Job Description
Assistant Property Manager
Mill Woods | Edmonton, AB
Who We Are: BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.
For more information, please visit www.bgo.com
BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.
The Opportunity:
The Assistant Property Manager will be responsible for supporting all aspects of the day-to-day property management activities of the properties in the assigned portfolio.
What You Will Do:
Property Management:
Liaise with accounting staff, tenants, building operators, and contractors in a professional, courteous, and efficient manner.
Work closely with the Leasing representatives and Operation Managers to assist in new leasing and tenant build-out requirements. Also, coordinate issuance of Substantial Completion and Notice of Possession documentation
Assist with specialty leasing activities as required
Conduct regular building, common areas and vacant space inspections. Document accordingly.
Oversee tenant surveys, ensuring distribution of survey on a timely basis and encouraging maximum participation of all tenants. Review survey responses, analyzing trends and concerns. Communicate final results to tenants using survey tools available. Follow up with all tenants providing written feedback on overall ratings and speak to all tenants to ensure issues have been dealt with to the satisfaction of the tenant.
Maintenance and updating of tenant contact information, for timely collection and recording of tenant insurance certificates. Assist with insurance and appraisal tours as directed.
Tender and administer all regular operating contracts as directed. Update and maintain contract summaries.
Available to assist in resolving emergency situations which may require attending the site, contacting and updating BentallGreenOak team, tenants and contractors via email and / or phone.
Monitor and follow up on tenant maintenance requests to ensure overall service delivery is consistent with BentallGreenOak standards. Review monthly reports and follow up as required.
Embrace and pro-actively support BGO’s culture of environmental sustainability, and corporate and social responsibility
Assist with tenant events and tenant appreciation initiatives as directed.
Project Management:
Assist with tenant and Landlord construction capital coordination, including tendering, awarding and executing approved projects.
Assist with Sustainability initiatives including ForeverGreen, BOMA BEST and Fitwel Viral Response building certifications.
Assist with tenant move-ins and move-outs, including Welcome Package checklists and procedures.
Financial & Reporting:
Assist with annual budgets including data input and compilation of final package. Manage property budgets, review invoices, and ensure payments are made within applicable timelines.
Oversee Tenant insurance and Tenant sales information collection on a monthly basis
Prepare monthly owners reports, including analysis of financial statements and variance reports.
Ensure the timely review and distribution of annual and interim rental statements and year-end recovery statements.
Assist with AR collection, as required.
Work closely with the Property Administrator to ensure rent cheques are deposited on a timely manner with accurate account coding.
Code, verify and ensure that accounts payable invoices are entered in Perceptive in a timely manner, consistent with the cheque run schedule.
Monitoring of lease related payments (i.e., progress billing on work orders, tenant allowances, etc.).
Other tasks and responsibilities as may be required from time to time.
Marketing
Assist the Marketing Manager with the marketing budget as required.
Assist in co-ordination of promotions, events and special projects while working within the
objectives and budgetary controls as required;
Assist with speciality leasing activities as required;
Project the centre's image in line with BentallGreenOak posture as a good corporate citizen and
business leader in the community;
Foster positive tenant, consumer, community and philanthropic relationships
Who You Are:
3-5 years of related real estate management experience.
RPA, FMA designation or post-secondary or undergraduate courses in property management are an asset.
Superior financial, analytical and research skills.
Must be able to read and analyze leases and contracts.
Relationship Skills – Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality; displays enthusiasm and has a desire to learn; team player
Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, adapt to new ideas and constant changes
Decision Making Skills – Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach
Computer Skills – Intermediate to advanced skills in Yardi, MS Word, Excel, Microsoft office, Outlook and a natural curiosity and intuitiveness for learning new applications.
Police Clearance – A criminal verification check is required for employment.
At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, ****** orientations and life experiences to apply.
BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at [email protected] and include: Job posting #, your name and your preferred method of contact.
We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.
Mill Woods | Edmonton, AB
Who We Are: BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.
