Job Description
Location: Canberra, ACT
Application Closing Date: Sunday 17 May at 11:30pm AEST
Classification
APS Level 5 ($91,909 - $98,259)
Employment Type
Ongoing & Non-ongoing (for a period of up to 24 months)
This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate.
Where a non-ongoing specified term is offered, this would be for a maximum period of two (2) years. If the initial contract is for less than 2 years, it may be extended or renewed once, up to the 2 year limit.
A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.
Flexible Work
At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.
Who we are
The Protocol and International Visits Branch is responsible for administering the state occasions and official visits program in a manner which enhances Australia’s international relationships, the image of Australia and the Australian Government. The principal activity of the branch is to manage, coordinate and deliver complex arrangements for a range of events, ceremonial occasions and visits. The branch collaborates with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, other Commonwealth departments and state and territory governments.
What you will do
All roles are based in Canberra where you will work in a team responsible for the branch’s principal activities for PM&C.
Please note your application will be assessed for suitability across both roles and may be considered for placement in either position.
Responsibilities include:
Assisting with arrangements for Guest of Government visits to Australia, the Prime Minister’s overseas visits, and virtual meetings between the Prime Minister and international leaders
Assisting with arrangements for national and official events, including meetings, hospitality, ceremonial occasions and state funeral and memorial services
Assisting in the preparation of accurate and well-structured drafts of official documentation, including briefs and programs for a range of visits and events
Liaising with a range of internal and external stakeholders
Coordinating various administrative and logistical tasks, such as private visit and transit arrangements to Australia by foreign dignitaries
Providing a range of administrative support relating to the delivery of visits and events, including flight and accommodation bookings, database management and official reporting
Identifying learning opportunities and develop a good understanding of Commonwealth Protocol practices and standards.
What you will bring
Our ideal candidate will perform at the level in accordance with the PM&C Performance model.
The positions involve working in a variety of interesting and dynamic areas where you will work as part of a team under broad direction. You will need to:
Work as a collaborative team member with a strong work ethic, in a professional and discreet manner
Display confidence, resilience, integrity, inclusion and sound judgement
Show commitment to delivery and flexibility under challenging circumstances
Contribute to the development of plans, strategies and team goals
Monitor progress to achieve quality outcomes and adhere to documentation procedures
Display attention to detail and seek guidance or advice when required
Build and sustain positive relationships with team members and people at all levels in organisations
Treat people with respect and courtesy, displaying a cultural and religious awareness
Recognise the value of technology and its application for improving collaboration and business delivery.
The roles include extended and varied work times. A willingness to work outside core hours and travel interstate as required, is essential. Where additional hours are completed outside of PM&C’s ordinary hours of work, employees will be compensated through the Department’s Flex Time or Overtime provisions.
Eligibility
Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen by the completion of the recruitment process, except under exceptional circumstances.
The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level.
The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS.
Security Clearance Required
Negative Vetting Level 1 (Secret)
How to apply
Submit an online application through the PM&C Current Opportunities by 11:30pm AEST on Sunday, 17 May.
As part of your application you will need to provide:
Your resume (maximum three pages)
A ‘one page pitch (no more than 650 words)’ telling us how your skills, knowledge, experience and qualifications make you the best person for the job and to perform at the relevant classification level.
You are encouraged to refer to the Candidate Pack and the relevant classification level of the PM&C Performance Model to assist you in drafting your one page pitch.
You may also refer to the APSC resource Cracking the Code for further guidance and assistance on applying for jobs in the Australian Public Service.
Contact Officer
PIV Recruitment at [email protected]
Please Note – This is an unclassified web based recruitment system so your application must not contain any classified or sensitive information. This includes in your one page pitch and resume.
Application Closing Date: Sunday 17 May at 11:30pm AEST
Classification
APS Level 5 ($91,909 - $98,259)
Employment Type
Ongoing & Non-ongoing (for a period of up to 24 months)
This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate.
Where a non-ongoing specified term is offered, this would be for a maximum period of two (2) years. If the initial contract is for less than 2 years, it may be extended or renewed once, up to the 2 year limit.
A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.
Flexible Work
At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.
Who we are
The Protocol and International Visits Branch is responsible for administering the state occasions and official visits program in a manner which enhances Australia’s international relationships, the image of Australia and the Australian Government. The principal activity of the branch is to manage, coordinate and deliver complex arrangements for a range of events, ceremonial occasions and visits. The branch collaborates with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, other Commonwealth departments and state and territory governments.
What you will do
All roles are based in Canberra where you will work in a team responsible for the branch’s principal activities for PM&C.
Please note your application will be assessed for suitability across both roles and may be considered for placement in either position.
Responsibilities include:
Assisting with arrangements for Guest of Government visits to Australia, the Prime Minister’s overseas visits, and virtual meetings between the Prime Minister and international leaders
Assisting with arrangements for national and official events, including meetings, hospitality, ceremonial occasions and state funeral and memorial services
Assisting in the preparation of accurate and well-structured drafts of official documentation, including briefs and programs for a range of visits and events
Liaising with a range of internal and external stakeholders
Coordinating various administrative and logistical tasks, such as private visit and transit arrangements to Australia by foreign dignitaries
Providing a range of administrative support relating to the delivery of visits and events, including flight and accommodation bookings, database management and official reporting
Identifying learning opportunities and develop a good understanding of Commonwealth Protocol practices and standards.
What you will bring
Our ideal candidate will perform at the level in accordance with the PM&C Performance model.
The positions involve working in a variety of interesting and dynamic areas where you will work as part of a team under broad direction. You will need to:
Work as a collaborative team member with a strong work ethic, in a professional and discreet manner
Display confidence, resilience, integrity, inclusion and sound judgement
Show commitment to delivery and flexibility under challenging circumstances
Contribute to the development of plans, strategies and team goals
Monitor progress to achieve quality outcomes and adhere to documentation procedures
Display attention to detail and seek guidance or advice when required
Build and sustain positive relationships with team members and people at all levels in organisations
Treat people with respect and courtesy, displaying a cultural and religious awareness
Recognise the value of technology and its application for improving collaboration and business delivery.
The roles include extended and varied work times. A willingness to work outside core hours and travel interstate as required, is essential. Where additional hours are completed outside of PM&C’s ordinary hours of work, employees will be compensated through the Department’s Flex Time or Overtime provisions.
Eligibility
Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen by the completion of the recruitment process, except under exceptional circumstances.
The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level.
The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS.
Security Clearance Required
Negative Vetting Level 1 (Secret)
How to apply
Submit an online application through the PM&C Current Opportunities by 11:30pm AEST on Sunday, 17 May.
As part of your application you will need to provide:
Your resume (maximum three pages)
A ‘one page pitch (no more than 650 words)’ telling us how your skills, knowledge, experience and qualifications make you the best person for the job and to perform at the relevant classification level.
You are encouraged to refer to the Candidate Pack and the relevant classification level of the PM&C Performance Model to assist you in drafting your one page pitch.
You may also refer to the APSC resource Cracking the Code for further guidance and assistance on applying for jobs in the Australian Public Service.
Contact Officer
PIV Recruitment at [email protected]
Please Note – This is an unclassified web based recruitment system so your application must not contain any classified or sensitive information. This includes in your one page pitch and resume.
💡 Quick Summary
Seeking a career-building opportunity? The Assistant Protocol Officers and Administrative Officers position is now open for candidates interested in the Office Assistant Jobs sector. This role in Canberra offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
