton where we never forget the reason were here: to delight our guests Team Members and owners alike.
The Assistant Manager Events is responsible for the successful handling of groups involving 10 or more guestrooms. This role under the general guidance and supervision of the Director of Banquet Sales maximizes business opportunities ensures effective communication with clients and efficient coordination with departments concerned.
What will I be doing
As the Assistant Manager Events you will be responsible for performing the following tasks to the highest standards:
Liaise closely with the Sales team in proposing the best deal when handling leads / inquiries (pricing strategy special requirements) passed overin order toconvert the leads / inquiries to confirmed events.
Prepare proposals / contracts for leads / inquiries received from Sales Managers.
Follow through from negotiation until departure for events assigned.
Liaise with clients on finalizing details and give professional advice on set-ups and planning of events.
Practice up-selling at all opportunities to maximize revenue.
Ensure effective communication with clients and internal departments disseminating groups related information to other departments e.g. issues on banquet event orders and group resumes as well as chair pre-event meetings.
Maintain close coordination with respective departments on organizers requirements and last-minute event requirements.
Be visible to organizers and clients during their event / group dates and monitor guest satisfaction.
Oversee the operation of banquet functions and work closely with various departments to ensure quality serviceisdelivered to our clients at all times.
Regularly review master account postings to ensure postings are correctly done reviewing bills with organizers regularlyso as toeliminate adjustments needed on final invoice.
Maintain close communication with concerned Sales Managers during the process.
Work with concerned Sales Managers during post-event meetings and on post-event follow-ups such as sending thank you letters or post-event critique forms.
Verify total charges and layout of invoices prepared by Accounts and send out to organizers.
Obtain feedback from clients and follow through with the necessary actions.
Refer leads and send event profile information to relevant sister hotels or NSO / ISO (if any).
Maintain the active event profile database and group chart.
Establish and maintain files of major accounts and assist the Director of Banquet Sales in maintaining the Accounts Management System.
Establish good working relationships with internal customers (other departments of the hotel) and external customers (clients event contractors suppliers).
Actively participate in achieving departmental goals which contribute to the Marketing budget.
Closely monitor accounts revenue and business production.
Provide feed-back on market trends and keep updated with client relationships and overall business goals through close communication with the Banquet Sales Managers and Director of Banquet Sales.
Maximize up-selling opportunities whenever possible.
Assist the Director of Banquet Sales in the forecasting of group room nights and banquet revenue.
Arrange relationship building visitations when necessary.
Cross-sell other Hilton hotels.
Handle inquiries for re-booking of business and new leads when Sales Managers are not available.
Closely communicate with concerned Sales Managers regarding progress on the negotiation process.
Conduct site inspections for potential clients when Banquet Sales Managers / Coordinators are not available.
Liaise with the Food & Beverage department in ensuring that the hotel hygiene and food safety control standards are maintained and regular communication meetings on event details are carried out.
Project a hospitable service atmosphere as a hospitality business functioning seven days a week twenty-four hours a day.
Carry out any other reasonable duties and responsibilities as assigned.
The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.
Required Experience:
What are we looking for
An Assistant Manager Events serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitudebehaviours skills and values that follow:
University graduate.
Minimum 5 years of experience in a similar capacity with international chain hotels.
Excellent command of written and spoken English and Chinese language to meet business needs.
Good communication and interpersonal skills.
Team player and able to manage by example.
Have hotel sales experiences and hotel database.
Able to work under pressure and deal with stressful situations during busy periods.
Good organization and presentation skills.
Very familiar with local market and good at marketing trend analysis.
What will it be like to work for Hilton
Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisuretravellersthe finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!
With thousands of hotels in over 100 countries and territories Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience we offer the millions oftravellerswho stay with us every year a welcome they will never addition to our flagship brand Hilton Hotels & Resorts the family of brands includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many others.
If you appreciate the impact global travel can have on the world you may be just the person we are looking for to work as a Hilton Team Member. Because its with Hilton where we never forget the reason were here: to delight our guests Team Members and owners alike.
The Assistant Manager Events is responsible for the successful handling of groups involving 10 or more guestrooms. This role under the general guidance and supervision of the Director of Banquet Sales maximizes business opportunities ensures effective communication with clients and efficient coordination with departments concerned.
What will I be doing
As the Assistant Manager Events you will be responsible for performing the following tasks to the highest standards:
Liaise closely with the Sales team in proposing the best deal when handling leads / inquiries (pricing strategy special requirements) passed overin order toconvert the leads / inquiries to confirmed events.
Prepare proposals / contracts for leads / inquiries received from Sales Managers.
Follow through from negotiation until departure for events assigned.
Liaise with clients on finalizing details and give professional advice on set-ups and planning of events.
Practice up-selling at all opportunities to maximize revenue.
Ensure effective communication with clients and internal departments disseminating groups related information to other departments e.g. issues on banquet event orders and group resumes as well as chair pre-event meetings.
Maintain close coordination with respective departments on organizers requirements and last-minute event requirements.
Be visible to organizers and clients during their event / group dates and monitor guest satisfaction.
Oversee the operation of banquet functions and work closely with various departments to ensure quality serviceisdelivered to our clients at all times.
Regularly review master account postings to ensure postings are correctly done reviewing bills with organizers regularlyso as toeliminate adjustments needed on final invoice.
Maintain close communication with concerned Sales Managers during the process.
Work with concerned Sales Managers during post-event meetings and on post-event follow-ups such as sending thank you letters or post-event critique forms.
Verify total charges and layout of invoices prepared by Accounts and send out to organizers.
Obtain feedback from clients and follow through with the necessary actions.
Refer leads and send event profile information to relevant sister hotels or NSO / ISO (if any).
Maintain the active event profile database and group chart.
Establish and maintain files of major accounts and assist the Director of Banquet Sales in maintaining the Accounts Management System.
Establish good working relationships with internal customers (other departments of the hotel) and external customers (clients event contractors suppliers).
Actively participate in achieving departmental goals which contribute to the Marketing budget.
Closely monitor accounts revenue and business production.
Provide feed-back on market trends and keep updated with client relationships and overall business goals through close communication with the Banquet Sales Managers and Director of Banquet Sales.
Maximize up-selling opportunities whenever possible.
Assist the Director of Banquet Sales in the forecasting of group room nights and banquet revenue.
Arrange relationship building visitations when necessary.
Cross-sell other Hilton hotels.
Handle inquiries for re-booking of business and new leads when Sales Managers are not available.
Closely communicate with concerned Sales Managers regarding progress on the negotiation process.
Conduct site inspections for potential clients when Banquet Sales Managers / Coordinators are not available.
Liaise with the Food & Beverage department in ensuring that the hotel hygiene and food safety control standards are maintained and regular communication meetings on event details are carried out.
Project a hospitable service atmosphere as a hospitality business functioning seven days a week twenty-four hours a day.
Carry out any other reasonable duties and responsibilities as assigned.
The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.
Required Experience:
💡 Quick Summary
Seeking a career-building opportunity? The Assistant Manager Events position is now open for candidates interested in the Event Management Jobs sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
