Job Description
Gagosian is seeking a highly organized, detail-oriented Assistant to Director to join its Beverly Hills team.
This role provides critical administrative, operational, and sales support to a Sales Director, working closely across sales, artist liaison, and events to ensure the seamless execution of exhibitions and client engagement initiatives.
The ideal candidate is proactive, discreet, and thrives in a fast-paced, client-facing environment, with a strong interest in contemporary art, gallery operations, and developing within a sales capacity.
As Assistant to Director, this individual will communicate regularly with clients, artists, studio representatives, and curators; therefore, discretion, professionalism, and poise are essential. This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities with efficiency and sound judgment.
Duties include but are not limited to
– Providing administrative, logistical, and heavy calendar management support, including scheduling complex international travel, building itineraries and managing expense reports
– Providing general assistance, structure and organization to the Director’s schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues
– Providing sales support to the Director, which involves formulating, sending, and responding to sales offers
– Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments
– Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery
– Assist the Director in coordinating and executing exhibitions
– Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings
– Managing and tracking event invitations for the Director’s clients, aligning outreach with individual collecting interests
– Maintaining accurate records and documentation related to clients, artworks, and exhibitions
– Preparing presentations, documents, and correspondence on behalf of the Director
– Managing and tracking gift orders and tailored acknowledgments for VIP clients
– Anticipating the needs of the Director and proactively managing priorities in a fast-paced environment
– Maintaining order in the Director's office including sorting and filing of incoming electronic and hard copy mail
– Ad hoc projects and administrative support as requested
Qualifications for this role
– BA and/or MA in Art History or a related field
– 2+ years of experience supporting a Sales Director or similar role at a contemporary art gallery or auction house strongly preferred. Internship experience is not included
– A working knowledge of and passion for modern and contemporary art
– An interest in sales and working with artists
– A flexible schedule, with availability to work additional hours as needed to meet business demands
– Excellent written and verbal communication skills
– Ability to work quickly and accurately, with a keen eye for detail
– Highly organized and efficient, with the ability to manage a heavy workload
– A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player
– Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management
Benefits and perks
– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.
About Gagosian
Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at eighteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today’s leading artists, transparent pricing, historical scholarship, and insightful market analysis.
This role provides critical administrative, operational, and sales support to a Sales Director, working closely across sales, artist liaison, and events to ensure the seamless execution of exhibitions and client engagement initiatives.
The ideal candidate is proactive, discreet, and thrives in a fast-paced, client-facing environment, with a strong interest in contemporary art, gallery operations, and developing within a sales capacity.
As Assistant to Director, this individual will communicate regularly with clients, artists, studio representatives, and curators; therefore, discretion, professionalism, and poise are essential. This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities with efficiency and sound judgment.
Duties include but are not limited to
– Providing administrative, logistical, and heavy calendar management support, including scheduling complex international travel, building itineraries and managing expense reports
– Providing general assistance, structure and organization to the Director’s schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues
– Providing sales support to the Director, which involves formulating, sending, and responding to sales offers
– Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments
– Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery
– Assist the Director in coordinating and executing exhibitions
– Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings
– Managing and tracking event invitations for the Director’s clients, aligning outreach with individual collecting interests
– Maintaining accurate records and documentation related to clients, artworks, and exhibitions
– Preparing presentations, documents, and correspondence on behalf of the Director
– Managing and tracking gift orders and tailored acknowledgments for VIP clients
– Anticipating the needs of the Director and proactively managing priorities in a fast-paced environment
– Maintaining order in the Director's office including sorting and filing of incoming electronic and hard copy mail
– Ad hoc projects and administrative support as requested
Qualifications for this role
– BA and/or MA in Art History or a related field
– 2+ years of experience supporting a Sales Director or similar role at a contemporary art gallery or auction house strongly preferred. Internship experience is not included
– A working knowledge of and passion for modern and contemporary art
– An interest in sales and working with artists
– A flexible schedule, with availability to work additional hours as needed to meet business demands
– Excellent written and verbal communication skills
– Ability to work quickly and accurately, with a keen eye for detail
– Highly organized and efficient, with the ability to manage a heavy workload
– A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player
– Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management
Benefits and perks
– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.
About Gagosian
Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at eighteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today’s leading artists, transparent pricing, historical scholarship, and insightful market analysis.
💡 Quick Summary
Seeking a career-building opportunity? The Assistant to Director position is now open for candidates interested in the Admin Executive sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
