Job Description
About the role:
As a Production person, you are the face of Hyperlink when dealing with a client/vendor. You
shall be the point of coordination between all involved in the event-client, internal teams at
Hyperlink including BD & CS, Production, Creative, Finance as well as external agency partners.
Right from the initial client connect, closure of a brief to the end of an event, you shall be
expected to ensure top quality project management & the delivery of a seamless & enriching
experience for the client.
The role of an individual in the Production team requires him to envision an event & execute it
to perfection, so as to deliver an outstanding experience to the client.
As a Production ninja you will be required to provide all logistics & costs for all events and
execute events to perfection.
As a custodian for building client delight, you will need to have good understanding of
materials, fabrication knowledge, fair knowledge of the market. Strong hold over vendor
management.
You will need to be solution oriented, an effective negotiator and an excellent communicator in
working with clients, agency partners and supply chain vendors, as well as internal team.
The role reports to the Group Head.
Location: Work from office at Bangalore.
Responsibilities:
1. Working on Briefs & Costings:
Receive & understand the briefs from the Client Service person. In certain cases, meet
the Creative team & discuss the brief along with CS person.
Propose executable, innovative ideas & explore new technology for events.
Work on Costings as per the brief & elements of the design. Ensure that the Costing is
cost effective & feasible.
Prepare a cost sheet.
Collaboration with other departments specially CS & Creative
Maintaining Venue banks for various types of events
2. Event Execution:
Effective planning & thinking on events
On the confirmation of an event, conduct a recce if required.
Work on the layout of the event.
All event requirements are to be sent to the vendors for the various elements
involved.
Prepare the Production Schedule for the event.
Ensure sufficient manpower for the event i.e. Promoters.
Be present at the Set up & ensure that Set up begins & flows as per the Production
Schedule.
Ensure that on site quality is delivered as promised by Client Service.
At the end of the event, ensure that the dismantle begins as scheduled.
Taking initiative to close all costs at the end of the event
Preparing the Payment Advice to send to CS
3. Vendor Management:
Sourcing vendors
Getting competitive quotes from vendors while working on a costing
Vendor Contracts & Agreements
Finalizing the cost of materials & resources with the vendors
Co-ordination on material delivery on time with vendors
Negotiating with vendors, other agencies on cost reduction and availability of
resources prior to the event
Arrangement of payments to vendors, other agencies after the event
Escalations (Vendors)
Maintaining a Vendor Database
Required Qualification, Experience & skills:
Graduation in any stream. Post graduation in Event Management is an add on
Production experience in the Events or BTL industry
Strong relationship & connect with vendors
Good understanding of materials, fabrication knowledge
Fair knowledge of the market.
Good Communication skills
Has exceptional attention to detail and the ability to plan and manage multiple tasks
and projects in parallel despite tight deadlines
Proficiency with Microsoft Office, Autocad, Corel Draw
Ability to work long hours & multitask, Operational efficiency
As a Production person, you are the face of Hyperlink when dealing with a client/vendor. You
shall be the point of coordination between all involved in the event-client, internal teams at
Hyperlink including BD & CS, Production, Creative, Finance as well as external agency partners.
Right from the initial client connect, closure of a brief to the end of an event, you shall be
expected to ensure top quality project management & the delivery of a seamless & enriching
experience for the client.
The role of an individual in the Production team requires him to envision an event & execute it
to perfection, so as to deliver an outstanding experience to the client.
As a Production ninja you will be required to provide all logistics & costs for all events and
execute events to perfection.
As a custodian for building client delight, you will need to have good understanding of
materials, fabrication knowledge, fair knowledge of the market. Strong hold over vendor
management.
You will need to be solution oriented, an effective negotiator and an excellent communicator in
working with clients, agency partners and supply chain vendors, as well as internal team.
The role reports to the Group Head.
Location: Work from office at Bangalore.
Responsibilities:
1. Working on Briefs & Costings:
Receive & understand the briefs from the Client Service person. In certain cases, meet
the Creative team & discuss the brief along with CS person.
Propose executable, innovative ideas & explore new technology for events.
Work on Costings as per the brief & elements of the design. Ensure that the Costing is
cost effective & feasible.
Prepare a cost sheet.
Collaboration with other departments specially CS & Creative
Maintaining Venue banks for various types of events
2. Event Execution:
Effective planning & thinking on events
On the confirmation of an event, conduct a recce if required.
Work on the layout of the event.
All event requirements are to be sent to the vendors for the various elements
involved.
Prepare the Production Schedule for the event.
Ensure sufficient manpower for the event i.e. Promoters.
Be present at the Set up & ensure that Set up begins & flows as per the Production
Schedule.
Ensure that on site quality is delivered as promised by Client Service.
At the end of the event, ensure that the dismantle begins as scheduled.
Taking initiative to close all costs at the end of the event
Preparing the Payment Advice to send to CS
3. Vendor Management:
Sourcing vendors
Getting competitive quotes from vendors while working on a costing
Vendor Contracts & Agreements
Finalizing the cost of materials & resources with the vendors
Co-ordination on material delivery on time with vendors
Negotiating with vendors, other agencies on cost reduction and availability of
resources prior to the event
Arrangement of payments to vendors, other agencies after the event
Escalations (Vendors)
Maintaining a Vendor Database
Required Qualification, Experience & skills:
Graduation in any stream. Post graduation in Event Management is an add on
Production experience in the Events or BTL industry
Strong relationship & connect with vendors
Good understanding of materials, fabrication knowledge
Fair knowledge of the market.
Good Communication skills
Has exceptional attention to detail and the ability to plan and manage multiple tasks
and projects in parallel despite tight deadlines
Proficiency with Microsoft Office, Autocad, Corel Draw
Ability to work long hours & multitask, Operational efficiency
💡 Quick Summary
Seeking a career-building opportunity? The Assistant Manager - Production (Events Industry Experience is Mandatory) position is now open for candidates interested in the Event Management Jobs sector. This role in Pune offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.