For more information, please visit www.bgo.com
BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.
The Opportunity:
The Assistant Property Manager will be responsible for supporting all aspects of the day-to-day property management activities of the properties in the assigned portfolio.
What You Will Do:
Property Management:
Liaise with accounting staff, tenants, building operators, and contractors in a professional, courteous, and efficient manner.
Work closely with the Leasing representatives and Operation Managers to assist in new leasing and tenant build-out requirements. Also, coordinate issuance of Substantial Completion and Notice of Possession documentation
Assist with specialty leasing activities as required
Conduct regular building, common areas and vacant space inspections. Document accordingly.
Oversee tenant surveys, ensuring distribution of survey on a timely basis and encouraging maximum participation of all tenants. Review survey responses, analyzing trends and concerns. Communicate final results to tenants using survey tools available. Follow up with all tenants providing written feedback on overall ratings and speak to all tenants to ensure issues have been dealt with to the satisfaction of the tenant.
Maintenance and updating of tenant contact information, for timely collection and recording of tenant insurance certificates. Assist with insurance and appraisal tours as directed.
Tender and administer all regular operating contracts as directed. Update and maintain contract summaries.
Available to assist in resolving emergency situations which may require attending the site, contacting and updating BentallGreenOak team, tenants and contractors via email and / or phone.
Monitor and follow up on tenant maintenance requests to ensure overall service delivery is consistent with BentallGreenOak standards. Review monthly reports and follow up as required.
Embrace and pro-actively support BGO’s culture of environmental sustainability, and corporate and social responsibility
Assist with tenant events and tenant appreciation initiatives as directed.
Project Management:
Assist with tenant and Landlord construction capital coordination, including tendering, awarding and executing approved projects.
Assist with Sustainability initiatives including ForeverGreen, BOMA BEST and Fitwel Viral Response building certifications.
Assist with tenant move-ins and move-outs, including Welcome Package checklists and procedures.
Financial & Reporting:
Assist with annual budgets including data input and compilation of final package. Manage property budgets, review invoices, and ensure payments are made within applicable timelines.
Oversee Tenant insurance and Tenant sales information collection on a monthly basis
Prepare monthly owners reports, including analysis of financial statements and variance reports.
Ensure the timely review and distribution of annual and interim rental statements and year-end recovery statements.
Assist with AR collection, as required.
Work closely with the Property Administrator to ensure rent cheques are deposited on a timely manner with accurate account coding.
Code, verify and ensure that accounts payable invoices are entered in Perceptive in a timely manner, consistent with the cheque run schedule.
Monitoring of lease related payments (i.e., progress billing on work orders, tenant allowances, etc.).
Other tasks and responsibilities as may be required from time to time.
Marketing
Assist the Marketing Manager with the marketing budget as required.
Assist in co-ordination of promotions, events and special projects while working within the
objectives and budgetary controls as required;
Assist with speciality leasing activities as required;
Project the centre's image in line with BentallGreenOak posture as a good corporate citizen and
business leader in the community;
Foster positive tenant, consumer, community and philanthropic relationships
Who You Are:
3-5 years of related real estate management experience.
RPA, FMA designation or post-secondary or undergraduate courses in property management are an asset.
Superior financial, analytical and research skills.
Must be able to read and analyze leases and contracts.
Relationship Skills – Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality; displays enthusiasm and has a desire to learn; team player
Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, adapt to new ideas and constant changes
Decision Making Skills – Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach
Computer Skills – Intermediate to advanced skills in Yardi, MS Word, Excel, Microsoft office, Outlook and a natural curiosity and intuitiveness for learning new applications.
Police Clearance – A criminal verification check is required for employment.
At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, ****** orientations and life experiences to apply.
BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at [email protected] and include: Job posting #, your name and your preferred method of contact.
We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.
💡 Quick Summary
Seeking a career-building opportunity? The Assistant Property Manager position is now open for candidates interested in the Event Management Jobs sector. This role in Edmonton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
