Assistant Manager – Finance & Reporting

Indus Community Services is an accredited, not-for-profit community benefit organization that has served local communities for over three decades. We are a registered charity, supported by our donors and by all three levels of government. Through our professional staff, we are a leader in the provision of culturally responsive services to newcomers, families, women & seniors.

Vision: To be leaders in building strong and inclusive communities.

Mission: We are a community benefit organization focused on building resilient and healthy communities by offering person-centered, anti-oppressive programs and services.

Position Summary: Reporting to the Director – Finance, this leadership role oversees financial operations, compliance, and reporting while supervising and mentoring accounting staff. Key responsibilities include budgeting, audits, risk management, and statutory compliance. The role also supports financial strategy and system improvements in a fast-paced environment.

Responsibilities and Duties: (but not limited to)

* Supervise, mentor and coach accounting staff in developing and implementing accounting functions (AP, AR, Payroll, General Ledger, Bank Reconciliation), tools, systems and processes to enhance operational and financial efficiency and effectiveness.

* Assist in financial strategy, policy development, financial sustainability initiatives and risk management planning.

* Recommend improvements to financial policies, compliance measures, and internal controls.

* Assist in the preparation, coordination, consolidation and analysis of Indus’ annual budget, forecasts, funding proposals, monthly monitoring and cash flow planning.

* Prepare monthly, quarterly and year-end financial reports including internal financial statements, funder reports (e.g. MIS, IRCC, SRI, CAPS-Provincial, OHRS-Standard, federal, and charity returns) and other regulatory reports.

* Oversee banking and payroll functions including verifying bi-weekly payroll, timecards, and post-payroll reporting.

* Assist in annual audit, including year-end audit preparation, and liaising with auditors.

* Develop and maintain accurate and timely financial statements and reports in compliance with GAAP and accounting standards for not-for-profit/charitable organizations.

* Reconcile statutory filings, including withholding payments (CPP, EI), income tax, EHT, & HST. Prepare periodic HST rebate claims and annual EHT & HST returns.

* Analyze financial variances and reports for the Director – Finance.

* Maintain capital assets, deferred capital contribution continuity schedules and ensure related account reconciliations are completed and authorized.

* Accountable for the management of assigned databases such as Caseworks, iCARE, Harts and other databases integral to Indus’ operations/financials, including staff training, ensuring data accuracy, running reports, and maintaining the overall integrity of all operational and/or financial data.

* Coordinate bingo fundraising activities, including monthly reports and annual license renewals. Maintain an accurate and secure filing system for financial and payroll documents.

* Participate in staff and team meetings, staff committees and professional development opportunities as required.

* Assist with projects, assignments and other duties as required. Support the Manager - Finance and Reporting in developing the budgets, proposals, funder reports, and other required reports.

* Analyze and reconcile expenses against program budgets and provide explanations for variances.

* Review and reconcile statistical data against program targets and collaborate with program staff on discrepancies.

* Assist with month-end closing by preparing and posting journal entries, adjustments, accruals and reconciliations.

* Reconcile bank and credit card statements, investigate variances and implement corrective action. -

* Prepare monthly General Ledger reconciliations. Ensure adequate bank funds are available for operations.